SHEILA R. MITCHELL
Yukon, Oklahoma 73099
EXECUTIVE/PROJECT MANAGER ASSISTANT
Top-notch administrative assistant for many years with experience coordination office management and special projects with a high degree of efficiency. Serve as point person for managers, project manager and vendors to ensure proper lines of communication. Maintains
excellent communications skills, problem resolution abilities, and high-level of confidentiality.
Effective at providing management and advanced word support to multiple departments. Excellent decision-making abilities.
Trotter Overhead Door Garage + Home - Executive Secretary/Scheduler
03/11/14 – 11/16/18
Main tasks include completing daily transactions, reconciliations and customer and vendor communication in an accurate and timely manner, including preparing daily deposits. Purchasing all product through multiple vendors. Providing customer service through incoming and outgoing phone calls, walk in sales and communication through electronic email.
Patient Coordinator - Flourish Pharmacy in Oklahoma City, OK
07/2013 – 10/11/2013
Explain billing procedures, research patient inquiries and give instructions on how to use the medication. Handle third party billing issues, Quote fee and collect copays, interact with physicians and representatives.
Project Manager Assistant, Allied Interiors in Oklahoma City, OK
10/2010 – 3/2013
Provide executive-level administrative support to the Project Manager. Coordinated project and events exercising ability to improvise, improve procedures, and meet demanding deadlines. Liaise between all impacted departments to ensure proper lines of communication with compliance with complex reporting practices. Organize the details of special events, travel arrangements. Prepare and maintain weekly attendance and vacation reports as well as payroll.
Data Entry Specialist, Paycom Payroll in Oklahoma City, OK
12/ 2007 – 04/2008
Convert new clients from their previous payroll system to Paycom accurately and timely Ensure that new clients' payrolls are processed accurately and timely. Answer incoming calls and/or emails from Sales Representatives and new clients on a timely basis. Research, track and resolve client's payroll issues on a timely basis. Establish and maintain effective communication and coordination with Paycom personnel and management. Assist with special projects as needed.
Enrollment Secretary, PC Schools Central Enrollment Office in OKC, OK
01/2001 - 01/2007
Performs the usual office routines and practices associated with a busy yet productive and efficient office. Prepares correspondence, reports, notices, and recommendations as required. Maintains such student records as shall be required. Places, receives and routes all incoming calls. Maintains a daily teacher attendance log and the attendant records for substitute teachers. Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form. Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed. Orders and maintains supplies as needed. Performs any bookkeeping tasks associated with the specific position. Maintains a schedule of appointments and plans for conferences and interviews. Welcomes visitors and arranges for their comfort. Performs such other duties as may be assigned.
Administrative Assistant, Myriad Convention Center in OKC, OK
03/1998 - 12/1999
Scheduled full-time job applicants and coordinated applicant testing and pre-employment physicals.
Assisted in introducing flex benefits program and facilitated employee meetings, which helped gain employee acceptance. Retrieve information for C.A.T.S (a software package for arenas) to Event Summary stand sheet. Analyze Data to insurance proper calculations. Prepare deposit allocations forms for every event. Process all Payrolls for
the Operations Department. Process all temps’ payrolls for the Operations
Department. Process all Workman’s Comp forms
Word Processing, Spreadsheets, Accounting Software, Inventory, Design Software, Internet and Order Processing Software, Quick Books, A/C & A/P and Public Notary