Office Administration Professional

LAURIE BODZAS

OFFICE ADMINISTRATION PROFESSIONAL

*******@*****.*** 908-***-**** www.linkedin.com/in/laurie-bodzas Avenel, NJ

PROFESSIONAL SUMMARY

Office administrator utilizing 15+ years of knowledge across a broad range of administrative disciplines and various industry segments. Proven track record of incomparable administrative support to colleagues and C-level executives. Well-versed in office & facilities management, human resources, event planning, customer service, purchasing, invoicing, shipping and receiving, accounts receivable & collections.

WORK EXPERIENCE

CELGENE CORPORATION (Advent Global) Summit, NJ

Executive Administrative Assistant to Sr. VP of GDSRM Dec 2018 - Present Responsible for executive administrative C-Level support to the VP, Head of Global Drug Safety – Inflammation & Immunology, Lead Safety Epidemiologist and Director, Head of Safety Operations (C-Level) for day-to-day operations as well as individual projects as necessary

Heavy management of the three (3) executives’ complex daily calendars

oUpdate conflicted meetings daily/hourly

o“Gatekeeper” for executives' calendars

Compile each departments employee’s PTO and Personal days using a time tracking system in Excel & maintain a monthly calendar for each executive

Schedule and organize internal and external staff meetings (in global time zones) including 1:1s & team meetings

oProvide catering or make reservations for lunch & dinner when required

oManage scheduling of conference room usage

Prepare PowerPoint presentation materials when requested

Using Concur ticket flights, hotel and ground transportation for domestic & international travel for executives and their direct reports at the Executive Director level and above

oEnter travel itineraries on executives’ calendars

oPrint itineraries for multi-legged travel or international travel

Manage new hire onboarding

Update and distribute GDSRM extension/location lists for NJ site, the UK and Switzerland

oResearch through Celgene Global Directory and Outlook confirm current employees' and contractors' location and proper phone number

Process monthly expense reports for executives

Handle confidential material critical to these departments

Maintain & order office supplies and maintain supplies within budget

Open, sort and distribute mail, scan & email documents

Organize administrative systems to support department members including filing/records retention and other functions as required

INFINITI USA (Kelly Services) Somerset, NJ

Executive Assistant to Regional Vice President Aug 2017 – Dec 2018

Collaborate conference calls and video conferences with counterpart Executive Assistants; resolve meeting conflicts

Schedule extensive & complex, multi-segment domestic travel for Regional Vice President (RVP) and senior managers

oUpdate RVP’s calendar as necessary for meeting & travel changes; author travel itineraries & travel booklets

Responsible to process requests for duplicate Manufacturer’s Certificate of Origin (aka title) for all dealers on the east coast

Follow company policies for handling confidential documents, addendums and contracts

Secure and negotiate venues for external training & meetings from small to large groups including sleeping rooms & catering

Execute expense reports and reconcile credit cards for the RVP and senior managers

oFirst approver of expense reports for RVP and senior managers’ direct reports

Regulate purchasing of all office supplies within budget

Enter requests online with IT to order hardware and software, cell phones, Wi-Fi as requested

Maintain Excel spreadsheets of dealership contacts for accurate signatories, INFE employee address and birthday lists & distribute to colleagues monthly

oProduce creative monthly PowerPoint slide for employee birthdays

Code and invoice dealership’s accounts for processing of credits and debits (weekly & monthly)

Accountable for processing FedEx bi-weekly invoices for on time payment

Share onboarding responsibilities with hiring manager

Maintain inventory and disperse Marketing items to dealerships, clients and colleagues upon request

Manage shipping and receiving

Extraordinary customer service assistance with individual dealers and clients

Administer daily tasks: Answer phones, scan and email correspondence, manage files (paper and electronic), compose& answer emails daily including responding after hours and weekends, relieve front desk on a rotating weekly schedule

ROSS UNIVERSITY / DeVRY MEDICAL INTERNATIONAL North Brunswick and Iselin, NJ

Administrative Coordinator II Oct 2009 – Aug 2017

Coordinated complex (multi-segment) domestic and international travel for COO and all senior directors and compiled expense reports

Ensured supervisors’ calendars were up to date at all times

Identified WebEx based meeting conflicts within multiple time zones and coordinated with counterpart Executive Assistants to resolve conflicts based in the North America and the Caribbean

Revised, updated and distributed the PowerPoint presentations of the quarterly reports to the Board of Directors

Transcribed meeting notes and action items for distribution from Dictaphone machine or speed writing notes

Orchestrated internal and external events ranging from companywide retreats to departmental training

Charted working in-house lunches and dinner reservations as required; Co-Chairperson of Social Events Committee (2013-2017); Co-Leader yearly holiday celebrations

Substituted for Senior HR Generalist for her maternity leave (2013); “I-9 Champion” for on/off boarding of colleagues

Generated invoices for payment for next level approval involving G/L coding

Reconciled corporate credit cards for COO, directors of marketing and student finance

Produced and updated graphs in Excel for Marketing reporting purposes; updated organizational charts

Responsible for creating, activating/destroying & replacing office security badges

Developed more efficient mailroom procedures for incoming/outgoing mail

Managed inventory for office and break room supplies; supervised temp in mailroom

Liaison with landlord for office maintenance for facility related issues

Contact person for IT issues to be resolved

Conducted marketing research for internal creative services team

Performed daily administrative tasks: directing calls, scan/fax & email correspondence, file management (paper and electronic), compose & answer emails daily including responding after hours and weekends, covered for other assistants & receptionist as requested

WORK EXPERIENCE (Cont’d)

ABBOTT LABORATORIES: POINT OF CARE Princeton, NJ

Administrative Assistant II to VPs of Business Development and Finance Aug 2008 – Sept 2009

KOS PHARMACEUTICALS / ABBOTT LABORATORIES Edison, NJ

[Kos Pharmaceuticals was acquired by Abbott Laboratories in Dec 2007]

Senior Administrative Assistant to the Plant Manager Nov 2007 – Aug 2008

Administrative Assistant III to the President Sep 2004 – Nov 2007

SKILLS

Excelled verbal/written communication with ability to maintain high degree of confidentiality

Expert with Microsoft Office, WebEx, Skype, SAP Concur and Expense Wire, APA invoicing, Rapid Pay, CICS, DocuSign, Salesforce, Visio, I-9 Employment Eligibility Verification, Dictaphone transcription/speed writing, USPS, UPS and FedEx shipping and tracking, Search engine optimization

Hands on knowledge of troubleshooting mailing machines, computers, printers, and copiers

ABILITIES

Detail oriented Organized Multitasker Supervisor techniques Strategic thinking Analytical & work-related problem solving Outstanding people skills Relationship building Team player willing to assist other colleagues/departments Project, records & file management Proactive approach to tasks Self-starter with minimal to no supervision Learns new software quickly

Works well under pressure in a highly collaborative & ever-changing environment Reliable, accountable & loyal

COMMISSIONS

Notary Public through the State of New Jersey Notary Public Association for Middlesex County. Commission expires February 22, 2020 (circa 2010)

EDUCATION

Taylor Business Institute: Diploma in Secretarial Science and Business Math; Dean’s List all 4 semesters; GPA 3.4 = Advent Global contracted me with Celgene on 12/10/18 for a 6-month period to become direct hire within the duration of my contract. On 1/11/19 I was informed I would not be hired as an employee of Celgene due to the acquisition between Celgene & Bristol Meyers Squibb.

Laurie Bodzas, Avenel, NJ Office Administration Professional Page 2

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