Executive Assistant Administrative
Resume:
Kim Wafer
*****@***.***
SUMMARY
Experienced professional with strong project related background. Self-directed, analytical problem solver with effective time management skills; Solid collaboration skills and assorted software proficiencies to include SharePoint site building; adept in working with all levels of staff.
PROFESSIONAL EXPERIENCE
Sr. Administrative Assistant, T. Rowe Price, Baltimore, MD 2015 - present
Supports Head of Global Multi-Asset Solutions, VP of North American Region and Portfolio Specialist
SharePoint Site Administrator; Maintain site and upload new content for Multi-Asset Solutions Team
Global Net Site Administrator; Maintain site and upload new content for Multi-Asset Solutions Team
Gatekeeping, calendar and meeting logistics for internal/external client meetings
Coordination, processing and management of international and domestic travel
Expense Report processing in Concur ensuring compliance with company guidelines
Edits/proofs internal and external client meeting materials including Power point presentations
Compiles and format complex daily, weekly and monthly reports outlining Multi-Asset Solutions projects, client/prospect engagements and cash flows
Coordinates Team Meetings and Events; Monthly wall ceremony to celebrate new business
Maintains utmost discretion when dealing with sensitive, personal or confidential information
Special ad hoc projects as assigned
Accomplishments:
Project: Implemented and designed a SharePoint site for Multi-Asset Solutions Team
Project: Created a presentation to include SharePoint training specifications and presented to the Administrative Management Team
Executive Assistant, Johns Hopkins HealthCare, Glen Burnie, MD 2009 - 2015
Provided administrative support to VP of Information Systems and 4 Directors
Calendar and meeting logistics management for internal and external meetings
Coordination of domestic travel and expense report processing in Concur ensuring company compliance
Monitored and reconciled budgets for 4 cost centers for Information Systems Department
Kronos Database time entry for department employees
Developed Presentations for Quarterly Staff Meetings
Preparation and distribution of Quarterly Newsletter
Event Planning, coordination and management including off-site management meetings, team building events, annual Holiday party and Spring Picnic
Processed vendor invoices, created purchase orders and recorded payables on spreadsheet.
Tracked and maintained vendor contracts on Excel pivot table tracking renewals.
Reconciled monthly accounting reports in SAP with check log
Prepared Weekly Status and Monthly Budget Reports in Excel
Prepared Agenda and Minutes for Staff meetings
Maintained Department SharePoint site outlining training, policies and procedures
Assisted with onboarding of new hires; ordering equipment and preparing workstations
Special projects as assigned
Accomplishments:
Project: Implemented and designed quarterly newsletter outlining departmental projects and employee accomplishments
Project: Designed Employee Toolkit on SharePoint with links to specific references, policies and procedures for employees
Region Specialist, Yum Brands, Hanover, MD 2002 - 2009
Provided administrative support to Sr. VP of Operations plus 4 Market Managers and 20 Area Managers including calendar management, travel and expense processing
Managed and reconciled budget for individual and region cost centers
Reviewed and approved expense reports in People Soft
Prepared regional reports including Weekly Labor, Customer-Based Feedback, Monthly Financial Spending, and Monthly Performance
Prepared region monthly and quarterly HR Bench Plans for HR Director
Event planning – Coordination of regional meetings, social events, and holiday party
Designed, drafted and distributed quarterly meeting presentations
Accomplishments:
Project: Implemented regional Newsletter to recognize employee accomplishments
Initiated cost effective solution for training expenses
Received 2 employee recognition awards
Office Manager, Encompass Global Technologies, Beltsville, MD 1999 – 2001
Provided administrative support to President and 3 VPs for start-up company
Gatekeeping, calendar management and meeting logistics
Supervised Receptionist, arranging for front desk coverage and Facilities Technician;
Corresponded directly with Property Manager regarding new office/cube set up, building maintenance and security badges
Project: Drafted and finalized job descriptions, and policy and procedure guidelines;
Project: Opened and managed all corporate accounts with various vendors
Ordered and maintained office inventories and equipment
Assisted with the onboarding of new hires, ordering equipment and preparing new workstations;
Prepared weekly reports indicating sales, contract bids, and new business
Drafted presentations with charts and graphs illustrating monthly performance standards and goals
Corporate Event planning to include company picnic, holiday party, team building, and employee recognition awards
Accomplishments:
Received Employee of the Month Award.
Project: Helped facilitate Warehouse and Call Center Expansion
EDUCATION
Glenelg High School
Studied Business Administration at Catonsville Community College
SOFTWARE SKILLS
Microsoft Office 365
Power point
Publisher
SharePoint/One Drive
Project 2010
SAP
Microsoft Word
Egnyte
Business Objects
Excel/Pivot
Visio
SQL Server Reporting Services
Salary Requirements: $60,000
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