CURRICULUM VITAE

Name : NEYAZ AHMAD

Mobile : + 966 / 5977 85523 / 55198 7160

Email: ac8i87@r.postjobfree.com / ac8i87@r.postjobfree.com

CAREER OBJECTIVE

I am seeking challenging position that best utilizes my skills, vast experience and allows opportunities for my personal growth as well as to contribute and be an asset for the development of the company.

Also, I am a willing person to work under pressure and ready to meet the time bounded work under emergency condition, individually or as a part of team member.

Summary of Experience: Oman / Doha Qatar / India / Jordan / UAE / Saudi Arabia

(14.5) Years professional experience as Document controller and Turn over Document Controller in multi-discipline Oil and Gas Sector related projects. India and Middle East involving major EPC & EPCM

Onshore & Offshore - Refinery, Petrochemical, Power Plant, Water Pipeline, Marine & Jetty - Civil / Mechanical / Electrical & Instrumentation, covering all aspects of Project Documentation in detail with hand to hand experience.

I have worked with different Document Management System and Software.

I list here-below details of Companies worked and has also summarized jobs involved during the above period:-

Company

MA’Aden Saudi Arabian Mining Company (Government)

Plant

Wa'ad al Shamal Phosphate

Position

Document Controller

From

13th August 2014 To Till now

Department

Technical – Engineering & Design (ORT)

Responsibilities:

Responsible for document and data control activities for Phosphate project & for the establishment and maintenance of the Integrated Document Management System (IDMS).

Uploading TEF & Non-TEF Handover Packages in Aconex System for easy retrieval.

Ensure engineering document index data are received and compile project document index.

Ensure requisitions and vendor document index data are logged.

Ensure that applicable reports and statistics are available.

Develop project specific reports and statistics.

Resolve any problems arising from the set-up of IDMS on projects.

Controlling all technical documentation, (hard copy and electronic) related to departmental and project activities with respect to registering, numbering, archiving and distribution.

Maintain filing systems and associated indexes.

Assist with the preparation reporting forms.

Update Incoming / Outgoing documents and registers.

Maintains Master Document Registers (MDR).

Oversees and control of a technical data repository and/or relational database.

Assistance in the completion of as-built documentation.

Any other duties required by the Engineering Support Department.

Participate in applying safety and quality management principles and processes.

Company

Tecnimont - Oil & Gas – Abu Dhabi (UAE)

Project

Integrated Gas Development Habshan-5 Process Plant Project – Abu Dhabi (UAE)

Client

Abu Dhabi Gas Industries LTD. (GASCO) UAE

Position

Sr. Document Controller

From

05th March 2012 To 6th June 2014

Department

D.C. G

Responsibilities:

Establishing the System and Procedure for Engineering Design Team. Coordination with various discipline project team members. Providing support to different design managers. Supervision of daily uploads of drawings and documents in ACONEX web-based document management system

Played a key role in establishing a new design process to minimize rework and efficiently move from concept to interim design (ID), detailed design (DD), Issued for Construction (IFC), Shop Drawings, As-Built Drawings and Execution at Project Site. An important part of this new process was to work closely with in-house engineers and draft persons to create and deliver the latest revised drawings with all the comments duly incorporated and updated to get a trusting partnership based communication and collaboration with Engineering Consultants, Project Management Consultants and Client

Maintaining QA/QC Register and DCG Register for documents such as MS, RFI, ITP, QCP, SI, etc.

To track As Built drawings in order to ensure review requests are resolved.

Responsible for monitoring and follow up of pending submittals to the Consultants.

Keeping records for the superseded documents and drawings.

Controlling all drawings and distribute to departments.

Handling all technical documents and kept in record as per revision.

Ensure the effective running of the day to day operations of the document center.

Mange archive activities for controlled documents and validation of files.

Document Audit – Standard Document Control function.i.e. Tracking the creation, update, approval and version of documents of all types, ensure compliance with Quality Management System, become the focal point with regard to document tracking and distribution.

