Administrative Assistant Executive
Resume:
KIM R. VAUGHN
Pontiac, MI. ****2
*********@*****.***
COMPUTER SKILLS BUSINESS/CLERICAL SKILLS INTERNET SKILLS
* Microsoft Office Suite * Typing, 60 wpm * Windows Explorer
* QuickBooks (Online & Desktop) * Ten Key * Firefox
* Google Calendar/Drive * Notary Public * Google Chrome
* Ultra time * Payroll * Microsoft 365
* TMA/E-Maitenance * Process Work Orders * Social Media
* EZ BIS * Machine Transcription
* SAP * Speedwriting
* Nexus * Proofreading
* Lotus Notes * Broadcast Faxing
* Raiser’s Edge
* Adobe
* MD Cares
WORK HISTORY
10/17—01/18 OFFICE ASSISTANT – Oakland University – Facilities Management, Rochester, MI Processed online, phone-in, and radio work orders for college campus. Processed work order estimates for special projects. Processed payroll for skilled trade workers. Maintained weekly overtime equalization and stand-by schedules and reports. Managed comp time schedules. Processed uniform orders and reimbursements. 03/16—10/17 OFFICE MANAGER - Alliance of Coalitions for Healthy Communities, Auburn Hills, MI Bookkeeping: Use established financial procedures for bookkeeping. Process accounts payable and receivable. Submit monthly billings to funding sources. Keep records of revenue and expenditure transactions using QuickBooks Online & Desktop. Generate financial reports. Maintain confidential files. Prepare reports. Monitor and assist with completing required state & federal forms and reports.
Executive Assistant: Communicate with community members and other agency staff with a customer service orientation. Represent ACHC positively and professionally. Research & negotiate contracts for potential vendors. Answer agency phone and responds to community inquiries. Plan, set up, and attend meetings including taking minutes as requested by Executive Director. Assist with planning and execution of special events. File paperwork and order & stock supplies. Maintain grant reporting data base and Excel files. Manage ongoing administrative task list for agency. Communicate with Oakland Community Health Network, community & local business members, and various agencies. Answer hotline regarding substance abuse to direct community to appropriate programs and departments. Compose letters. Schedule Meetings. 02/15—08/15 PATIENT ASSISTANCE PROGRAM COORDINATOR – River Parishes Behavioral Treatment Center, LaPlace, LA Coordinated a Patient Assistance Program (PAP) for the Behavioral Health Center, to support the enrollment of clients who were eligible to participate in the PAP on a timely basis and to provide case management and administrative support clinical staff. Continue to develop and oversee a consistent Center-wide process for the PAP program. Assist clients with completing PAP applications and renewals. Submit applications for pharmaceutical companies and document information appropriately in database. Maintain and utilize the PAP database to track the status of applications, and to monitor necessary renewals. Provide support on the PAP database to other PAP coordinators and other applicable staff. Work with treatment providers to identify, contact and enroll clients who qualify for PAP-s. Collect, organize, and keep up-to-date all PAP procedures, resource materials and forms/applications for each manufacturer of medications that has a PAP. 09/14—02/15 CONSTRUCTION ADMINISTRATIVE ASSISTANT – The Olympic Group, LLC, Metairie, LA Assisted with helping executives roll out workplace initiatives, as well as administrate daily affairs. Common job requirements including sorting mail, answering phones, taking messages and following up with customers. Administrative assistants also organized meetings, arrange travel, manage records and monitor expenses. Traditional office duties, such as filing, copying, scanning, ordering supplies and overseeing supply reordering are also performed. Establish effective coordination and communication between the office and the on-site activities. Assist the project manager in managing the construction site activities as per the set plans and budgetary restrictions. Report to the project manager immediately, in case of non- compliance with contractual terms. Process weekly payroll for 1099 employees. 12/13—03/14 ADMINISTRATIVE COORDINATOR – Alliance of Coalitions for Healthy Communities, Pontiac, MI Process accounts payable and receivable, Submit monthly billings to funding sources, Plan, set up for, and attend meetings local, state, and federal. Communicate with Oakland County, community members and other agency staff. Answer hotline regarding substance abuse, direct community to proper programs and departments. 02/08—09/13 EXECUTIVE ASSISTANT/OFFICE MANAGER – Falcon Safety Products, Inc., Branchburg, NJ Administrative support to President and facilitate managing of office. Managed cleaning and equipment contracts. Maintained all office equipment including ordering all supplies. Coordinate executive employee events. Arranged and held meetings with current and potential clients. Managed confidential documents and correspondence. Gatekeeper for incoming calls and unsolicited guests. Negotiated contracts for office equipment, vending, and office cleaning. Managed outlook calendar. Set up web meetings and conference calls. General clerical duties.
