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Office Document Control

Location:
Fereej Ibn Dirhem, Qatar
Posted:
May 01, 2019

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Resume:

Arnel Tirona Ricasata

Villa #** Matar Qadeem Old Airport Doha, Qatar

Phone: +974-********

E-mail: ac89ml@r.postjobfree.com

EDUCATION

College

Bachelor of Science in Business Administration Major in Management San Sebastian College

TRAINING

International Oil and Gas HSE Certificate

Offshore Onshore Oil & Gas HSE Training Center (IADC & IOSH Affiliate) April 11-15, 2011

Fire Prevention & Fire fighting, Basic first aid

Personal Effectiveness Program, Work Attitude and Values Enhancement Supervisory Skills

Skills

Driving skills - with Qatar Driving License

Passport Number – P7771345A

Computer literate

Ability to work under pressure

Work Experience

Lead Document Controller / Admin Support

Al Bandary - Electrowatt Company

September 20, 2015 to November 3, 2018

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Typing of site documents, and follow up of all the site needs

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable

Maintain updated records of all approved documents and drawings and their distribution clearly

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Maintain the files and control logs as required by the project.

Page 2 CV: Arnel Ricasata

Document Controller / Admin Assistant

Parsons International Limited

September 2013 to August 2015

Attended Aconex Training for workflow procedures, submittals of Documents (Reports and Drawings) via transmittal and organizing packages and deliverables.

Manage the document/drawing review process: internal and external.

Centralized control of all the files, records and logs. Registering Internal and External documents.

Maintain employee directory and related data pertaining to employee.

Send drawings and Report submittals through Aconex.

Log/control all the incoming/outgoing Documents in the Database system using Aconex.

Handling all Administration matters related to the Project Site Office. Prepares draft Correspondence.

Provides employee assistance with their annual leave request, request for company letter, post-mobilization assistance to newly joined employees, new employee site orientation, timesheet, etc.

Handling telephone, fax and other office equipment.

Perform other related functions as directed.

Ensure the maintenance of a working environment that yields productivity and furnishes essential office supplies.

Safety Officer

Mark Trading Company

Doha, Qatar

February 8, 2013- September 20, 2013

Implement, monitor and enforce all company and project safety regulations.

Ensure adequate fire and safety equipment is available at the work site.

Maki Responsible for investigating, reporting and suggesting controls for all incidents on site and to that effect forwarding on any necessary reports to appropriate authority.

making sure safety supervision is present during critical or hazardous activities.

Assist in the investigation of all accidents, injuries, illness, fire property damages and other related incidents and issues.

Implementation and monitoring of onsite training and communication programs such as toolbox talks, site safety inductions, on the job training and weekly / monthly inspections and audits.

Ensures that the company safety rules is adhere.

Conduct assessment and evaluation on a continuous basis regarding the performance of the safety staff and aids in the process of promotion.

Attend and contribute to all site related safety meetings and activities.

Conducts tool box meetings and trainings.

Logistic Coordinator

Arabian Gulf Logistic Services

Doha, Qatar

October 15, 2012- February 1, 2013

Responsible for taking incoming client specimen pick-up request calls in a professional and responsible manner

Responsible for making outgoing logistics/ pick-up calls to various couriers

Track and document logistics calls to ensure customer satisfaction

Responsible for maintaining accurate specimen logs

Responsible for specimen pick-ups and communication within and outside the department

Responsible for monitoring specimen delivery and departmental metrics

Responsible for monitoring courier expenses

Assists in vendor selection and pricing in order to optimize routes

Makes sure that quality assurance and quality checks are maintained

Other general administrative support duties as assigned Administrative / Secretary

Al Dana Hilal Contracting Company

Doha, Qatar

May 10, 2011 – October 1, 2012

Using a variety of software packages, such as Microsoft Word, Outlook, Power point, Excel to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;

Devising and maintaining office systems;

Attending meetings, taking minutes and keeping notes;

invoicing;

Managing and maintaining budgets;

liaising with staff in other departments and with external contacts;

Ordering and maintaining stationery and equipment supplies;

Sorting and distributing incoming post and organizing and sending outgoing post;

liaising with colleagues and external contacts to book travel and accommodation;

Organizing and storing paperwork, documents and computer-based information;

Photocopying and printing various documents, sometimes on behalf of other colleagues. Administrative Officer/Recruitment

Fil-oil Refinery Corporation

Administration

June 2005- April 2011

Close supervision on the daily functions of the staff, ensuring productivity and checking the quality of the output.

