Administrative Assistant Executive
Resume:
Said Ghadaksaz
ac8lbm@r.postjobfree.com
Professional Experiences:
GroupM Inc. (Advertising Media Inc.) Aug- 2017 to Jun 2018- Contract 500 St-Jacque, Montreal, QC, H2Y 1S1.
Executive Assistant for president & Office Services Manager:
• Managing and scheduling business and personal calendars, meetings, and coordinating agendas.
• Preparing Executives for internal and external meetings (organizing conference calls, preparing necessary documents, welcoming guests and visitors, ordering refreshments).
• Screening and prioritizing incoming calls and correspondence including e-mails; refers to others and/or prepares responses when appropriate.
• Updating and organizing Executives’ contact lists.
• Completing and processing personal and business expense reports by using Concur solution.
• Coordinating travel arrangements and itineraries (including hotel and car reservations) for both personal and corporate purposes by using Concur solution. As an office service coordinator:
• Offering reliable and thorough administrative support to other department heads upon request.
• Coordinating on procurement requests for IT products and office equipment.
• Coordinating and attending internal/external meetings as requested to document action items for independent follow up.
• Managing priorities and changing needs/priorities as they arise.
• Monitoring services provided by landlords to ensure contractual agreements are being fulfilled.
• Directing physical inspections of assets (including on-site) to ensure proper operation of building systems, weather tightness of building envelope, proper maintenance, and code compliance.
• Handling/coordinating outside and in-house consulting services of architects, engineers, etc.
• Ensuring verification of invoices for water/sewage, electrical, fuel, snow cleaning and cable services.
• Managing office- related tasks like general maintenance, upgrades, and renovations, ordering of office supplies.
Quantum Employment Agency June-2014 to Jul-2017 - Contract 2000 McGill College, Montreal. 514-***-****
Administrative Assistant:
Working with HR department to prepare weekly Employees timesheets and following Schedule treatments for those Employees who are under CSST.
Coordinating and assisting will all Quantum Branches in Montreal, Quebec, Ottawa, and Toronto to support administrative needs.
Opening new files for new CSST employees who injured at work, and following their medical appointments and other processes that our company and CSST department need to pursue their files and conditions on the ERP systems.
Tracking and updating the list of CSST employees to be sure that their files are followed with CSST department.
Organizing the filing room and periodically performs inspections of files in order to ensure correct placement.
Excellent time management skills and ability to multi-task and prioritize work attention to detail and problem solving, and Strong organizational.
Assisting Recruiters as a researcher to verify on the monster, indeed, Workopolis websites to advise them of new companies that have posted new jobs online.
Verifying that all documentation is stored correctly in the Electronic Documentation Management System (ERP/Celo), and other systems as required.
Scanning documents, and other systems as required.
Following incoming mail/FAX/UPS, Quick messenger and process outgoing a postage meter or the UPS website.
Using MS Office software (Word, Excel, and Outlook) to prepare documents. Extentel Canada Inc. Oct- 2001 to Dec- 2013
5800, boul. Cavendish Côte-St-Luc, QC, H4W 2T5
Entrepreneur:
Founded Extentel .to custom design, manufacture and market the fine Jewelry (Diamond, Gold and Silver). Market target was wholesalers and public to provide custom designed Jewelry products (either in bulk or single item) as per their specifications. Running this business included:
• Establishing a workshop and outlet store (Galerie De Choix).
• Managing a team of 15 skilled employees worked in workshop and store.
• Custom designing for Individuals according to their specifications.
• Remodeling, repairing, and polishing the customer’s Jewelry.
• Molding all kind of models of Jewelry. Having capability of the large quantity production of Jewelry for wholesalers.
NSI Communication Inc. Sept-1997 to Aug-2001
6900 Transcanadienne Highway, QC, Canada
Manufacturing Project Coordinator -VSAT satellite communication: NSI Communication Inc. was an international provider of full-meshed VSAT networks for the satellite-based transmission of voice, data and video. As a Project Coordinator:
• Was responsible to coordinate the complete test and verification of VSAT satellite communication in board and system level.
• Documented and updated the product manufacturing test procedures for internal (our manufacturing) and external (Customers).
• Participated in technical writing and preparation of our new or existing project operational manuals.
• Worked with field engineering and quality assurance departments to perform equipment installations, operation and process qualifications according to ISO standards.
• Regularly communicated test results and failures to engineering design personnel for analysis for a new or existing project.
• Followed and verified the bill of material list (BOM) for a new or existing projects to ensure the integrity of the information all our parts and components in values and measurements.
• Developed and maintained a document management system to store all products documentation as well as implemented a version control system for current products and archived obsolete products.
• Validated all the documentation at the end of the project that was properly filed electronically following our procedures and close the project.
Eicon Technology Inc. Jan-1990 to Sept-1997
6700 Chemin de la Cote-de-Liesse, Montreal
Quality assurance Coordinator:
Eicon Technology was a leading provider of Network Communication products, and was a worldwide player. Eicon products were being sold around the globe through a large network of distributors and resellers.
As a QA coordinator:
• Analyzed the test and repair data of Eicon ISDN remote access products such as VOICE, DATA, LAN, and Industrial Modems.
• Coordinated and trained a team of 35 Electronics Technician and Assemblers.
• Performed incoming inspection on all manufactured parts and raw materials. Created and maintained appropriate quality system documents relevant to the inspection work function.
• Developed and maintained a document management system to store all products documentation as well as implemented a version control system for current products and archived obsolete products.
• Conducted inspection on test and measurement used for production test and verified against plant quality documentation.
• Routinely selected products for test at specified stages in production process, and verified their quality against product specs such as performance, mechanical and electrical characteristics.
• Collaborated with other members of the MRB (Material Review Board) committee to assure adequate disposition of discrepant material as well as with RMA (return merchandise authorization) members to follow up the process for all returned products.
• Maintained and recorded ESD and environmental control activities as well as regular test equipment calibrations throughout the factory.
• Periodically conducted internal audits on quality management system to ensure integrity of processes and documentation.
• Ensured all instructors’ accreditation requirements are fulfilled (e.g., providing proof of instructor certificates and other accreditation requirements).
• Worked with managers and service professionals to establish a training/skills development program for each.
Skills:
7 years of experience in quality control / assurance and ISO standards of Network based communication products.
4 years of experience in manufacturing test and repair of satellite based communication products and project coordinator for new and existing products. 11 years of experience in management, marketing and sales of privately owned company. 3 years of experiences in Administrative assistant. 10 month of experience in Executive role, assisting the president and other managements. Excellent interpersonal and communication skill,
Time management skills and the ability to multi-task, Experience with Microsoft Word, Outlook, Excel, Powerpoint. Fluent in English, French.
Education:
College Superior Electronics: Montreal- Canada – (Complete) -Sept-1987- Jun-1989 Degree: Collegial Diploma in Computer and automated system technology
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