SONYA FLEMING

**** * ****** *****

Charleston, West Virginia 25306

304-***-**** (cell)

ac8drn@r.postjobfree.com

RESUME

PROFESSIONAL EXPERIENCE

Administrative Services Support/Document Control October 2018 to January 2019

Kelly Services/Dow Chemical

South Charleston, West Virginia

Assisted in updating the document control system, consisting of scanning large plans and drawings into the specified electronic format; proofed the drawings once they were scanned (for duplicates, pertinent information, re-scanning necessity and/or pulling the microfilm card version); entered all pertinent information from the scanned drawings into the appropriate library/location in the Adept database; and updated drawing completions in Excel spreadsheets.

Administrative Assistant – Legal July 2017 to August 2018

Persinger & Persinger, L.C.

Charleston, West Virginia

Provided assistance with all office practices, including scheduling, meeting preparation, travel arrangements, case preparation and court filings; typed/transcribed and reviewed legal documents, meeting notes and correspondence; maintained and updated central filing system database; maintained client database which included all billing records, contact information and affiliated counsel and expert contacts; managed the law library by ensuring all publications were updated appropriately and discontinued/removed versions were archived; utilized NitroPro PDF system to manipulate file and/or print size of property maps, aerial photographs, etc.; scanned/filed all correspondence and documents in appropriate attorney and/or case files; scheduled and confirmed court dates and meetings; assisted with supply ordering; performed receptionist duties and served as backup support for office manager; assisted in opening, organizing and closing case files; maintained attorneys’ office and personal calendars; completed all necessary registration forms, etc., for conferences and training seminars required for CLE credit.

Administrative Secretary August 2013 to April 2017

West Virginia DHHR/Bureau for Medical Services

Charleston, West Virginia

Provided assistance with meeting preparation, scheduling of conference room(s) and note-taking; typed/transcribed and reviewed correspondence and meeting notes for signature for all levels of management; verified and entered employees’ time and leave from monthly timesheets; worked closely with Human Resources scheduling employment interviews and participated in the interviewing process of selected candidates; assisted with tracking of personnel training (CLEs, etc.); and participated and represented organization at various job fairs; made travel arrangements and processed travel reimbursement requests; maintained filing system daily.

Secretary II - Legal May 2011 to May 2012

(also from June 2000 to October 2002)

West Virginia Department of Environmental Protection/Office of Legal Services

Charleston, West Virginia

Assisted attorneys with case preparation, case lists, calendars, and court filings; scanned/filed all correspondence in appropriate attorney and case files; scheduled and confirmed court dates and meetings and reserved conference rooms; prepared travel authorizations (both in state and out of state) and made subsequent travel arrangements; calculated and submitted travel reimbursement requests for payment; typed confidential legal documents and various correspondence; assisted with supply ordering and inventory control.

Administrative Assistant, Senior October 2010 to May 2011

West Virginia Higher Education Policy Commission

Charleston, West Virginia

Managed central database containing all approval status information for Veterans’ programs at higher education facilities; composed and/or reviewed correspondence, forms and reports for Administrator’s signature; performed all administrative support duties, including telephone coverage, routing of calls and mail processing; arranged meetings, conferences, etc.

Receptionist/Secretary August 2009 to October 2010

Carey, Scott, Douglas & Kessler, PLLC

Charleston, West Virginia

Performed receptionist duties and served as backup support for legal secretary; assisted in opening, organizing and closing case files; assisted with accounts payable; transcribed various correspondence and meeting notes; verified and entered time for attorneys to complete billing process; assisted with office purchasing, supply ordering and inventory control; scanned correspondence to appropriate attorneys and maintained filing system (both electronic and hard copy).

Secretary II October 2002 to April 2009

West Virginia Department of Transportation/Traffic Engineering Division

Charleston, West Virginia

Assisted in development, execution and management of updated application, licensing and permitting processes for all salvage yards and all outdoor advertising signs located in West Virginia and associated database; assisted in preparation of various correspondence and documents for management signatures; prepared and submitted daily deposits; updated and maintained all files for Outdoor Advertising and Salvage Yard licenses and permits (both electronically and hard copy); verified time and leave for outlying district personnel for reporting purposes; tracked annual fleet vehicle maintenance and inspection requirements along with scheduling and following up on other repairs, etc., as needed; scheduled and prepared for meetings and/or conferences with outlying district personnel; completed travel authorizations and arrangements (both in state and out of state) and processed and submitted subsequent reimbursement requests for payment; assisted in development and execution of license and permit application process, brochures and legislative rules.

Transcriptionist/Billing Specialist September 1992 to October 2002

Charleston Psychiatric Group

Charleston, West Virginia

Transcribed confidential psychiatric, forensic and medical reports (court-ordered, attorney-requested, disability-related, etc.); posted charges and payments to patient accounts and completed insurance billing process; typed, reviewed and mailed various correspondence and medical records; prepared daily office deposits; compiled data for daily, weekly and monthly cash/collection reports; processed and routed incoming mail and prepared outgoing office mail; ordered office supplies; served as front office and receptionist back-up.

In addition, I possess:

*Intermediate to expert level skills in all Microsoft Office applications

*Excellent written and verbal communication skills

*Outstanding organizational skills and attention to detail

*Ability and willingness to learn and adapt to new challenges

*Notary Public Commission

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