Executive Assistant Social Media

DARSHIKA BAHAL

Calgary 403-***-**** ********.********@*****.***

International Business postgraduate with effective management skills acquired through 6 + years of experience. A Self- starter and proactive learner with skills that ensure the highest level of competence, time management and confidentiality.

Proficient in MS Office 365 Suite (Word, Excel, PowerPoint, Access, Outlook, Visio, OneDrive, Sharepoint), Google Suite (Mail/Calendar, Sheets, Docs,Forms) Lotus Notes, POSSE, Livelink, Adobe, Webex, Dropbox, Condeco, SAP Concur, Sales Force, DMS, excellent documentation, communication and interpersonal skills with Strong business acumen and customer relationship management abilities. Adaptability with new acquaintances, new places. Ability to undertake challenging tasks, believes in teamwork. Strong analytical and problem-solving skills. Good in Multitasking. Areas of Expertise:

-Managing Calendars and appointments

- Circulating meeting minutes/arranging conference calls

- Maintaining expense and time records

- Organize, develop and source training programs to meet specific training needs.

- Arranging complex and detailed travel plans

-Preparing Correspondence and Reports

-Managing files, records and documents

- Planning Corporate Events and Trainings

- HR and Recruitment Coordination

-Scheduling Interviews and meetings

EDUCATION

Lancaster, University, UNITED KINGDOM

Masters, International Business Oct 2012

Dissertation on “ The Impact of Low Cost Carriers On The Price Competition in The EuropeanAirline Industry”

Key Modules: International Business, Economics, Accounts, Strategic Management, Project Management, Business Ethics, Financial Management, Quantitative Methods, Leadership. University of Lucknow, INDIA

Bachelor of Commerce May 2011

Received certificate of merit and gold medal for scoring the highest in “Business Organization”.

Key Modules: International trade, Corporate Law, Office management, Accounts, Economics, Statistics, Business Organization, Accounts, Income Tax, Marketing.

PROFESSIONAL EXPERIENCE

PwC( Contract)

Team Assistant October 2018- Present

Demonstrated sound judgement regarding confidential matters. Ability to multi-task and meet multiple and unexpected deadlines in a fast paced and demanding environment. Overview: Providing administrative support to 18 Senior Managers and Directors.

Responsible for arranging internal and external meetings, responding to changing priorities, coordination of meeting logistics and preparation of supporting materials.

Assist with travel arrangements-make bookings in advance, prepare itinerary, coordinate last minute changes

(flights, cars, hotels, team communications), maintain travel profiles, assist with directions and handle passport and visa issues.

Process submission of expenses; provide recurring review of expense submissions. Reserve conference rooms; arrange for catering, set up conference calls.

Process invoices via ePayables as directed by client service staff. Document production and Taxassembly.

Filing final documents into LoS repositories (Consulting MAP files, Tax DMS, Deals BRS and ASR Aura), if requested.

Recruitment Coordination for various Tax, Consulting, Assurance and Legal teams. City of Calgary (Contract)

Research Planning Officer August 2018- October 2018 Handled a wide range of complex tasks with strong organizational and planning ability, excellent attention to detail and the flexibility to deal with regular interruptions and changes in routine. Overview: Proactively executed administrative duties seamlessly, navigating shifting priorities throughout the day.

Provided backup assistance to City Planning Commission Administrator and recruitment coordination assistance to the HR department.

Help in the preparation and transmission of documentation to SDAB for hearings. Secured files appealed to Calgary Subdivision and Development Appeal Board.

Provide end to end admin assistance to Urban Design Review Panel.

Assist Principal Planner and Sr. Planner in meeting preparations.

Collect applicant materials from the planner, confirmed completeness and distributed to panel members.

Share CPC/Council agendas with the Urban Design an Review panel from items which had been reviewed. McKinsey & Company

Executive Assistant & HR Coordinator February 2016– March 2018 Actively managed all administrative tasks for the assigned Vice Presidents/Directors/Executives/Partners with an overall understanding of business priorities to offer alternatives, tradeoffs and consideration of the most efficient use of the leader’s time.