Perform job interviews and see to it that they are done according to the standards of the company.

Orient, educate and train fresh employees, acquaint them with their specific responsibilities, communicate in clear terms what is expected from them, and introduce them to the company’s vision and mission statement.

Conduct assessment and evaluation on a continuous basis regarding the performance of the staff and aids in the process of promotion.

Ensure the maintenance of a working environment that yields productivity and furnishes essential office supplies.

Handle matters that are directly related to the leave privileges of the workers of the institution

Maintain an effective medium of communication and close collaboration among the workers in the organization.

Serve as the receiver of important mail, documents and ordered items delivered to the organization’s address.

Perform a series of secretarial functions for the committee and provide additional services depending on the individual policies of the company.

Orient, educate and train fresh employees, acquaint them with their specific responsibilities, communicate in clear terms what is expected from them, and introduce them to the company’s vision and mission statement.

Page 4 CV: Arnel Ricasata

Conduct assessment and evaluation on a continuous basis regarding the performance of the safety staff and aids in the process of promotion. Document Controller

Municipality of Rosario Cavite

June 2001- June 2005

Ensure the maintenance of a working environment that yields productivity and furnishes essential office supplies.

Handle matters that are directly related to the leave privileges of the workers of the institution

Maintain an effective medium of communication and close collaboration among the workers in the organization.

Serve as the receiver of important mail, documents and ordered items delivered to the organization’s address.

Perform a series of secretarial functions for the committee and provide additional services depending on the individual policies of the company. HUMAN RESOURCE/RECRUITMENT

Pan Asia Packaging Corporation

EPZA Rosario, Cavite

January 1997-May 1998

Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping.

Create and modify documents such as invoices, reports, memos, letters and financial

statements using word processing, spreadsheet, database and/or other presentation

software such as Microsoft Office, QuickBooks or other programs.

May conduct research, compile data and prepare papers for consideration and

presentation to the Executive Director, staff and Board of Directors

Set up and coordinate meetings and conferences.

Prepare agendas and make arrangements for committee, Board or other meetings.

Interact with the organization’s Board of Directors.

Attend Board, committee meetings or other meetings as requested in order to record minutes.

Compile, transcribe and distribute minutes of meetings.

Make travel arrangements for staff, board and volunteers.

Collect and maintain inventory of office equipment and supplies.

Research, price and purchase office furniture, equipment and supplies. HUMAN RESOURCE/RECRUITMENT

All Asia Garments Inv. Inc.

Cavite Export Processing Zone

January 1995-April 1996

Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.

File and retrieve organizational documents, records and reports.

Coordinate and maintain records for staff, office space, telephones, parking, company debit card and office keys.

Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping.

Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation

software such as Microsoft Office, QuickBooks or other programs.

May conduct research, compile data and prepare papers for consideration and

presentation to the Executive Director, staff and Board of Directors

Set up and coordinate meetings and conferences.

Bookkeeper/Documentation

Com Saving Bank

Rosario, Cavite

January 1994-December 1995

Maintain inventory records. Prepare purchase orders and expense reports.

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

Classify, record, and summarize numerical and financial data in order to compile and keep financial records, using journals and ledgers or computers.

Code documents according to company procedures.

Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.

Reconcile or note and report discrepancies found in records Perform financial calculations such as amounts due, interest charges, balances, discounts, equity, and principal

Perform general office duties such as filing, answering telephones, and handling routine correspondence.

Receive, record, and bank cash, checks, and vouchers

Reconcile records of bank transactions

Monitor status of loans and accounts to ensure that payments are up to date Inventory Clerk (Warehouse)

Dye Ryung Ind. Inc.

Cavite Export Processing Zone

January 1993-April 1994

Compiles and maintains records of quantity, type, and value of material, equipment, merchandise, or supplies stocked in establishment.

Counts material, equipment, merchandise, or supplies in stock and posts totals to inventory records, manually or using computer.

Compares inventories to office records or computes figures from records, such as sales orders, production records, or purchase invoices to obtain current inventory.

Verifies clerical computations against physical count of stock and adjusts errors in computation or count, or investigates and reports reasons for discrepancies.

Compiles information on receipt or disbursement of material, equipment, merchandise, or supplies, and computes inventory balance, price, and cost.



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