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Facilities/Administration Manager

Location:
Cairo, Cairo Governorate, Egypt
Posted:
February 07, 2019

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Resume:

Amr Awny

Summary &

Objective

Professional Facilities manager with a proven track record and special skills working with people, operations, facility Management, hard & soft Services, real estate, space Management, BCP, customer service, building customer trust and loyalty, identifying and developing talent . I also carry solid experience in Human Recourses, security & finance, Enjoy starting new projects and setup new systems over than 20 years in multinational companies in diffident fields like oil & gas, Insurance and pharmaceutical. Managing big sq.ft facilities portfolio in around 9 sites within three different counties. UObjectiveU: Seeking a challenging regional position in a multinational organization that is rapidly expanding and offering good advancement potential with a strong emphasis on creativity and interaction, eventually leading to a stable career. Utilizing my quantitative and managerial skills to the fullest.

Education

Security Management Certified – ARC Training, UK 2012

HRMD - Human Recourses Management Diploma, AUC 2008

CAP – Certified Administrative Professional, USA 2003

Bachelor degree in technological business administration, 1998 HTI - Higher Technological Institute - Egypt

St. George School – Egypt 1994

Baghdad International School – Iraq 1991

International School in Milan – Italy 1982

Professional

Experience

Facilities Manager ( Dec. 2017 – Present )

CBRE – Pfizer Egypt & Levant area

UMain Role:

Responsible for delivering complete international facility management solution with Hard & Soft Services. Across Egypt, Jordan and Lebanon countries covering overall 9 sites. UMajor ResponsibilitiesU:

Facilities management: manage Pfizer facilities in 9 sites.

Project management: manage operational\technical projects.

Real Estate: manage opening Pfizer new offices/ close old offices.

Mobilization: manage moving\transferring staff.

Transition: manage transition periods from Pfizer to CBRE

Sourcing & vendor management: provide Pfizer with the right vendors

Contracts: managing Pfizer contracts principle\agency based.

RFP and tendering: Manage different type of FM services tendering.

Suppliers’ management: manage Pfizer suppliers & service providers.

Facilities Manager ( Feb 2016 – Nov. 2017 )

CBRE – Pfizer Egypt

UMain Role:

Responsible for delivering complete international facility management solution with Hard & Soft Services. Across Egypt Country covering 6 sites.

UMajor ResponsibilitiesU:

Providing High Quality Service and Customer Satisfaction

Manages the accounts payable function of the parts and equipment

Procurement process.

Contract management;

HVAC and MEP

Server and control rooms critical power, cooling, cleaning

Ensuring the building meets health and safety requirements Toolbox and staff training

Preparing budgets and tenders for contractors

Project management, supervising, coordinating and verifying that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies

Calculating and comparing costs for required goods or services to achieve maximum value for money

Monitoring PPM and ensure all Work Orders are completed on time and within schedule.

Responding appropriately to emergencies or urgent issues as they arise.

Energy saving initiatives - LED lighting, lighting control, motion sensors, timers.

Responding appropriately to emergencies or urgent issues as they arise.

Manage and coordinate specialized services – sub- contractors..

Manage Egypt HO daily in-house catering operations

Overseeing security operations

Manage front office operations (reception work, visitors, courier)

Overseeing Egypt HO in-house Gym facility

Ensure meeting customer expectations and standards.

Administration Manager ( August 2014 – Jan.2016 ) Allianz

UMain Role:

Plan, manage and control all administrative activities for Allianz Egypt, including but not limited to security, warehousing and inventory, car fleet and drivers, Mailroom, Archive, parking and guest relation team in all offices of Allianz across Egypt under consideration of cost efficiency. Also responsible to implement the new central warehouse, automation of the warehousing / storage as well as setting new central archive system. UMajor ResponsibilitiesU:

Lead, coach and develop the administration team and manage promotion and support self-development initiatives of all Administration staff

Manage Allianz warehouse & stores by managing and controlling all of the company's stocks including marketing materials, application.

Determine warehousing requirements under consideration of optimal space utilization and ensure safe storage of stock.

Develop and maintain a storage and retrieval system for all company files and records under consideration of legal issues, tax requirements and optimal space utilization.

Apply rules & regulations to all the administration work scope

Manage Allianz fleet and transportation (Drivers, carpool, messengers) Manage Allianz mail room activities. ( Courier service provider / internal mail )

Manage Allianz archive system through controlling and reporting the archive system and the archive material.

Manage local travel work activities (Air tickets / accommodations)

Ensure high quality for all administration work

Member of the new Oracle project - Procurement & Store management

Cluster Administration Manager ( September 2008 – January 2013 ) Hess Corporation ( Egypt, Libya & Kurdistan )

UMajor ResponsibilitiesU:

Lead, coach and develop the administration team in three countries.

Full Compliance with Hess Safety & Security policies and procedures in all areas related to ensure company personnel & premises are safe and secure.

Manage Hess fleet and monitor drivers’ safety performance through fleet manager system to ensure smooth and safe operations.

Manage the overall maintenance activities for Hess offices, expatriate houses and guest houses.

Manage contractors / service providers, review & approve their monthly timesheets and payroll.

Manage Hess offices administration/facilities budget and admin staff Payroll.

Manage the guard force and liaise with the security consultancy company on risk assessment reports and security threat levels in Egypt, Libya & Kurdistan

Accountable for company assets integrity programs ( inventory Management

& Asset tracking through Monitoring, reporting and analyzing office utilities )

Responsible for company electronic system interruptions and fire fighting/security alarms (Access system/CCTV/Fire alarm)

Manage office furniture, assets, utilities, equipment’s & stationary in addition to buffet, cleaning, mailing and security services.

