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Executive Assistant Manager

San Diego, California, United States
February 14, 2019

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***** ***** ***, *** ***, CA *****

858-***-**** •


Luxion, Inc. Tustin, CA 7/15-present

Executive Assistant

Support Executive Team Members with travel arrangements, meeting accommodations

Prepare and submit expense reports

Special project assignments

Support Accounting team

Tandem Diabetes Care, Inc. San Diego, CA 1/14-7/15

Executive Assistant to CEO, CFO, COO

Responsible for managing and prioritizing appointments and working directly with internal and external executives, clients, and other partners as necessary to define the schedule.

Support meeting preparation and follow up including allocating appropriate time slots, ensuring awareness/preparation, and following up on staff actions.

Contributes to team effort by accomplishing related results as needed.

Prepare expense reports and ensure submission in a timely fashion.

Coordinates off-site meetings and logistics. Coordinating with other assistants as needed.

Interfaces with various levels of management, customers, and other executive visitors.

Directs inquiries and problems to staff members for response and resolution as necessary.

Obtains, assembles and analyzes information and data from a wide variety of sources in order to prepare reports, agendas and correspondence. Ensures accuracy of outgoing material.

Recognizes and effectively handles highly confidential, propriety information on a routine basis.

Cultivating and maintaining positive and professional relationships with corporate and subsidiary staff including clients and vendors.

Delegating work to internal and external teams as needed. Acting as a bridge between the CEO and employees or contractors.

Millennium Laboratories, Inc. San Diego CA 8/10 to 1/14

Executive Assistant to COO

Responsible for managing day to day schedule of Chief Operating Officer of one of the fastest growing biotech companies in San Diego

Handle details of highly confidential and critical nature efficiently and effectively in a fast-paced professional environment

Facilitate the COO’s timely response to correspondence

Coordinate national and international professional commitments

Independently manage multiple tasks and projects with competing priorities and deadlines, screens and prioritizes communications and opportunities from external and internal sources, and organizes and maintain administrative processes

Professionally represent and assist the COO by welcoming visitors, triaging phone calls and email requests, reviewing correspondence, arranging meetings and other functions; answer scheduling questions and manage meeting requests

Arrange the Chief's complex travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations. Including extensive International travel.

Monitor receipt of materials and invoices; prepare and submit expense reports

Special project assignments

Act as point person for both internal and external contacts

Organize and prioritize large volumes of information, e-mails and calls to determine what information requires the immediate attention of the COO

Handled personal affairs

Real Estate Marketing of CA Solana Beach, CA 8/08 to 8/10

Executive Assistant/Office Manager

Manage all daily operations of a marketing company specializing in real estate

Efficiently address client concerns, ensuring proper resolution

Manage office overhead budget and process payables

Responsible for all client communication, follow up and relationship building

Organize monthly sales meetings, including travel arrangements and set up

Extensive research and reports on prospective new clients

Accounts Payable, Accounts Receivable, Bank Reconciliation

Research using Sandicor MLS

Integrated the use of spreadsheets to track orders and correspondence

Implemented company policies and procedures

Regency Centers Solana Beach, CA 9/06 to 08/08

Executive Assistant, Regional Officer, V.P./Leasing Team

Executive Assistant to Regional Officer/Vice President and Development Leasing Team

Assisted Leasing team with the operation and maintenance of an assigned portfolio of retail shopping center properties

Screened calls, managed email

Resolved administrative problems

Prepared complex retail lease contracts, assignments, renewals and modifications

Coordinated travel arrangements

Tracked and maintained Leasing Contracts

Prepared expense reports

Managed Calendar for Vice President and Leasing Staff





Complex Travel arrangements including International



Currently pursuing Bachelors in Business

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