Executive Assistant Administrative
Resume:
Dayna Rocco
Staten Island, NY *0309
**********@*****.***
Senior Executive Assistant – to Chief Operating Officer and Chief Financial Officer Getty Images
**** ** present
• Prepare extensive travel both domestic and international
• Act as gate keeper. Screen calls take detailed messages and handle most issues/requests.
• Manage calendar and travel for COO and CFO
• Prepare and process expense accounts
• Travel with Executives when required
• Assist with annual industry conferences, attend events to ensure senior team have administrative support.
Senior Executive Assistant – to Global Head of Consumer Investment Banking Citi Group
2014 to 2016
• Prepared extensive travel both domestic and international
• Manage calendar and travel for Global Head, one Managing Directors and two Directors
• Prepare itineraries and travel logistics for both domestic and international travel
• Maintain weekly travel schedule for employees
• Prepare and process invoices and expense accounts
• Maintaining files, contact lists, distribution lists as well as other administrative functions as requested (filing, ordering supplies, attendance etc) Executive Assistant to CEO
mark edward partners
2012 to 2014
• Provided personal and administrative support to the president/owner insurance brokerage firm; managed daily routine of the executive office including but not limited to phones, filing, faxes, correspondence, mail, petty cash, errands
• Researched intensive position encompassing both personal and business items (i.e., online research of, companies within websites archives database)
• Worked with President’s wife in many aspects including but not limited to personal appointments, party planning, personalized stationary for homes and offices, floral arrangements for office and homes, travel, vacations, inventory, storage; holiday card mailing, purchase of gifts
• Organized personal events such as parties and dinners attended by high net worth individuals in Palm Beach, Florida and New York City.
• Acted as gate keeper. Screen calls, take detailed messages and handle most issues/ requests
• Printed daily calendar for Executive and reviewed his emails
• Maintained weekly travel schedule for employees
• Prepared and processed invoices and expense accounts
• Managed domestic staff at Palm Beach home and Nantucket home
• Handled all ticket allocation to special events (sporting events; concerts) Senior Assistant to President & CEO/Vice Chairman
AIG
2004 to 2012
• Provided high level executive administrative support to the Vice Chairman
• Acted as gate keeper to Vice Chairman. Screened calls and handled most issues/requests
• Extremely heavy calendar management. Coordinate meetings, conference calls and video meetings both domestic and internationally
• Reviewed weekly calendar for Vice Chairman, prepared him for each meeting, ensuring that all materials are provided to him prior to each meeting
• Printing daily calendar for Vice Chairman and reviewing his emails
• Heavy interaction with Senior Executives & Assistants within Chartis and AIG as well as external clients and brokers.
• Maintained weekly travel schedule for the Vice Chairman direct reports
• Worked directly with the Executive Travel department to arrange flights, hotels etc for business travel
• Assisted with marketing department with annual industry conferences, attend events to ensure Vice Chairman and senior team have administrative support.
• Drafted correspondence and agenda for Vice Chairman’s review
• Highly focused and results-oriented in supporting complex deadline-driven operations; able to identify and resolve issues in initial stages
• Marketing: Collaborated with marketing group to develop accurate course descriptions for print and web based initiatives prior to Vice Chairman’s final review and approval
• Prepared and processed invoices and expense accounts for Vice Chairman
• Maintained files, contact lists, distribution lists as well as other administrative functions as requested
(filing, ordering supplies, attendance etc)
• Maintained personal medical records and medical insurance information for president and his family members
Executive Assistant to President
National Union Company of AIG
2003 to 2004
• Provided high level executive administrative support
• Established and maintained relationships with vendors; processed invoices and payments
• Maintained personnel records for Human Resources Department; processed payroll
• Prepared and processed monthly expense report and invoices
• Coordinated monthly management committee meetings and special events Executive Assistant to President, Sales and Marketing Division of AIG 2000 to 2003
• Provided administrative support to the President including maintaining calendars, appointments, conference calls, and expense reports
• Established and maintained relationships with vendors; processed invoices and payments
• Maintained personnel records for Human Resources Department; processed payroll
• Prepared and processed monthly expense report and invoices
• Coordinated monthly management committee meetings and special events Education: New York State High School Diploma, New Dorp High School, Staten Island, NY SKILLS:
• Professional attitude and demeanor
• Ability to work with a sense of urgency under pressure and handle multiple tasks and prioritize effectively
• Able to handle sensitive and confidential information with maximum discretion and know when to respond with a sense of urgency
• Excellent verbal and written communication skills
• Ability to work independently with minimum direction and manage time effectively
• Strong prioritization and organizational skills with attention to detail
• Thorough knowledge in computer software and program.
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