Liaison with the key stakeholders in different departments to ensure the implementation of best work cycle tools.

Member of the Hess Emergency Response Team (act as logistics section chief in crises management)

Member of ECSF Egypt Corporate Security Forum representing Hess Egypt.

Duty Manager Team member to act as the co coordinator/liaison officer in case of any emergencies and crises related to the company personnel/premises during one full week.

Deputy HR & Admin. Manager ( June 2007 – August 2008 ) Enap Sipetrol International S.A

UMajor Responsibilities

Compensation & Benefits

Personnel

Recruitment

Training

Performance appraisal

Office Administration

Cost & Revenue Accountant ( 2004 – 2007 )

BP – British Petroleum

UMajor ResponsibilitiesU: (Joint Ventures accounting )

Monitor JIB expenditures against budget / AFE

Reconcile cash call against JIB expenditures.

Record JOC monthly statement of activity

Analysis / confirm JOC debtor balance

Issue / record monthly sales invoices

Deal with Internal / External auditors

Issue monthly JIB, Cash calls.

Ensure compliance with SOX.

Variances analysis

Accounting officer ( 1999 –- 2002 )

Senior Accounting officer ( 2003 – 2004 )

Nile Valley Gas Company ( British Gas Egypt - Associate ) UMajor sectionsU :

Accounts Receivable / Accounts Payable / Monthly Payroll

General Ledger / Financial reporting

Cash Management / Fixed Assets

External auditors / Taxes

Accountant – Trainee ( February 1999 – August 1999 ) Arab Bank – Nasr City Branch

Professional

Certificates

Professional

Training

HRM – Human Resources Management Diploma

From " AUC " American University in Cairo, Egypt 2008

CAP – Certified Administrative Professional

From “ IAAP “ The International Association of Administrative Professionals Kansas City, USA - May 2003

UTechnical training courses

Increasing the effectiveness of performance Management – IIR,Dubai

Introduction to the Supervisor/Team Leader Role – CIPD,London

Introduction to Management – CIPD,London

Exploration & Production Accounting – MDT International, Dubai

The Effective Team Leader course – CIPD London

JD Edwards software - Financial package

UINTEX

Introduction to oil and gas industry

Modern accounting

UBP EGYPT

Internal Control Awareness

Fraud awareness

Core Accounting

Code of conduct

UALLIANZ EGYPT

Performance management

Negotiations skills

Reading financial statement

USafety/Security training courses

UBP EGYPT

CPR ( Cardio-Pulmonary Resuscitation ) & First Aid - American Red Cross

STOP (Safety Training Observation Program) & BP 8 Golden Rules of safety.

Fire Fighting & Energy Isolation

Defensive driving & Evasive driving

UHESS Egypt

HUET – Helicopter Underwater Escape Training – Petrolift

Security Management - ARC Training, London

The International Academy for security management

Fleet manager Professional - VDO

Basic security training - IBEX

Sea Survival - Petrolift

Pro active driving

UAllianz Egypt

First Aid– Egyptian Institute for Health and Safety

Firefighting – Egyptian Institute for Health and Safety Language Skills

Excellent command of English language written and oral. Fare command of French and Italian Languages.

Computer Skills

Good user of Microsoft Office applications

(MS Word, MS Excel, MS Power Point, MS Access)

JD Edwards application

Worked 5 years on the financial package.

FILE NET System

Internal invoicing system for Hess Global companies

FLEET MANAGER PROFESSIONAL

Monitor, control & analyze company vehicles and driving performance.

HR Oracle Module ( User )

Personal Profile

Excellent interpersonal skills.

Ambitious and self-motivated.

Able to work unsupervised.

Proven organizational & man management abilities.

Hard worker and ability to work significantly under pressure.

Collaborates openly and willingly across teams and departments

Able to identify and solve administration or organizational related problems.

Willingness to take ownership of problems and manage through to a resolution.

Ability to communicate effectively in English and Arabic, both orally and in writing.

Ability to interact with subordinates peers, senior level professionals & top management. Personal Data

Full Name : Amr Mohamed Awny Mostafa.

Address : Maadi, Cairo - Egypt

Date of Birth : 22 August 1976

Place of Birth : New Delhi, India

Nationality : Egyptian.

Mobile number : 002 010********

Email Address : ac8e3c@r.postjobfree.com

References

CBRE

o Peter Martin

Middle East & Africa Regional Manager (Pfizer account) o Mobile # 009**-**-***-**** (Dubai)

o Ahmed Abdel Ghani

HR Lead - Middle East & Africa Region

o Mobile # 010******** (Cairo)

Pfizer

o Diyaa Askalany

Global Operations Regional Lead - Middle East & Africa o Mobile # 009**-**-***-**** (Dubai)

Hess Corporation

o Heba Diab – Human Resources Director

o Mobile # 010********010******** (Egypt)

Allianz

o Ayman Hegazy – Managing Director

o Mobile # 010********012******** (Egypt)

Enap Sipetrol International S.A

o Alaa Khairy – Human Resources & Admin. Director

o Mobile # 010********010******** (Egypt)

BP – British Petroleum

o Mahmoud Marzouk – Security Director

o Mobile # 010******** (Egypt)

Nile Valley Gas Company ( British Gas Egypt - Associate ) o Sherif Bendary – Finance Director

o Mobile # 012******** (Egypt)



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