Company

Saipem Oil & Gas – Abu Dhabi (UAE)

Project

SHAH Development (SGD) Program – Abu Dhabi (UAE)

Client

Abu Dhabi Gas Development Company Limited (ADNOC) UAE

Consultant

Flour – Oil & Gas – Onshore & Offshore

Position

Sr. Document Controller

From

15th May 2011 To August 2011

Department

D.C. G

Responsibilities:

Maintain the Master Projects Directory to ensure documents created internally and externally are stored in a secure network area.

Administer, populate and maintain the Electronic Document Management System (EIM). Act as Focal Point for Project Technical Document Control.

Ensure Documentation complies with an acceptable standard of quality and format.

Direct and maintain current and archive filing systems with hard/soft copies

Establishing, monitoring and updating of the Project Distribution Matrix.

Follow-up and expedite the overdue responses from the Focal Point.

Transmit comments to Contractor within the contractual Review Cycle.

File and maintain the latest revision status of Documents/Drawings in Master File.

Maintain a current & superseded set of project hard copy deliverables & Elect. Register.

Maintain file of project specific company codes and standards and industry standards.

Preparing Daily Progress Reports based on input from Document Control Staff.

Maintain and manage document management budget for equipment, staff hours, consumables etc.

Coordinate with the Document Controllers from other teams, EPC or other contractors.

Generating and controlling of all signed documents of Quality Control Procedures (QCP) Inspection Test Plans (ITP), Work Method Statement (WMS) and data book etc.

Arrange documentation packages such as isometric / P&ID drawings, construction procedures, specifications and important documents

Controlling Vendor’s Documents, Pre-Qualification, MAR, Steel Structure & Erection Shop drawings

Ensure Design and Operations Document Management procedures are aligned to contract and operational requirements.

Download of all Projects related Drawings and Documents from EIM / FTP Server and transmitting to design/vendor/client as applicable company standard.

Ensure that organization's requirements for various international standards/codes/regulations for operational purposes are met by appropriate sourcing.

Act as the custodian of company library and publications and/or coordinate for the library operations.

Company

Afcons Infrastructure Ltd. (Shapoorji Pallonji Group)

Project

JPMC New Phosphate Rock Terminal Onshore & Offshore Project – Jordan

Client

Jordan Phosphate Mines Co.Plc. (JPMC) Jordan

Consultant

Royal Haskoning (Nederland B.V.)

Position

Sr. Document Controller

From

15th July 2010 to 07th May 2011

Department

D.C.G & QA/QC

Responsibilities:

Accountable for implementing and managing the Document and Records Management Process during the execution phase of the project

To work in a safe and cost-effective manner that is in line with company policy and standards

Assist with maintaining DNV technology qualification, overall engineering process certification

Maintain the document management system DMS and ensure its suitability for the specific needs of the project and remains compliant and in alignment with contractors and clients

Source DMS documents and drawings for compilation or IRC packages for engineer approval and transmittal

Pass certification to relevant parties for QA check

Maintain registers of company/contractor documentation in current revisions

Create, maintain and distribute where required MRBs

Support the use of the company DMS

Liaise with contractor document controllers to ensure client systems are implemented

Maintain the document management system and ensure compatibility and alignment with contractors

Issue authorized documents, MDL / SDL / VDL etc. in accordance with company procedure

Prepare and issue project record books, MRB / TRB etc. in accordance with company procedure

Arrange for reprographics as required

Distribution of electronic / hard copy documentation as appropriate

As per project quality plan, project documents are separately maintained for different stages: Enquiry, Design, Construction, Supervision and maintenance.

To Co-ordinate with site document controllers for regular and up to date dissemination of documents to various levels in the organization.

Review and proofread documents for consistency of document format and system concerns.

Prepare reports & Memorandum.

Company

Leighton Contractors (India) Pvt. Ltd.

