JAMIE JENSEN
***** ***** ***, *** ***, CA *****
858-***-**** • ac8hw4@r.postjobfree.com
WORK EXPERIENCE
Luxion, Inc. Tustin, CA 7/15-present
Executive Assistant
Support Executive Team Members with travel arrangements, meeting accommodations
Prepare and submit expense reports
Special project assignments
Support Accounting team
Tandem Diabetes Care, Inc. San Diego, CA 1/14-7/15
Executive Assistant to CEO, CFO, COO
Responsible for managing and prioritizing appointments and working directly with internal and external executives, clients, and other partners as necessary to define the schedule.
Support meeting preparation and follow up including allocating appropriate time slots, ensuring awareness/preparation, and following up on staff actions.
Contributes to team effort by accomplishing related results as needed.
Prepare expense reports and ensure submission in a timely fashion.
Coordinates off-site meetings and logistics. Coordinating with other assistants as needed.
Interfaces with various levels of management, customers, and other executive visitors.
Directs inquiries and problems to staff members for response and resolution as necessary.
Obtains, assembles and analyzes information and data from a wide variety of sources in order to prepare reports, agendas and correspondence. Ensures accuracy of outgoing material.
Recognizes and effectively handles highly confidential, propriety information on a routine basis.
Cultivating and maintaining positive and professional relationships with corporate and subsidiary staff including clients and vendors.
Delegating work to internal and external teams as needed. Acting as a bridge between the CEO and employees or contractors.
Millennium Laboratories, Inc. San Diego CA 8/10 to 1/14
Executive Assistant to COO
Responsible for managing day to day schedule of Chief Operating Officer of one of the fastest growing biotech companies in San Diego
Handle details of highly confidential and critical nature efficiently and effectively in a fast-paced professional environment
Facilitate the COO’s timely response to correspondence
Coordinate national and international professional commitments
Independently manage multiple tasks and projects with competing priorities and deadlines, screens and prioritizes communications and opportunities from external and internal sources, and organizes and maintain administrative processes
Professionally represent and assist the COO by welcoming visitors, triaging phone calls and email requests, reviewing correspondence, arranging meetings and other functions; answer scheduling questions and manage meeting requests
Arrange the Chief's complex travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations. Including extensive International travel.
Monitor receipt of materials and invoices; prepare and submit expense reports
Special project assignments
Act as point person for both internal and external contacts
Organize and prioritize large volumes of information, e-mails and calls to determine what information requires the immediate attention of the COO
Handled personal affairs
Real Estate Marketing of CA Solana Beach, CA 8/08 to 8/10
Executive Assistant/Office Manager
Manage all daily operations of a marketing company specializing in real estate
Efficiently address client concerns, ensuring proper resolution
Manage office overhead budget and process payables
Responsible for all client communication, follow up and relationship building
Organize monthly sales meetings, including travel arrangements and set up
Extensive research and reports on prospective new clients
Accounts Payable, Accounts Receivable, Bank Reconciliation
Research using Sandicor MLS
Integrated the use of spreadsheets to track orders and correspondence
Implemented company policies and procedures
Regency Centers Solana Beach, CA 9/06 to 08/08
Executive Assistant, Regional Officer, V.P./Leasing Team
Executive Assistant to Regional Officer/Vice President and Development Leasing Team
Assisted Leasing team with the operation and maintenance of an assigned portfolio of retail shopping center properties
Screened calls, managed email
Resolved administrative problems
Prepared complex retail lease contracts, assignments, renewals and modifications
Coordinated travel arrangements
Tracked and maintained Leasing Contracts
Prepared expense reports
Managed Calendar for Vice President and Leasing Staff
SKILLS
Word
Excel
Outlook
Complex Travel arrangements including International
PowerPoint
EDUCATION
Currently pursuing Bachelors in Business