Bedford, TX 76021
UT Southwestern Medical Center
Sr. Administrative Assistant II
Maintains Center Director’s calendar, including scheduling meetings, arranging rooms, and ordering refreshments
Provide counsel on administrative matters or decisions affecting interdepartmental relationships by supplying information from variety of sources.
Proactive in taking action to achieve goals beyond what is required.
Examine correspondence, determines work priority, engage in obtaining and dispersing information as appropriate.
Prepare and submit check requests for reimbursement to the VP for subscriptions, professional fees/dues, lunch meetings.
Make travel arrangements/submit travel vouchers and prepares travel expense reports for the department.
Performs other duties as assigned.
Effective at working within new work structures, processes, requirements, or cultures.
Clerical support for the entire team of Post Docs of 100 employees.
6/17 to 9/17
Qeo Insurance (Hired via Nexus Staffing)
Administrative Assistant/ Receptionist
Receive and transfer incoming phone calls using a multi-line phone.
Established effective relationships with customers and internal partners.
Collaboration with others to promote openness and trust.
Assist with data entry and filing.
Greet visitors and guests.
Schedule conference rooms.
Order supplies or food for meetings.
Additional projects as requested.
Executive WorkSpace Management (hired via Burnett’s Staffing)
Administrative Assistant/HR Coordinator/Paralegal
Assist CLO in setting up a new company.
Draft letters for attorney to Secretary of State and Attorney General’s office.
Insurance enrollment workman's comp unemployment benefits and payroll.
Create and maintain employee spreadsheets for insurance enrollment and Workers Compensation.
Maintain employee files.
Collaborate with Management team on implementing accountability standards for employees.
Transcribe correspondence for the Vice President, including letters, and memos.
Effective when experiencing major changes in work responsibilities and environment.
Jeanette Geisbert Page 2 of 3
Professional Experience (continued)
11/2016 – 01/2017
Group One Services (hired via Sierra Consultants).
Education Verification Specialist
Verify education for applicants using company software.
Manage work queue.
Find resources through research to resolve issues.
Document information using data entry.
08/2016 – 10/2016
Pegasus Logistics (hired via Express Employment).
Handle incoming calls from customers/vendors in a timely, professional courteous manner.
Sense of urgency for customer needs and the ability to multi task.
Build relationships with vendors for feedback and improvement opportunities.
Take prompt action to accomplish objectives
Find resources to resolve issues.
Understanding of all service levels and their importance.
Enter pick-ups/waybills and all milestones from start to finish.
Assist with routing and costing, handle problem invoices.
Cross training and continuous skill development.
County of Erie, Juvenile Probation – Erie, PA
Provide clerical and administrative support, including preparing and filing documents with the Court.
Draft and proofread Court summaries, including reviewing correspondence to adjudicators.
Enter data into a case management system in order update case outcomes.
Communicate over the telephone, including to schedule and record training for probation officers.
Process bills and restitution documents for the Erie Earn-It Program.
Record the minutes of the monthly Earn-It board meeting.
Coordinate the Volunteers in Probation Program (VIP).
Erie Insurance (hired via Volt Technical Services) – Erie, PA
Executive Administrative Assistant
Manage and maintain the calendar for the Senior Vice President of Finance.
Respond to incoming telephone calls on behalf of the Finance Department.
Make travel arrangements, including airline flights and hotel and car rental reservations, and prepared travel documents.
Complete reimbursement vouchers in an accurately, timely and efficient manner.
Showcase strong writing skills while drafting replies to general inquiries.
Consistently plan, coordinate, assign, and reviewed work of lower level support staff engaged in performance of moderately difficult and complex clerical work tasks, including responsibility for hiring, discharging, demoting, and recommending salary increases.
Provide administrative and secretarial support to department of 200 employees.
Jeanette Geisbert Page 3 of 3
Professional Experience (continued)
Nicholas, Perot, Smith, Koehler & Wall – Erie, PA
Provide a variety of clerical and general administrative support.
Maintain the calendar of 4 attorneys.
Prepare correspondence for legal documents, including settlement demands and complaints.
Scheduled hearings, depositions and conferences with attorneys and clients.
Process weekly accounts payable checks and posted to the General Ledger. Proposed Court orders for approval of the attorney.
Penn State University
Degree: Bachelor of Science (BS)
Specialization: Human Resources and Employment Law
Tri-State Business Institute
Degree: Associate of Science (AS)
Specialization: Paralegal Studies
Frederick Community College
Degree: Associate of Arts (AA)
Specialization: Business Administration
Associate’s Degree, Paralegal Studies, Microsoft Office Specialist; Office, Outlook, Excel, Word, Kronos, PeopleSoft, Mutagenetix, Concur, Refworks