Project

Installation of SPM System & 48-Inch Onshore & Offshore Pipeline Refinery at Visakh -A.P. (India)

Client

Hindustan Petroleum Corporation Limited (HPCL) India

Consultant

Intecsea – Worley Parsons Group – at Visakhapatnam-A.P- India

Position

Lead Document Controller

From

November 2009 To April 2010

Department

D.C.G & QA/QC

Responsibilities:

Ensuring all projects are coordinate as per Document Control procedure

Maintaining project document control process (i.e. tracking and reporting on project document status)

Trouble-shooting (Liaise with field and other parties in the resolution of document control issues

Controlling and managing incoming & outgoing (Vendor & Design) documents

Input progress information into the chosen Document Management System Incite Data Base as required by project.

Receive, check, accurately record into Keystone and distribute all project technical drawings and documentation in an efficient and expeditious manner as requested by engineers

Monitor progress of in-house and Client reviews of technical data.

Ensure that hard copy and electronic record files are maintained in good order to comply with QA / ISO requirements

Contribute to compilation of final project handovers, as built portfolios and archiving

Company

Consolidated Contractors International Co. S.A.L, (Doha-Qatar)

Project

Ras Laffan Common Cooling Seawater System Phase (Pipeline Project)

Client

Qatar Petroleum

Position

Computer Operator & Document Controller

From

1st April 2008 To May 2009

Department

D.C. G

Responsibilities:

Register all internal and contractor documents in the Master Document Register

Ensure proper versioning control and update Master Document Registered as required.

Maintain and improve completeness of electronic database of engineering drawings, documents and other related engineering info.

Issue documents to contractors with a transmittal note.

Manage Engineering (hard copy) document archive and document requests through external archiving and storage contractor.

Receive, control and register the update of as built mark-up of engineering drawings from Fields and site locations.

Coordinate update of as built drawings by Contractors, including quality check and project control.

Update as built drawings in house when considered appropriate for documents which require minimum change.

Update electronic database with newly issued documents and maintain up to date document register.

Maintain document distribution register and issue of updated drawings to production sites.

Support engineering contractors and operations teams on special document needs.

Uploading and downloading in VBC database electronic system receiving incoming and outgoing drawings & documents.

Company

Consolidated Contractors International Co. S.A.L, (Doha-Qatar)

Project

Pearl GTL Project (PGP) Doha-Qatar

Client

QATAR Shell

Consultant

JGC Middle East FZE & Kellogg Brown & Root International Inc.

Position

Computer Operator & Document Controller

From

1st September 2007 to March 2008

Department

D.C. G

Responsibilities:

Maintain a comprehensive documentation control services for the department, including the development and operation of computerized filing records and retrieval system.

Receives and verifies incoming Technical Documents (ensures that contents/attachments are accurate as per the transmittal). Receiving all types of incoming documents such as letters, memos, delivery notes, work inspections, shop drawings, material submittals, reports, etc…

Preparing material submittals, method statements, etc...

Sorting the documents as per the department and circulating them to the concerned parties and other office coordination works.

Filing of materials shop drawings, correspondences, transmittal notes monthly and Weekly reports, financial reports, meetings, etc.

Maintaining a track record of documents according to their submittal date and updating all the registers, incoming and outgoing, with related data.

Circulating all documents and drawings to the Engineers for their internal review and comments.

Submitting all kinds of documents to the Consultant and Client.

Preparing and arranging the handing over documents such as As-Built Drawings, Operation and Maintenance Manuals, Completion Certificate and Softcopies of all approved final documents as per the Client’s requirements.

Official Incoming/Outgoing correspondence to/from Client includes transmittals, letters, faxes, minutes of meetings and various reports. (I.T.P, WMS, QCP, Specification, R.F.I’s, Drawings)

Distributing all documents as per the company procedure to the concerned persons.

Provides interface with/liaison between the department and Central Records Store for archiving technical and non-technical documentation in accordance with the QMS documentation, record storing, and archiving and retrieval procedures.

Company

Consolidated Contractors International Co. S.A.L, (Doha-Qatar)

Project

Ras Laffan “B” Water Pipe Line Project (Qatar)

Client

Qatar General Electricity & Water Corporation (Kahramaa) Doha-Qatar

Position

Computer Operator & Document Controller

From

13th December 2005 To August 2007

Department

D.C.G

Responsibilities:

Responsible for all project documents, transmittals, submittals and correspondences and ensures proper distribution.

