Administrative Assistant Executive

Christi Witt

Phone: 214-***-****

**************@*****.***

***** * ***** **. *.

Bixby, OK 74008

Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality.

Oklahoma State University – Tulsa, OK

Relevant Courses:

2007: Project Management for Executive Assistants, MS Office for professional staff, Electronic Presentations for Business Professionals, Keyboarding and Formatting, Communication Skills for Executive Assistants

Professional Development:

Microsoft Office Specialist (MOS) 2007

Key Skills:

Office Skills:

Records Management, Database Administration, Spreadsheets/Reports, Event Management,

Calendaring, Front-Desk Reception, Executive Support, Travel Coordination, Mass Mailings, Mail Merges, Document Scanning and Imaging, Large Plotting, Scanning and Imaging

Computer Skills:

MS Word, MS Excel, MS PowerPoint, MS Outlook, MS Publisher, Adobe Professional,

SAP and AS 400

Experience

John Christner Trucking – Tulsa, OK Customer Service/Administrative Assistant

2015-2016

Planning and managing logistics, transportation and customer services.

Contrinex – Dallas, TX Customer Service

2013-2015

Resolved customer complaints via phone, email, mail or social media. Assisted with placement of orders, refunds or exchanges, placed or cancelled orders via SAP system.

Y Z Contracting – Dallas, TX Personal/Administrative Assistant

2010-2013

Performed various clerical tasks for owner/operator (e.g., billing, quotes and proposals, filing and answering phones).

Midwestern Manufacturing – Tulsa, OK Sales Coordinator

2008-2009

Handled multifaceted clerical tasks as the assistant to the Senior Sales Representative and Vice President. Helped coordinate dozens of sales events (golf tournaments, sales shows, dinners, meetings). Entrusted to manage sales office in the Senior Sales’ Representative’s and Vice President of Sales absence. Provided timely, courteous and knowledgeable response to information requests. Prepared quotes, contracts, sales and purchase orders.

Wallace Engineering – Tulsa, OK Civil Administrative Assistant

2007-2008

Assistant to two Civil Principle engineers and seven Civil engineers. Maintained efficient running of all business operations for the Civil Department. Processed P.E. renewals and continuing education for all the engineers. Maintained project management database. Created expense reports and submitted to accounting. Prepared travel arrangements, prepared proposals, transmittals, Pre-bills, Professional Association /Organization renewals. Registered engineers for seminars, luncheons, meetings, golf tournaments, etc. Prepared project hard copy and electronic archives. Maintained engineer’s calendars. Created project files and notebooks. Plotted out hard and electronic copies of drawings. Downloaded project photos. Updated specs modified by engineers. Maintained Civil library.

Spectron Corporation – Tulsa, OK Executive Assistant

Temporary Position

2006-2007

Performed administrative duties for executive management. Maintained solid customer relationships

Handling questions and concerns and concerns for Software Support Specialists and Network/Technical Support Administrators. Managed and planned meetings and events. Prepared quotes, sales orders and purchase orders. Maintained office supplies and printer supplies.

Society of Exploration Geophysicists – Tulsa, OK Executive Office/Foundation Assistant

2005-2006

Provided executive-level administrative support to the executive office and foundation with a demonstrated ability to improvise, improve procedures and meet demanding deadlines. Provided documents management support in the areas of presentations, charts, spreadsheets and correspondence. Provided support for unique special projects for annual meetings. Performed file maintenance and website administration. Performed Razor’s Edge database file maintenance and mass mailings.

St. Johns Health System, Inc. – Tulsa, OK Secretary III

2002-2005

Assisted the For Profit Accounting/Accounts Payable Director and the Investments and Treasury Services Director in maintaining a professional level of work, providing confidential administrative support to facilitate and organized, professional demeanor regarding various departments activities/responsibilities. Ensured the efficient day-to-day running of all business operations for the departments. Managed work efficiently in order to properly and timely complete high volumes of work and frequent deadlines; Interfaced with administrators, outside professionals, department managers and staff accountants. Trained staff on software and hardware; Selected as a “Lawson Super-User.” Managed resources for three departments. Office supply costs were cut in half from $10,000 to 5,000 in the first fiscal year of my employment. Worked independently to determine time-saving methods and procedures for new assignments. Scheduled meetings and conference calls. Maintained calendars for both directors. Prepared agendas, minutes and Investment Committee books for quarterly board meetings.

RightStaff, LLC – Tulsa, OK Administrative Assistant/Executive Assistant

2000-2003

Worked various temporary assignments.

*References available upon request

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