02/07—09/07 MAINTENANCE DATA ASSISTANT – Contractor/DuPont, Laplace, LA Tracked maintenance request for Power Department. Transferred data from Nexus to SAP simultaneously. Researched and submitted month-end status reports using Lotus notes. 08/06—01/07 WORKERS COMPENSATION CASE MANAGER – Medical Rehab, Metairie, LA Managed worker’s compensation chiropractic patients’ cases. Formatted narrative reports, monthly updates, release letters, & medical procedural requests. Telephone mediations, interaction with patients’ attorneys, requesting diagnostic procedures. 02/05—11/05 FINANCIAL DEVELOPMENT ASSISTANT - American Red Cross, New Orleans, LA Maintained constituent database. Data-entry, process contributions, daily reports, incoming/outgoing mail distribution. Performed calendar management using MS Outlook. Organized and co-organized luncheons, dinners, and special events. 08/04—02/05 ADMINISTRATIVE ASSISTANT- Praxair/Home Care Supply, Harahan, LA Administrative support for Branch Manager. Managed reception area. Formatted MS Word & Excel documents, answered multi-line phones, customer service, incoming/out going mail distribution, general clerical duties. 11/99—11/00 EXECUTIVE ADMINISTRATIVE ASSISTANT - Modesto Commerce Bank, Modesto, CA Administrative support for bank President/CEO & Executive Staff. Formatted & created MS Word, PowerPoint, and Excel documents consisting of various correspondences. Formatted & distributed press releases & quarterly newsletter. Broadcast faxing. Utilized Jack Henry Banking System. Maintain MS Outlook Calendar. Organize seminars, special events, and business meetings. Recorded for varies meetings. Processed daily & weekly reports. Provided assistance to affluent & standard client base. General administrative duties.
09/94—02/99 SECRETARY/REMEDIATION AIDE/LUNCH MONITOR - Albert Cammon Middle School, St. Rose, LA Managed reception area in main office, performed clerical duties, tutored students in basic Math/Language Arts skills in preparation of annual standardized tests, developed & organized classroom curriculum, monitored students during lunch break, inputted student discipline records, updated student biographical information. EDUCATION
2014-2015 Delgado Community College – Business and Management, New Orleans, LA 2005-2007 Delgado Community College – Computer Information Technology, New Orleans, LA 2003-2004 Louisiana Technical College (LTC) – Computer Electronics Technology, Metairie, LA 2000-2000 Notary Public Educational Training Program – National Notary Association, Modesto, CA 2000-2000 Microsoft Excel Seminar – Fred Pryor Seminars, Modesto, CA 1991-1992 Administrative Assistant Course - Mission Valley ROP, Fremont, CA MILITARY EXPERIENCE
1985-1987 UNITED STATES ARMY – SPECIALIST 4/E-4 – 71L ADMINISTRATIVE SPECIALIST & F5 POSTAL WORKER 08/85—02/87 POSTAL WORKER - McGraw Kaserne, Munich, Germany – 226th Postal Company - Military Postal Service Agency An extension of the U.S. Postal Service, the Military Postal Service Agency (MPSA) workers provides Department of Defense personnel, their family members and other authorized users with mail services around the world. Organization and techniques for processing, transporting, and delivering mail have changed over the centuries. One constant remains— military mail is high priority because it provides members of the armed forces with a vital link to their communities. 02/87—11/87 ADMINISTRATIVE SPECILIST – Navy Yard, Washington, D.C. – Fort Meyer, VA The administrative specialist performs administrative, clerical, and typing duties. Types military & nonmilitary correspondence in draft and final copy. Employs basic principles of English composition and grammar in preparing correspondence. Proofreads typed documents against source documents. Assembles final product for review, authentication, or other disposition. Prepares registered or certified mail for dispatch. Opens, sorts, routes, and delivers incoming correspondence and messages. Prepares suspense control documents and maintain suspense files. Signs receipt for, and picks up registered & certified mail. Dates & dispatches outgoing correspondence & messages. Receives publication establishes & maintains publications library. Requisitions & stocks blank forms.
Contact this candidate