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Administrative Assistant Office

Houston, Texas, United States
February 23, 2019

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Janet A Murphy

***** **** ***** ***** #****

Houston, Texas 77082




Administrative Assistant

MS Office, Excel, Outlook

Clerical Support

Accounts Receivable


Capgemini America-Houston

Site Coordinator / Receptionist July-2018/Feb-2019

Greets employees and visitors of Capgemini America.

Answers incoming calls on switchboard system forwarding to requested personnel.

Responds to all company emails and replies when required.

Supports onboarding reservations for conference rooms.

Liaison between building maintenance services and outside vendors.

Process and manages employee access cards, building and parking cards.

Ensures office is operational scanning and processing invoices for accounts receivables.

Distributes mail throughout the office daily and files.

Maintains office and breakroom supplies and runs dishwasher.

Creates and maintains spreadsheets for monthly reports which include budget reports.

Supports safety and security guidelines by monitoring visitors sign-in.

Works closely with audio, visual conference meetings and set-up equipment.

Moves chairs, tables and projector setting up conference rooms and exterior offices for clients.

RSM-Audit & Tax Consulting Services

Administrative Assistant Temp Mar-2018/May-2018

Process yearly tax forms for RMS clients.

Enters 1040, 1041 tax forms into client database.

Reviews and validates all data entered is accurate.

Scans client taxes forms and financial statement documentation

into electronic database.

Assists with organizing and auditing staff files for compliance.

Ensuring all documentation scanned are legible and accurate.

Maintains routinely input data, compiles and analyzes confidential data.

Provides administrative support to all which includes document preparation.

Assist with other administrative office services as needed.

Sorts and distributes mail ensures printers are in working condition.

Wells Fargo Bank (Securities) Aug-2017/Oct-2017

Front Desk Receptionist

Greets Wells Fargo staff members and employees.

Answers incoming calls forwarding to requested personnel or extension.

Checks voicemail daily and distribute messages accordingly.

Provides callers with information regarding the company.

Updates the corporate employee telephone directory.

Schedules and reserves conference rooms for meetings.

Sorts and distributes incoming mail throughout the office.

Assists with ordering office and breakroom supplies.

Maintains a neat appearance of reception area.

Berry Appleman & Leiden Paralegal LLP Aug- 2016/Nov-2016

Facilities Assistant/ Receptionist (PT)

Assist with reception coverage, answering phone and assist with visitor sign-in

Provides administrative support to legal teams in addition to being proficient in


Creates Fed-Ex shipping labels including assemble packages to send legal documents

to corporate offices.

Ensures documents are accurately prepared to meet deadlines and delivery to client.

Uses Microsoft office to communicate with legal assistant regarding specific document

scheduled time of arrival.

Adheres to project deadlines.

Stocks copiers with paper and toner as needed to ensure no error messages on machines.

Maintains supplies for the office and break room.

Other Employment:

Pinnacle Engineering (Receptionist) Houston, TX (The Daniel Group Staffing) Oct-2017/Jan-2018

JP Morgan Chase- (Admin Assist) Houston, TX (Accounteam Staffing) Feb-2018/Apr-2018

Education: Central Texas College Killeen, TX (Computer Technology) Aug-1990-May-1991

Hanau High School- Hanau, Germany Aug-1976-May-1980

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