Administrative Assistant Customer Service

Doris Janacek

*** ******* **. ************@*****.*** 214-***-****

DeSoto, Tx 75115

Project Coordinator/Administrative Assistant

Experienced, dependable employee in the in the insurance, utilities and Construction Industries eager to contributing exceptional customer service, lease management and project management while supporting the operations of an everchanging environment to achieve success. Skills

Microsoft Suite, Word, Excel, PowerPoint, Invoicing, Outlook, Viewpoint, Prolog, DocuSign, Timberline, Yardi, QuickBooks, Calendar Management, Subcontracts, Contracts, draws, reporting, filing, travel arrangements, problem solving, expense reports, multi-tasting, catering, jobsite set-up, facilitate meetings and fill in receptionist.

Experience

Hull Door Company August 2017 – July 2018

• Reviewing Purchase Orders and acknowledgements

• Invoices

• Correcting purchase order mistakes and mis-calculations

• Minimize cost and time for Sales Staff.

Abaco (Contract) February 2017 – July 2017

• Manage available inventory items

• Verifying and Ordering Stock through Purchase Order

• Schedule Delivery of Product

• Reviewing specifications and price

• Audit items received

White Construction (Contract) September 2016-December 2016

• Generate Owner and Subcontract Contract and Change Order

• Process monthly pay applications

• Generate RFI, RFP, and Submittals

• Verify insurance coverage

PWI Construction January 2015 – April 2016

• Generate Owner and Subcontractors Contract

• Sent out LOI (Letter of Intent)

• Process weekly invoices and monthly draws

• Generate and prepare Warrant and Close Out Books The Lake Superior Contracting April 2013 -December 2014

• Generate Owner, Subcontractor Contracts

• Generate Purchase Orders and Change Orders

• Process monthly draws

• Prepare Lien Waivers, Affidavits

• Set up jobsite trailers

• Prepare and generate close out and warranty manuals United Lynn Conn February 2011 – February – 2013

• Prepare Bid Letters

• Set up Customer Accounts

• Enter Data Entry Invoicing through Timberline

• Reconcile Bank Deposits

• Prepare Lien Waivers and Supplier Affidavits

Siemens Industry March 2007 – January 2011

• Support Project Managers

• Update Weekly Reports

• Facilitate and prepare PowerPoint project review presentation

• Travel to jobsites to audit change orders

• Prepare and distribute RFI’s and RFP’s and Submittals

• Prepare Close Out and Warranty documents.

ICI Construction, Inc April 2005 – February 2007

• Generate Owner, Subcontractor Contracts, Change Orders and Purchase Orders.

• Set up jobsites

• Prepare submittals, RFI’s and RFP’s

• Track and Audit material

• Generate and prepare Close out, and Warranty Books Sebastian and Associates, Inc. May, 1998 – April 2003

• Manage Field Office

• Generate and distribute Owner and Subcontract Contracts

• Verify Insurance

• Train subcontractors on billing process

• Process Monthly Draws

• Expense Reports

• Interface with Clients, Subcontractors and Architects Education

High School – David W. Carter, graduate

Eastfield College – 45 Hours Business

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