S u m m a r y o f E x p e r i e n c e

A highly and fast developer in rapport, good observer and probing techniques good managerial and administrative skills, good track record of producing satisfactory results for more than five years in non-governmental organizations.

Academic Q u a l i f i c a t i o n s

2016: Kenyatta University

Course: Business Management

On going

2014: Kenya Institute of Management

Qualification: Diploma 11

Specialization: Business Management

2006: Kenya Institute of Management

Qualification: Certificate

Specialization: Business Management

1994 – 1997: Aluor Girls Sec School

1986-1993: Lwak Girls Primary School

Qualification: KCPE

Other Courses

. Improving communication by adapting to others by PATH KENYA

- Code of Ethics and professional conduct by PATH

. Routes to good communication by PATH KENYA

- How to develop a positive phone response by Motivational Team Training

. Developing an interpersonal communication strategy by PATH KENYA

- Computer Literate- MS word, Excel, and MS Power point.

- Driving and Riding with valid driving license

P r o f e s i o n a l E x p e r i e n c e

Receptionist – PATH KENYA: Dec 2011 – To date

Responsibilities

Managing outgoing packages and mails and by also local delivery through coordination with the drivers

Professionally welcoming visitors determining the nature and purpose of their visit and assisting where necessary and also directing or escorting them to specific destination or appropriate staff.

Coordinates technical visits, travel authorizations, expense reports, to support implementation of PATH - Aphia plus Western Kenya project.

Operating the switch board to answer screen and forward calls, providing information,taking messages and scheduling appointments

Reporting and following up on faulty telephone lines.

Assisting in booking of office vehicles for staff, hiring taxis and issuing taxi vouchers.

Coordinating time submission of time sheets for payment for both permanent and temporal staff for prompt and timely payments

Schedule meetings and meeting arrangements as needed

Coordination of staff logistics that is staff accommodation and airport transfers of all PATH staff both local and international

Handling incoming and outgoing mail including courier services.

Responding to all routine correspondence addressed to the organization

Supporting with office document preparation such as typing, photocopying, scanning, faxing etc.

Ensuring that staff contacts list, the contact data base and the PATH-Partner and supplier is updated promptly and shared with staff.

Allot seating space to visitors who require to work from the project office.

Providing support to visitors/ consultants and other PATH staff (both local and international) who conduct trainings / workshops while in the project.

Ensuring that the office pigeon holes are updated each time there’s a new hire.

Verifying invoices received from travel agent, stationery supplier, taxi companies and attach Local Purchase Order where necessary.

Process payment requests and invoices from in – house personnel

Maintaining records and issuance of office equipment

Program Assistant – Speak For the Child Project: Dec 2005 – Sept 2010

Responsibilities

Providing telephone and reception services

Assisting the Program Manager to manage incoming and outgoing correspondence and ensuring information is passed to the relevant recipients.

Assisting the Finance Officer with payment vouchers for all invoices approved for payment; code the payments as appropriate.

In charge of petty cash funds, prepare petty cash vouchers, update pettycash log and distribute to Finance manager before request for replenishment

Representing the Project Director in stake holders meeting if need be.

Responsible for the maintenance of the project vehicles, logbooks and the supervision of the drivers

Supervising the cleaning services provided to Speak for Child Office Kisumu offices.

Responsible for filing and labeling payment receipts

Purchasing of small items for office use.

Overseeing and facilitate hotel, transport logistics, visa requirements, and other travel needs for both local and international staff and visitors.

Preparing check payments and requisitions then submitting to the accounts office for payments.

Ensuring that enquiries are dealt with promptly and courteously and at the front desk.

Taking minutes in staff meetings, typing and distributing promptly

First contact point for visitors, ensure they are welcomed and attended to promptly and courteously

Maintaining efficient filing systems both electronically and hard copy.

Assisting office staff members with typing, and copying tasks.

Maintaining and updating an inventory and monitor the distribution and use of all programme supplies as appropriate.

Facilitating arrangements for trainings and workshops as needed.

Maintaining subcontractor files containing initial contracts, modifications, technical and financial deliverables, and important correspondence

Responsible for control office supply, stationery, and kitchen supplies for the office.

Doing distribution of commodities to program CBOs to reach the program OVCs

Meeting regularly with the Project Director, Finance/Administrative Officer, and Community Care Advisor to develop work task priorities and review task progress

Admin/Records Assistant – CDC/KEMRI : Jan 2004- Nov 2005

Responsibilities

Acknowledging, handle and distribute both incoming and outgoing mail and parcels accordingly.

In charge of petty cash funds, prepare petty cash vouchers and request for replenishment.

Assisting staff with photocopying, binding and sending fax messages, when requested

Taking minutes in all the meetings and distributing to all staff.

Filing and keeping all budget expenditure and bank transactions.

Overseeing and facilitate hotel, transport logistics, visa requirements, and other travel needs for both local and international staff and visitors.

Following up with procurement and stores on pending items and deliveries.

Organizing for training venues and workshops

Receiving and recording all data from the field and maintaining efficient filing systems both electronically and hard copy for the records.

Checking for discrepancies in data forms and take back to the field for clarifications

Storing all files after scanning from data in lockable cabinets for privacy

Volunteer – Our Lady of Perpetual support for people livi

ng with HIV AIDs :Nov 2003

Responsibilities:

Keeping records of the children and filing

Doing follow up of sponsored to know their where about that is if they are going to school, their shelter and feeding program

Maintaining communication between sponsored children and their sponsor.

Research Assistant: Family Care International, National Population of Council and Development:March 2003 – June 2003

Responsibilities

Screening and consenting potential participant

Conducting face to face interviews,

Ensuring confidentiality of participant

Collecting data.

Supervisor – Kenya National Bureau of Statistics 2009

Enumerator – Kenya National Bureau of Statistics 1999

Languages

·English (Spoken/Written/Reading) ·Kiswahili (Spoken/Written/Reading)

Referees:

Ms Eunice Achola

Finance Manager,

Kenya Medical Educational Trust KMET.

Cell:073*-******

Ms Prudence Amollo

Program Assistant

PATH- Kenya

Tel: 072*-******

Ms Lucy Olang

Team Leader,

CDC/KEMRI.

Cell:073*******

Contact this candidate