Melanie Moyer
ac8l63@r.postjobfree.com
Profile
•Over 10 years of Executive Assistant experience in various industries
•Successfully Designed and Project Managed 2 office locations working with budgets of $100K - $1M
•Director level decision making; contract and lease negotiations to staff recruitment
•Extensive Event Planning and Team Building experience
•Solid time management skills, consistently meeting tight deadlines
•10 years+ organizing international and domestic travel, multiple time zones
•Advanced abilities in Microsoft Office Suite, Slack, PeopleSoft, AS400, Concur, Cognos & Dayforce
Executive Assistant Dec 2018-Present
Nationwide Group (contract)
Manage schedule of the President (he works remotely)
Heavy calendar management
Attend and minute all meetings on behalf of the President
Follow up an all action items requested
Maintain and nourish relationships with Executive Team on behalf of the President
Event coordination
Executive Assistant/Corporate Communications Jun 2017-Jun 2018
Shiseido (maternity contract)
Handle all administration for the office of the President
Point of contact between the President and staff, retailer partners
Created all corporate presentations for retailers and global staff visitors
Executed written correspondence and send corporate communications
Liaison for all corporately sponsored charity programs (LGFB, CAMH, etc)
Coordinated and produced reports, presentations and briefs
Attended meetings on behalf of the President to document action items
Extensive global travel arrangement
Managed all aspects of Presidents calendar
Executive Assistant
Nine West Canada Nov 2016 – Jun 2017
Managed all administration for the office of the President
Point of contact for NY office, retailers and staff
Prepared presentations for AGM and Town Halls
Attended vendor meetings to log notes and manage presentations
Organized travel for entire Executive Team (Market week)
Back up admin support for buyers – submitting retail & wholesale orders
Provided assistance for corporate downsizing prior to bankruptcy
Administrative Assistant/Coordinator, Manufacturing Dec 2015-Feb 2017
Redpath Sugar Ltd. (maternity contract)
Meeting and calendar coordination
Provided administrative support to the manufacturing operations group.
Human Resources generalist
Prepared bi-weekly and monthly departmental presentations
Point of contact for Union Grievances and follow ups
Organization of company events (summer BBQ, Christmas Party, Take Your Kids to Work Day etc)
Responsible for Corporate Wellness (flu shots, yoga program, etc.)
Executive Assistant/HR Generalist - President Jun 2014-Mar 2015
Winters Instruments
Organized all aspects of international and domestic travel (including VISA applications)
Project Managed a 4000 sq ft. / $1M office expansion/construction
Arranged quarterly social events/activities/AGM across multiple time zones
Worked with hiring managers to develop job descriptions
Recruit, interview and select applicants
Conducted exit interviews to identify reasons for employee terminations
Onboarding for all new employees
Handled all aspects of WSIB claims and submissions
Write & revised company policies and procedures
Managed all office contracts: landscaping, cleaners, facilities etc.
Prepared and approve expense reports (International currencies)
Executive Assistant - Director, North America / Office Manager Nov 2006-Nov 2012
John Laing
Managed electronic schedule for Director of North America
Extensive travel arrangements for CDN office (International & Domestic)
Successfully opened JL offices in Toronto & Vancouver
Project Managed new office construction (2 locations)
Established all JL suppliers for North America
Annual negotiations of corporate rates (Toronto, Vancouver, Kelowna, NY)
Oversaw all aspects of team building, CSR and corporate networking events
Marketing - Liaise with UK to ensure Laing is properly represented at all functions
Negotiated and managed corporate Rogers account
Liaise with Oxford Properties (cleaning, office maintenance, security, insurance)
HR Assistant
Researched and implemented health benefit program for Canada
Created internal benefits and compensation process
Benefits Administrator - GWL
Researched and organized all aspects of outsourced training facilities for Canadian employees
Liaised with HR (UK) for all new hires, mat leaves and employee exits
Prepared new contracts and handled all onboarding for relocated employees
Ensured all company policies meet with Canadian standards and Human Rights Code
Executive Assistant – Vice President, Sales & Marketing & Director Mar 2005-Apr 2006
Metro Toronto Convention Centre (maternity contract)
Scheduled and coordinated appointments, meetings & conference calls
Coordinated all travel arrangements (International & Domestic)
Assisted with promotional products distribution / client appreciation functions
Handled business correspondence and managed internal and external communications
Prepared weekly and monthly sales reports for the team and executives through EBMS system
Completed special projects such as research on industry trends and information on prospecting international meetings
Prepared PowerPoint presentations for committee meetings, compiled data for marketing plans and annual reports
Education
Principles of Buying
Principles of Quality
Success Business College - Office Administration Program