Overview: An independent worker with a reputation as a resourceful problem solver who uses her initiative and organizational skills to get the job done.

Assisted the HR head with coordination of interviews, preparation of HR related documents and L&D activities.

Made travel arrangements; anticipated and coordinated point-to-point travel and logistics needs, including but not limited to directions, commuting time and ground transportation, passport and visa processing.

Actively and timely managed and administered clients contact/database, ensured the accuracy and timely input of new client contacts into the database.

Organized internal and external meetings and conferences which the assigned Partners/Principals/Project leaders, analyzed information and made recommendations for venue selection.

Prepared assigned Vice Leader’s timesheet and expense report and reconciled charges against statement in accordance with company guidelines.

Assisted assigned leader in other administrative tasks to leverage time, which may include to prepare reimbursement, medical insurance claims and keep track of travel days associated with tax filing in overseas.

Provided professional support to visitors, assisted with settling in requirements and other logistic arrangement coordination. Provided support in training and on boarding procedures of new employees. Took part in firm wide CSR events and other initiatives.

Actively manage the calendars for the assigned Managers with an overall understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of their time, and provides timely re- minder as necessary.

Provided administrative and business support and handled requests of other team members. Prepared various fort- nightly & monthly reports and shared the progress with the management.

Supported with internal practice communications (newsletters, announcements, global and regional communications.

IBM

Executive Assistant January 2015- February 2016

Provided a full range of support services to the Vice President, Directors and their teams. In charge of organizing special events, travel management, corporate agendas, preparations of expense reports, supply ordering, record maintenance, pre- paring RFP’s, corporate agendas, preparation of PPT’s and record maintenance. Overview: Carved out and full filled critical role, working for the Vice President and Directors who were often un- available and consumed with additional obligations.

Managed the Vice President’s and Director’s calendars. Maintained all kinds of confidential reports.

Coordinated between all impacted departments to ensure proper communications and reporting practices. Produced documents, briefing papers, reports and presentations, carried out background research and presented findings into subjects the manager was dealing with.

Scheduled and coordinated internal and external meetings, conference calls and appointments, prepared agendas, minutes and followed-up on actions, ensured that the department wise deadlines were met and reported to the management about the progress.

Created, transcribed, edited, proofread, and formatted client presentations, candidate profiles, position descriptions, marketing and business development proposals, organizational charts, and general correspondence.

Researched, prioritized, and followed up on incoming issues and concerns addressed to the Director, including those of a sensitive or confidential nature. Determined appropriate course of action, referral, or response.

Responsible for monitoring and evaluating learning and development activities, producing accurate and up-to-date data. Responsible for the coordination and delivery of a range of projects and regular events. This included pro- producing and keeping updated project plans, arranging meetings and ensuring systems and processes were established and projects delivered to agreed timescales.

Maintained practice documents, white papers etc. Worked on Bi- monthly newsletter. Mobikasa

Business Development Executive March 2013- Dec 2014 Anticipated needs, took initiatives, solved problems and thought creatively with exceptional communication and time management skills, professionalism, discretion, and ability to work autonomously in a fast-paced environment. Overview: Proactively handled the Business Development role with effective time management skill.

Created and updated all pertinent client and prospect data and submitted reports as required.

Made proposals and bidder for projects on online portals like Elance, Odesk and Guru. Planned and executed on- line promotions on Facebook, Twitter, LinkedIn, etc. as a part of Social Media Marketing (SMM).

Located and proposed potential business deals by contacting potential partners; discovered and explored opportunities.

Used knowledge of the market and competitors and identified and developed the company’s unique selling propositions and differentiators.

Ensured optimum and effective utilization of funds for providing congenial work environment

Developed negotiating strategies and positions by studying integration of new venture with company strategies and operations; examined risks and potentials; estimating partners' needs and goals.

Screened potential business deals by analyzing market strategies, deal requirements, potential and financials; evaluated options.

Protected organization’s value by keeping information confidential.

Collaborated with peers to address issues, optimized processes, shared knowledge in order to work as one team.

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