Office Manager

Tamara L. Keegan

*** ******** **** *****, ***********, NH 03878 – (H) 603-***-**** (C) 781-***-**** (E) *******@*******.***

Profile Statement: A well-qualified legal secretary with over sixteen years of mature experience in a private law firm with three independent attorneys. Proven track record in completing assignments independently, meeting deadlines efficiently, and producing high quality work. Strong administrative and legal practice skills and knowledge. A hard working self-starter committed to superior client and attorney service.

Personal Skills

·Articulate

·Polite and helpful

·Highly proficient with Microsoft Office Suite, QuickBooks, Quicken, Excel, Social Media, Internet

·Exceptionally well organized

·Ability to handle confidential and sensitive information with appropriate discretion

·Independent, self-starter

Work Experience

PARALEGAL/LEGAL SECRETARY/OFFICE MANAGER LAW OFFICES OF: CHAPMAN & CHAPMAN, P.C.

04/2000 – 12/2016

·Managing the secretarial and office duties in a busy attorney’s office of independent attorneys. Sole handling of the day-to-day administrative duties including the coordination and implementation of office procedures, bookkeeping, supply ordering, machine upkeep. Keeping client databases up to date, as well as tracking processes to ensure efficiency and compliance with District, Superior and Federal court filing rules. Successfully brought down operating costs for my employer by taking on more roles as needed, saving my employer thousands of dollars in accounting fees and the need for additional employees.

Duties:

·Provide high level secretarial and administrative support to upwards of four attorneys operating differently

·Bookkeeping for three individual accounts, including client trust accounts via QuickBooks.

·Draft and manage correspondence

·Process range of standard legal documents including motions, memorandums, affidavits, sentencing recommendations, appeals and subpoenas

·Schedule legal meetings and appointments

·Maintain schedules and calendars

·Prepare legal forms including accident reports, applications, discovery motions, subpoenas, court orders and courtroom requests

·Maintain files in accordance with state and federal documentation laws

·Collect records

·File motions

·Follow up on court cases

·Maintain law libraries

·Interact extensively with clients from point of referral

·Handled incoming/out-going mail

·Tracked and reimbursed attorneys’ expenses

·Invoicing and collection of client fees and expenses

·Created a central database and network and maintained both

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