Administrative Assistant Manager
Resume:
MOHIT KUMAR
ac8m23@r.postjobfree.com
***-** *********** ****** ****, Mississauga, ON, L5A 3S1
OBJECTIVE
Experienced and results driven professional interested in a challenging opportunity, which will allow me to utilize my skill set acquired within various industries.
SUMMARY OF QUALIFICATIONS
9+years’ experience performing administrative responsibilities that included (but not limited to) scheduling meetings; preparing meeting minutes; conduct document review; and record findings
6 years’ experience preparing reports for Senior Management.
4+years’ experience in process control / coordination.
Computer skills: Microsoft Office: Project, Word, Excel & PowerPoint; Web Browsers: Firefox, Internet Explorer, Netscape, Google Chrome; Email Applications: Outlook, Outlook Express & web based; OS: Windows & Mac.
Dependable, hardworking, responsible, quick learner, detail oriented and able to prioritize work whilst completing deadline sensitive tasks.
Strong interpersonal and communication skills.
WORK EXPERIENCE
Electrovaya, Mississauga Apr 2018 – May 2019
Process Coordinator
Assisted Manager with planning, prioritizing, and executing project work.
Did required project documentation in MS Word & Excel: project specifications, schedules, detailed scopes of works, budgets, meeting minutes, project reports, as well as other required documentation.
Tracked project’s progress in Excel based on project goals.
Assisted with change activities, formulating action plans, working to minimize delays and costs as well as seeking advice as needed.
Prepared PowerPoint slides & present them in Client Relationship meetings with Client, Manager and project team.
Ensured that SLA’ are followed & adhered to by liaising with functional groups within the organization and be compliant to key contractual deliverables that are to be met within the agreed timelines
Created final project status in MS Word (schedule achievement, project team performance, lessons learned, and customer satisfaction) and communicate it to the team, Manager and Sr. Management.
Used Excel for the purpose of scheduling and reporting. Used MS Outlook for internal & external communications.
Ensured proper training imparted to team members and proper documentation is being maintained.
Identified and implemented best practices and deal with high level of ambiguity.
Did projects for Walmart Canada, Mondelez Canada, City Furniture, BMW, Hydro One, Walmart Canada, Softronics, Chrysler, Wergeland & Don Feng Motors.
TruckWorld MCI Apr 2016 – April 2018
Administrative Assistant
In-charge of collecting mileage and fuel reports, feeding, generating report and completing fuel tax for more than 150 trucks/quarter.
Apply for IRP (International Registration Plan) and local Ontario number plates for trucks which includes, receiving and handling original documents, preparing documents, liaising with various leasing companies, financing companies and trucking companies.
Responsible for renewal of number plates for more than 500 clients whenever they are due (includes preparing and sorting applications, informing and receiving mileage for concerned quarters, feeding and generating report and finally renewing them on ministry of transportation website.
Generating invoices for business done by the company for clients
Handling calls and assisting clients for inquiries related to applying for number plates, renewal of plates, fuel tax and other information as may be required
Areas of focus include: invoicing, preparing financial statements and reports
Sort, process and verify applications, receipts and other documents; send and receive messages; perform basic bookkeeping tasks; organize and schedule office work; locate and remove files requested; compile data, statistics and other information
Update client’s records on various Government websites like us-dot, fmcsa, us-dot pin requests etc.
Work with software applications like MS Excel, MS Word, MS Outlook, Account Edge Pro
Electrovaya, Mississauga Aug 2011 – Apr 2016
Administrative Assistant
Reviewed and recorded purchase orders on monthly basis, reconciled invoices to purchase orders for Manager’s review and arranged for their payment.
Did set- up of new contracts in Word with suppliers & extending/renewing the contract based on request.
Did Follow-ups with vendors for payment terms and negotiations
Handled materials from different vendors, ordering, analyzing the stock.
Collaborated with different departments like Sales, Finance, Operations and Engineering.
Managed database and prepared ad-hoc reports in Excel. Used Outlook for internal & external communications.
US Tech Solutions, Toronto Oct 2010 – May 2011
Administrative Assistant
Performed administrative responsibilities: scheduled meetings, prepared meeting minutes, conducted documents review and prepared findings in MS Word.
Participated in the development of new processes and course material
Tracked and maintained all deliveries, receipts, invoices, petty cash and payments made (cash & CC)
Prepared monthly branch expense reports in Excel and send it to Finance Manager in Head Office
Prepared confidential documents for the Company. Also prepared PowerPoint slides to be presented to prospective clients
Coordinated different RFP’s submitted by the Company to clients like Govt. of Yukon and Efficiency New Brunswick.
Investors Group Financial Services, Toronto Apr 2010 – Jul 2010
HR Associate (Co-op)
Interacted with Manager to gather pre-requisites for a role to be filled, drafted a job description and submitted the job description for approval.
Prepared recruitment process manual with the guidance of Manager and drafted a per-screening application form in MS Word.
Researched for weblinks to post jobs on websites of colleges & universities in Ontario & Montreal.
Created Company’s profile on career center portals of Ontario colleges and universities required for successful job post creation.
Compiled manual in MS Word on how & where to post a job. Created job postings on websites of colleges & universities in Ontario & Montreal.
Collected information about Ontario colleges & universities offering co-op/internship opportunities for students.
Created spreadsheet in MS Excel with all the relevant login information needed to post a co-op/internship job on different colleges' website in Toronto.
Created small presentation material to show at the colleges & universities job fairs.
Performed resume search on various resume portals to source potential candidates.
Created soft copy of applicant’s resumes who applied in-person for current and future use.
Scanned and converted documents into different file types to reduce the size of files.
George Brown College, Toronto Sep 2009 – Sep 2010
Fulltime Student
DELL Inc., India Nov 2007 – Jun 2009
Senior Technical Support Associate
Supported and serviced customers over telephone and created customer interaction ID in PeopleSoft CRM.
Performed problem analysis, consultation, resolution and escalation if necessary.
Provided technical support for various computer hardware and software such as desktops, laptops, all peripherals like scanners and printers, operating systems, desktop applications and electronic mail.
Assisted in troubleshooting user problems relating to Operating System issues (Win9x and Win 2000), Network Connectivity, TCP/IP configuration, upgrades, MS Office products and Internet connectivity.
Performed scans, upgrades, installation of software and drivers and essential desktop troubleshooting.
Deployed updates, service packs and hot fixes using Windows Update, Automatic Updates, and Group Policies.
Mentored and trained junior staff on hardware, software and diagnostic skills.
EDUCATION
Post Graduate Diploma in Human Resource Management, George Brown College, Canada 2009-2010
MBA - Human Resources Management, Institute of Technology and Management, India 2005-2007
Bachelor of Commerce, University of Delhi, India 2000-2004
REFERENCES
Available Upon Request
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