Administrative Assistant Legal Secretary

CAROLYN KAMARRA

**** ******** ***** ***: 336-***-****

High Point, NC 27265 e-mail: ************@*****.***

CAREER OVERVIEW

Multi-faceted, efficient & reliable administrative professional with 25+ years of experience supporting high level partners and executives. Proficient in all of the standard office desktop software, CRM applications and design programs. Diversified skill sets covering administrative support, client relations, writing, project management. Excellent inter-personal, phone and digital communication skills.

PROFESSIONAL EXPERIENCE

April 2017 to December 2018

Schell Bray PLLC

Greensboro, North Carolina

Legal Secretary – Commercial Real Estate

Legal Secretary to a Partner and an Associate in the field of Commercial Real Estate Sales/Purchase; Commercial Leases; Mergers & Acquisitions; draft closing documents for various transactions; record Deeds and other documents manually and electronically; ensured confidentiality of client documents and communications, and also maintained secrecy of certain proprietary information held by clients and attorneys; encouraged team effort in the workplace.

November 2013 To March 2017

Kilpatrick Townsend LLP

Winston-Salem, North Carolina

Legal Secretary – Litigation Dept.

Workflow Coordinator for Litigation and CFRE Dept.

Legal Secretary to several partners involved in litigation, mediation and defense; maintained detailed administrative and procedural processes to improve accuracy and efficiency; verified and logged in deadlines for responding to daily inquiries; coordinated meetings with clients and attorneys and served as main liaison between attorneys and management; oversaw and maintained calendar of court defined dates/deadlines; management of client retainers; organized extensive domestic travel to ensure witnesses could be present at trial; entered and reviewed all time entries and prepared draft bills for finalizing by the billing department; coordinated the needs of both the Litigation Department and CFRE Department to ensure full administrative coverage on a daily basis; supervised up to 20 secretaries and staff. I was laid off following restructuring of the Winston-Salem office by the Head Office in Atlanta.

July 2005 to October 2013

Cooley LLP

Reston Virginia

Legal Secretary – Corporate Dept. and Compensation and Benefits Dept.

Legal Secretary to partner specializing in the field of Executive Compensation and Benefits, and to Merger and Acquisition/stockholder Attorney specialist, litigation associate and Technology transactional associate; Maintained detailed administrative and procedural processes to improve accuracy and efficiency; Coordinated meetings with other departments and clients and served as main liaison between Associates, Partners and management; prepared closing binders and transaction books for each deal I worked on; compiled spreadsheets regarding Code Sections 280G and 409A aspects of Executives’ compensation packages; provided support for Partners and Associates in managing case load and work flow; coordinated complicated international and domestic travel arrangements; maintained complete and accurate records on all client/case contacts; ensured confidentiality of client documents and communications, and also maintained secrecy of certain proprietary information held by clients and attorneys; encouraged team effort in the workplace.

SKILL HIGHLIGHTS

Schedule management

Travel Administration

Problem Resolution

Deadline Oriented

Self-starter

Deltaview

Microsoft Office Suite

Spreadsheet development

Staff motivation

Avid Blogger

DeskSite

DTE

Excel

Comparerite

Word 2010

Wordperfect/Correll

Powerpoint

Elite

Juris/Juris Suite

CORE ACCOMPLISHMENTS

Calendaring

Planned all meetings and travel for Partner and Associates

Process Improvement

Implementation of new system which resulted in more efficient federal compliance filings

Research

Investigated any necessary information for proper billing for legal services, such as proper billing codes.

Investigated and analyzed client complaints to identify and resolve issues

Multitasking

Demonstrated proficiencies in telephone, e-mail, fax and front-desk reception within high-volume environment.

Administration

Answered multiple phone lines, transferred calls to corresponding departments, filed client records and billed accordingly.

Performed administration tasks such as filing, developing spreadsheets, created and prepared legal documents for filing with various courts and government agencies, faxing reports, photocopying collateral and scanning documents for inter-departmental and external use.

Customer Service

Handled customers/clients effectively by identifying needs, quickly gaining trust, approaching complex situations and resolving problems to maximize efficiency.

Reporting

Maintained status reports to provide management with updated information for client projects.

Training

Successfully trained new staff in all office systems and databases, policies and procedures while focusing on minimizing errors and generating superior results.

Relevant Experience

PAST RELEVANT EXPERIENCE

1978 until 1982.

Christopher Wray’s Lighting Emporium, Chayne Walk, Chelsea, England

Worked as Design/Sales Associate; visited homes to advise on lighting design and installation.

Owner

1985 until 1993

Ran my own Company, Rushbrooke Consultants, employed 10 people. I was responsible for liaison with architects, designers, and planners, all personnel matters, benefits, hiring and terminations, budgets and liaison with outside contractors.

EDUCATION

West Suffolk College

Bury St. Edmunds, United Kingdom

Royal Society of Arts

Executive Secretarial Studies – Bachelor of Arts Program.

Focus on office administration, procedures and practice. Coursework in Human Resource Management and Business Administration. Office Administration coursework.

Contact this candidate