Prepare Project Status Update and Summary reports.

Perform administrative works to the project team.

Act as Project Coordinator and as a Personal Assistant to Senior Project Manager.

Supports audits for quality assurance, internal technical reviews, client reviews and ISO Standard audit.

Monitor proper classification & sorting of documents, archiving and retrieval in accordance with project document procedure.

Performs other similar or related duties assigned such as preparing self – correspondences, progress reports, and status sheets.

Liaise with QA/QC Manager in formulating procedures and work flows in line with the Project requirement.

Assists with the development, implementation and interpretation of project document control procedures.

All other job description is the same with my previous job hereunder.

Assist Project Management in the evaluation of Document Control processes and procedures for Project specific modifications.

Provide technical support and assistance for the electronic document management system.

Company

Consolidated Contractors International Co. W.L.L - Sultanate of Oman

Project

Sohar Refinery - Sultanate of Oman

Consultant

Sohar Refinery Company L.L.C - (SRC) Sultanate of Oman

Client

Japan Gas Corporation Company (JGC) Sultanate of Oman

From

23rd February 2004 To November 2005

Position

Computer Operator & Document Controller

Department

D.C.G

Responsibilities:

Responsible for all project documents, transmittals, submittals and correspondences and ensures

Proper distribution

Maintains an established data distribution system and schedule for the assigned project based upon

Client, Consultant, and Contractor and Project requirement

Supports audits for quality assurance, internal technical reviews, client reviews and ISO Standard audit.

Monitor proper classification & sorting of documents, archiving and retrieval in accordance with project document procedure.

Preparation of reports on status of issue of deliverables, status of approval etc.

Ensures that all documents are properly received, logged, routed and filed and also ensuring that

Current revisions of controlled documents are available for the Project team.

Controlling of construction documents such as design specifications, design drawings, vendor documents, project procedures, construction calculations and construction drawings.

Update project management on project progress status, control sheets, issue of transmittals and correspondence status.

Assists with the development, implementation and interpretation of project document control procedures.

Scrutinize and input document data in engineering document registers, ensuring that the information entered is accurate and up to date at all times.

Supports audits for quality assurance, internal technical reviews, client reviews and ISO 9001 auditors.

Scan and stored the approved shop drawings in database so that the project team can access.

Keep current hard copies and file supersede version.

Understanding of the engineering and construction workflow for project

Working under minimal supervision, commitment to work in pressure if required interested to work as part of growing team.

Academic credentials

10th “2nd Div.”B.S.E.B. Patna board (Bihar) 1996

10+2 “2nd Div.” B.I.C. Patna board (Bihar) 1998

Bachelor of Arts (Graduation) “2nd Div.” L.N.M. University (Darbhanga-Bihar) 2001

Systems Experiences and Proficiencies

Windows 98/00/XP, DOS, MS Office.

EDMS includes: Aconex, Documentum, Keystone, Incite, SPF, ECMS

Adobe Acrobat (Distilling to PDF Format)

File Transfer Protocol (FTP)

CD Burning and Scanning

Meticulous, methodical and have good attention to detail.

Knowledge in Oil & Gas, Mining document management activities

Capable of leading teams

Extra-curricular Activities

Diploma in Computer Application (Zadar Institute – Darbhanga-Bihar) 2002

Diploma in Office Management – B.S.E. Board Patna (1998)

Document Management – Saudi Arabia – 2018

EDMS Smart Plant Foundation Course – 2018

Leader Ship skills/Qualities

Analyzing, Organizing and coordination skills

Personal Details

Date of Birth : 16th October 1981

Nationality : Indian

Marital Status : Married

Passport Number : J 4797904

Date of Issue : 18-11-2010

Valid Until : 17-11-2020

Place of Issue : Amman

Languages Known : English, Hindi, Urdu and Arabic.

Driving License : 2075/ 2001

Permanent Address:

Village Post : Aunsi Bazar (via Keoti Ranway)

District : Madhubani

State : Bihar- India

Pin code. : 847121

Declaration

The details furnished above are correct & true to the best of my knowledge and belief.

Neyaz Ahmad

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