OBJECTIVE

To obtain a position with challenging growth opportunities. Utilizing my strong organizational, interpersonal and training skills.

WORK EXPERIENCE

April 2018 –December, 2018 Charles Hall Construction

Senior Administrative Assistant/Project Coordinator

Support Site Director’s calendar, schedule and organized meetings.

Coordinate, manage and processed the flow of information across multiple project teams.

Compose and proofread presentations, documents and reports for Director and top management.

Coordinate and maintain various weekly, monthly and quarterly reports within required timeframe.

Prepare new business and revise contracts with sub-contractors for services for new construction.

Responsible for obtaining, evaluating, organizing and distributing information to complete projects.

Assist with pre-construction activities, drawing coordination, project start-up

Acts as a liaison between the client and the subs in overseeing on historical information.

Arrange for internal and external client and candidate travel arrangements and managed expense reports for multiple departments.

Meeting planner for all off-site and in-house training.

Excellent skills in Microsoft Office Suite. Outlook, Skype for Business, and SharePoint.

August 2015 – April 2018 Jones Lang LaSalle (Bristol Myers Squibb Account)

Senior Contract Administrator – Sourcing/Procurement

Oversee the preparation of contracts, termination notices and amendments involving purchase of sale of goods and services within the Life Sciences Companies. Clients: Bristol Myers Squibb, Merck, Novartis, Becton Dickinson, Firmenich and Amgen.

Establish and maintain working relationships across multiple departments on multiple levels including senior and executive level to support their business needs with spend.

Coordinate and managed along with IT in maintaining SharePoint site to ensure Contract document library is current.

Work with Risk and Legal to review and finalize contractual or insurance deviation requests.

Administer and maintain contract files to ensure compliance with JLL and customer sourcing requirement.

Collaborate with Sourcing on new suppliers and updating/tracking database as appropriately.

Negotiated terms and conditions with suppliers.

Responsible for on boarding/off boarding of site personnel as well as cell phone tracking.

Conduct periodic training on all levels on practices and procedures.

October 2010 – August 2015 Johnson Controls Inc. (Bristol Myers Squibb Account)

Senior Administrative Associate/Project Coordinator – Engineering - Capital Project Team

Perform diverse administrative duties as a gatekeeper for multiple departments within Engineering

Coordinate travel arrangements and expense reports for team members as well as keeping track of scheduling and scheduled meetings.

Prepare monthly reports and collaborated with upper management on presentations and documentations.

Provide administrative support on special projects which includes collecting and organizing data, running reports and gathering research.

Support team with tracking billing and funded projects.

Communicate with internal/external partners on all levels of the organization.

Maintain attendance records for direct reports as well ordering department business/office supplies.

Proficient in MS Office Suite, Calendar, Live Meeting, Audio/Video conferencing. A working knowledge of BMS software packages including Concur, SAP, Ariba, eSet-up, Skype and Conference Room Scheduling.

Ability to handle multiple tasks and to work with minimal supervision in a fast paced environment. Attention to detail and strong follow up skills, excellent communication skills, both oral and written

April 2007 – October, 2010 Bristol Myers Squibb, Hopewell

Project Coordinator (BMS Employee) – Facilities Contract Services

Support Associate Director of Hospitality, Director of Compliance & Documentation, and Two (2) Managers

Handle all administrative needs for multiple departments within Hospitality.

Schedule and attend meetings, performing meeting minutes and distributing notes.

Collect, prepare reports and correspondence.

Receive and resolve routine inquiries to the department.

Activity managed multiple calendars and schedules.

Organize activities within each department.

Coordinated travel, conferencing across numerous sites and for numerous team members including upper management.

Work closely with Associate Director in managing Hospitality Budget

Aug. 2005 – April, 2007 (Contractor) Bristol Myers Squibb., Princeton

Senior Admin. Assistant – Facilities Contract Services

Support Director and Associate Directors of Hospitality and Managers

Supported Administrative team as backup for Senior & Executive level management.

Perform diverse administrative functions in the Hospitality Service with correspondence, presentations, spreadsheets and memos. Interacted with internal and external customers within the company.

Coordinate meetings both on and off site, as well as travel arrangements for business functions and timely completion of expense reports and manage event hourly time cards.

Facilitated New Hire Orientation

Support and assist in high level events at BMS: Tour de Cure and Race for the Cure.

Dec. 2002 – 2005 (Contractor) Bristol Myers Squibb Company, Princeton

Project Coordinator/Administrative Assistant – Global Engineering

Support Director, Associate Director and Four Managers

Perform diverse administrative functions within Engineering, involving interaction at all levels of BMS and outside the company.

Develop and implement a process for coordinating and tracking of all department required training.

Extensive use of word processing and PC applications, including mail and calendar, planning meetings both on and off site, coordinating travel arrangements internationally for business functions and timely completion of expense reports.

Preparation and editing of presentations and creating correspondence as needed. Timely sorting and delivery of daily mail and managing special administrative projects as needed

Sept. 99 – Dec. 2002 Nextel Communications, Inc., Bensalem, PA

Human Resources Specialist

Screened resumes and conducted exempt and nonexempt interviews and reference checks.

Facilitated employee relations situations and provide counseling to managers regarding HR policies and procedures.

Dealt with recruitment agencies.

Placed ads for open positions when appropriate.

Maintained all documents as it pertains to EEO or AA reporting requirements. Maintain HRIS systems.

Manage Payroll for Philadelphia Market (Peoplesoft)

Facilitate New Employee Orientation.

Follow-up on benefit issues (STD, LTD, FML)

1996 – Aug., 1999 American Cyanamid Company, Princeton, NJ

Human Resources Specialist

Acted as a liaison between HR Managers and potential candidates in arranging interviews during the interview process

Reviewed benefits package with new hires

Maintained up to date Organizational Charts on a quarterly basis.

Attended Career Fairs to recruit college students from local schools

Facilitated New Employee Orientation for all new hires and summer interns

1989– 1996 (Promoted) American Cyanamid Company, Princeton, NJ

Human Resources Assistant - Training and Organizational Development

Worked with four trainers in coordinating all training courses held in-house at American Cyanamid.

Marketed training courses and supervised student environment

Surveyed results from training programs.

Created invoice-tracking systems using Excel and outside vendors

Managed HRIS for EPA and OSHA databases

Coordinated various educational and awards activities.

1988 – 1989 American Cyanamid Company, Princeton, NJ

Secretary

Assisted Manager in the following:

Managed records and handled correspondences

Coordinated travel arrangements

Answered phones

Maintained and updated daily schedules

1984 – 1988 Glenfed Financial Corporation, Princeton, NJ

Administrative Assistant to Vice President

Typed daily correspondence

Telephone and customer contact

Processed weekly billing of corporate clients

Researched and corrected accounting problems and discrepancies

Eventually given the authority to handle much of the Vice President’s daily responsibilities.

Education

1998 – 1999

Mercer County Community College, Princeton, NJ

Human Resources/Business Management

REFERENCES AVAILABLE UPON REQUEST

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