Administrative Assistant Manager

LILIA C. YLAR

Al Nabba Street, Rolla Sharjah, UAE

Mobile # +971**-*******

Email: **********@*****.***

ADMINISTRATIVE PROFESSIONAL

Energetic, accomplished professional with more than 20 years of office and accounting experience. Reputation for effective team management, quality office administration and strong organizational techniques. Detail-oriented with excellent written/oral communication skills to established strong relationship and succeed with in fast-paced environments. Possess outstanding analytical capabilities and demonstrated talent to provide comprehensive support. Solid multi-tasking and time management skills.

18 years- Home Country (Philippines)

3 years – United Arab of Emirates (UAE)

PROFESSIONAL EXPERIENCES

DOCUMENT CONTROLLER cum Secretary

Developer Building Contracting LLC.

Hamriya Freezone, Sharjah UAE

March 23, 2016 to PRESENT

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Typing of site documents, and follow-up of all the site needs.

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable

Maintain updated records of all approved documents and drawings and their distribution clearly

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Maintain the files and control logs as required by the project.

Preparation of Quotation for all the clients, consultant and subcontractors. Secretary Manager/Receptionist

Al Handasiah Consult. Arch. Civilion

Mubarak Center, Al Nabba St, Sharjah UAE

April 22, 2014 to January 2016

Serve visitors by greeting, welcoming, directing and announcing them Appropriately

Answer, screen and forward any incoming phone calls while providing basic information when needed

Receive and sort daily mail/deliveries/couriers

Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)

Update appointment calendars and schedule meetings/appointments

Perform other clerical duties such as filing, photocopying, collating, Faxing, Photocopying and Scanning and responsible for office supplies.

Maintain documentation for projects under taken by Contracting Company making in use the project numbering system for easy traceability and proper filing (soft and hard copy)

Coordinate with Engineers with maintaining quality documentation, Tender and Drawings.

Responsible in handling incoming and outgoing emails.

Maintain and ensure proper filing system.

Organized sorts, files and ensure confidential information and documents are handled with complete discretion and retrieve correspondence, records and other documents as requested.

Answers/transfer telephone calls and relay messages to concerned personnel.

SECRETARY

Life Company General Trading –FZC

Ajman Freezone Authority, Sheikh Bin Zayed Road,

Al Rashidiya 3, Ajman, UAE

January 12, 2014 to March 17, 2014

Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.

Responsible for sending company profile and quotations to the clients.

Consolidate target clients information brought by the Sales Marketing group.

Responsible for preparing company related letters.

Complete requests by greeting customers, in person or on the telephone; answering or referring inquiries.

Gathering related information through internet searching and prepares reports by collecting information.

Contributes to team effort by accomplishing related results as needed. Administrative Assistant III

Department of Social Welfare and Development

National Capital Region – Convergence Strategy

April 26, 2007 to March 31, 2013

Records and oversees all incoming and outgoing communication

Types confidential correspondence, reports and other documents

Maintains and updates official files

Keeps all schedules and reminders of the Supervisor

Answers and makes telephone calls

Operates fax machines and transmits messages to LGUs, NGOs and other memos

Interviews and screens persons seeking assistance from the Supervisor

Render additional services as authorized in the exigency of the service which shall be compensated accordingly

Perform other tasks as may be specified by the Immediate Supervisor

SWI Administration at Marikina, Mandaluyong, Manila and Pasig areas. Others (if any)

To consolidate survey forms Sitio Damayan

Encode and consolidate SWI Administration Manila and Pasig

Attend meetings as may be required by the immediate supervisor

Profiling of SWAD Team Members – Pasig & Manila Set 1 ACCOUNTING ASSISTANT

Phil-World Shipping Services Corp.

# 982 Milandre Centre, Quezon Avenue, Quezon City

August 22, 2006 to January 31, 2007

Replenishment of Petty Cash/Contingency Fund/Revolving Fund POEA and Others

Make checks for Billing Payments

Travel Allowance issuance to signing on crews

Posts all the supplies issued and the remaining supplies to get the balance of the month.

Lists all office supplies purchased within the month with their corresponding amount.

Summarize daily appointments slips.

Performed other functions as maybe required.

GENERAL CLERK – Finance – Cash Department

July 07, 1997 – August 21, 2006

Department of Social Welfare and Development

National Capital Region

Encoding Monthly Reports of Checks Issued of the following:

Current Account

Unicef Fund

SEA – Trust Fund

Fund 170

Fund 102

Fund 184 (101)

Fund 151 (Donation)

Centrally Managed

Direct Released

* Preparation of Listing/Payroll for the Salary of MOA Workers

* Filing of MOA Payroll

* Indexing of monthly salary of MOA Workers.

* Indexing of Report of Checks Issued and Cancelled

* Indexing of all payments of creditors

* Perform other related tasks

POSTING CLERK

Welfare Employee Multi-Purpose Cooperative Inc. (WEMPC) Department of Social Welfare and Development

National Capital Region

November 07, 1994 – August 10, 1996

* To post monthly deduction for WEMPC members

* Filing forms of Regular Loans, Petty Cash and withdrawal of Savings

* Checking of Files to individual ledger

* Make and Official Receipt

* Posting the Official Receipt to individual ledger

* In charge to deposit and withdraw from bank

* Receiving telephone calls from clients

* To assist the old/new members of Cooperative

* Preparing accounting records to individual ledgers

* In charge in preparing the checks

* Preparing cash vouchers and disbursement vouchers. Training / Seminars Attended:

Internal Auditor Training in Accordance with ISO 19011:2011

(Guidelines for Auditing Management System) for Auditing ISO 9001:2008 QMS conducted by Chiltern TMC

Certificate # 9K_1_109_9

April 1, 2017 – British International School - Ajman, UAE Program Implementation Review of the Poverty Reduction Programs Unit for CY 2012 cum City Action Teams Planning Workshop for 2013

November 27-29, 2012

Action Planning Workshop for Year 2012 Cum Team Building for Convergence – NCR

December 8-9, 2011

Orientation on Cash Management and Control System

October 21, 2010

Operate a Spread Sheet Application Leading to PC Operation NC II-TESDA -April 16, 2008

Operate a Presentation Leading to PC Operation NC II-TESDA April 16, 2008

Team Building Workshop

August 9 -11, 2006

ICT Point Persons on Computer Software Application August 25 - 27, 2004

5’s In Records Management

February 27, 2004

“New Emerging Software / Local Area Network ( LAN )” Theme: “ Improving Knowledge on Software Application and Computer Networking” February 15, 2003

Orientation of New Government Accounting System

February 13, 2003

Re-Orientation and Skills Enhancement for DSWD-NCR Clerk and Secretaries January 23, 2001

Software Background:

Microsoft Windows, Lenux (Basic only)

Microsoft Office Word, Excel, Powerpoint

Printshop

Typing (Manual and Electric)

Filing, scanning, Operate Photo Machine

Educational Background:

Vocational Information Technology January – April 2003 Manpower and Youth Development

Training Center – TESDA

Mandaluyong

College BS – Accounting – 2nd Year College 1999

Arellano University

Two Years Junior Secretarial 1994

Christ the King College

Calbayog City, Samar

PERSONAL DATA:

Date of Birth : December 28, 1975

Birth Place : Calbayog City, Samar

Nationality : Filipino

Sex : Female

Civil Status : Single

Religion : Roman Catholic

Father : Mr. Alejandro M. Ylar

Mother : Mrs. Elena C. Ylar

Province : Calbayog City, Samar

Passport No. : P4712881A

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