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Executive Assistant Sales

Fremont, California, United States
February 08, 2019

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LAURIE CAPRIOTTI ***** Gallaudet Drive, #***, Fremont, CA 94538 • 510-***-**** •



A highly skilled and motivated professional in office administration, event planning and project management with excellent command of both the written and spoken word, who thrives in a fast-paced and autonomous environment. Continually maintains professionalism and a positive attitude, with an ability to identify problem situations and implement positive resolution. Extremely organized, utilizing time and personnel effectively to ensure Client, Corporate and Employee satisfaction. Complementary skills include:

•Ability to handle highly sensitive and confidential data

•Calendaring / Travel Planning

•Highly skilled event planner, utilizing budgets for both internal and customer-facing

•High level of integrity, commitment and enthusiasm

•Steadfast team player

•Ability to prioritize and handle multiple projects

•Type 90+ wpm

•Outlook, PowerPoint, Excel, MS Word, Salesforce, PeopleSoft

•Lead / Volunteer multiple events annually – United Way, Family Giving Tree, Habitat for Humanity, Alameda County Food Bank


Family Caretaker May – December 2018

Sandia National Laboratories – Livermore, CA May 2017 – April 2018

Office Management Assistant - Contractor through Akima Infrastructure

Email and Calendar Management – Managed calendars and email for Nuclear Weapons and Site Mission Partner teams.

Travel/Expense – Utilizing Concur, planned travel for two teams. Reconciled expense reports for management team.

Meetings – Planned and executed regular team meetings, both in-person and via videoconference, creating applicable presentations and capturing action items. Reserved meeting space and handled catering, when applicable.

Human Resources – Completed Onboarding/Offboarding of team members, ensuring new hires had the necessary space, equipment and clearances so they could hit the ground running on their first day.

Panel Interviews - Screened candidates and set up and participated in panel interviews. Arranged travel for candidates coming from out of state. Assisted in doubling the staff on the Nuclear Weapons team in a 6-month period.

Procurement – Complete PRs and POs for Nuclear Weapons team. Ordered office supplies for the local teams.

Facilities – Utilized multiple ticketing systems to move individuals, and sometimes groups, to new locations as security clearances required.

Sprint - San Ramon, San Francisco, Sacramento, San Jose, CA November 2001 – November 2016

Executive Assistant to VP of Enterprise Wireless Sales

& Business Development - West Region (2009 – 2016)

Executive Assistant to Director of Sales NorCal, Hawaii & PNW (2005 – 2009)

Executive Assistant to Vice President Sales

& Director of Business Operations, West Region (2001 – 2005)

Executive Email and Calendar Management – Maintained calendars for two busy executives ensuring their time was utilized and balanced effectively. Managed In Box for Area VP, capturing action items, responding when necessary and completing necessary approval requests.

Events / Meetings – Planned, and oftentimes hosted, all aspects of local and out-of-area meetings (staff meetings, teambuilding and recognition events, leadership retreats), maintaining budgets throughout. Managed customer events (golf tournaments, game suites). Collaborated for larger events (Nascar, Annual National Sales Meeting). Often travelled with executive team. Set up high-level conference/Skype calls regularly, created agendas, captured action items/notes, planned catering. Vendor / Partner Relations – Regularly teamed with our business partners relative to new device launches, events and trainings. Coordinated travel, ground transportation and lodging for out-of-area executives and clients when necessary.

Community Relations Board Member – Led annual backpack drive each spring and holiday drive each winter through Family Giving Tree. Led annual United Way Campaign, West Region. Collaborated and participated regularly in philanthropic events throughout the year…Junior Achievement, Habitat for Humanity, Alameda County Food Bank, American Heart Association, Kidney Foundation. Set up quarterly meetings and captured action items and results. Regularly utilized budget for various philanthropic interests of the board and attended black-tie events/fundraisers with executives and/or lead teams.

Leadership – Had the benefit of a leadership coach which fostered continual personal growth, and created the opportunity to garner a reputation as a constant morale builder, which became key especially during times of reorganization and uncertainty.

Presentations – Regularly created presentations for internal and external meetings, sales trends, recognition or learning tools.

Human Resources – Worked closely with HR relative to investigations, employee roll-offs and new hire onboarding.

Travel Management – Extensive and complex travel planning, both domestic and international, sometimes involving large groups, utilizing Concur and in some cases our travel agent.

Expense Reports – Reconciled expense reports monthly for myself and up to five executives at times.

Panel Interviews - Coordinated with internal participants and candidates, and participated in bi-monthly panel interviews when requisitioning for Directors, Managers and Individual Contributors.

Project Management – Responsible for overseeing and contributing to Chief Operations Review, national reporting -- including stack rankings, performance metrics, audits and routine performance reports. Had ownership of maintaining and tracking regional business accounts to ensure health and retention of key national accounts, developed strategies for any at-risk accounts in conjunction with field sales team and support staff. Spearheaded region-wide quarterly sales contests, tracked status, communicated rules/progress/standings with region.

Facilities – Managed multiple office moves, including charting floor plans - working with Corporate Facilities and IT to ensure a smooth transition for network connectivity, phone, mail, etc.

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