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Assistant Executive

Location:
Brampton, Ontario, Canada
Posted:
April 30, 2019

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Resume:

Rita Elisabeth Melone

** ******* ****. ***: 905-***-****

Castlemore, Ontario Cell: 416-***-****

L6P 1X6 E-Mail: ac89bu@r.postjobfree.com

Summary

A Property Administrator with over 20 year’s progressive experience in the Retail Industry. A strong background in Real Estate, Marketing and Merchandising. Known as a diligent hard working professional who focuses on the task at hand and who is a motivated self-starter requiring minimal supervision. Skilled at building productive relationships both internally and externally.

Professional Experience

EB Games Canada SEPTEMBER 2016 - Present

AP Analyst/Retail Leasing

Duties include: rents, rent step up, vendor set up, contracts, review of Leases, input Leases, extension of Leases, new leases into Lease Management Software system (JDE and Lucernex). Tenants profile, create and update excel spreadsheets, Letters to Landlord’s, Percent rent, contact updates, Nav system update/input rents,

Annual, monthly and daily sales reports, month end billings, chargeback to Tenants. Tenant Allowance reports/billings. Site visits as required.

Bentall Kennedy Canada June 2015 - August, 2016

(Mat Leave)

Assistant Property Manager/Property Administrator, Real Estate

Duties included image scanning invoices to Tenants, Contractors, Vendors, Collection of rents, dispensing rents into JDE software system, weekly promise notes to Property Manager, A/R reports, A/P collections, manual chargeback to Vendors, cash receipt applications, PM cash receipt entry, posting of EFT’s and cheques, weekly bulletins on properties, visit property sites, communication with Tenants, Notices to Tenants, reconciliations, budgets.

The KATZ GROUP 2006 – June 2015

A Division of Pharma Plus/Rexall Inc.

Property Administrator, Real Estate

Read Leases, Collect and Issue Rent Cheques, Yearend Reconciliations for all stores, Estoppel Certificates, Lease Amending Agreements, Building/Property Insurance, and Daily Invoices. Dealing with Landlords and Tenants on a day to day basic. Consulting Contractors i.e. Roof leaks, HVAC issues. Balance Financial Invoices, Administration of Accounting Files. Serving over 450 Pharma Plus stores across Canada. Currently working on the Pro lease management software.

The Great Atlantic & Pacific Company of Canada 2001 – 2006

A&P Canada is the third largest Retail chain in Canada.

Lease Administrator, Real Estate 2004

Type all submissions, Offers to Lease, Sub-Lease, Letters, and Correspondence. Provide support to all V.P.’s, and Senior V.P. of Real-Estate/Planning & Design. Deal with Tenants/ Landlords/ Realtors. Read Agreements/Leases. Confirm/Book all Travel Arrangements, Book appointments through Outlook, Responsible for Conference Room, File, Weekly Payroll, Answering Telephone, and Ordering of Supplies. Update Submissions. Memorandum. Files, Taxes, Leases, Tenant Forms and Correspondence.

Senior Executive Assistant to Senior Vice President 2001

Coordinated payments to suppliers, as well as carrier companies; interacted with Store Managers/Assistant Managers on a daily basis and tracked CPC pallets, store orders and truck routes. Dealt directly with the Manager of Inbound Transportation and generated schedules to route all stores in the GTA and surrounding areas.

Saved the department time and money by reviewing reports generated by the IT department, identifying unnecessary documents and halting their circulation.

Planned special events and distributed materials to all departments, as part of the company’s social committee. These events received positive feedback from the employees and contributed to the increase in employee morale.

Performed other clerical duties including working in with the AS400 Customer Data Base; filing all correspondence/client data, attending weekly auctions with dealers, booking travel arrangements; as well as compiling and distributing minutes from weekly meetings.

Sourced and purchased marketing materials for special events and customers. Identified best prices to ensure cost savings.

SERCA Foodservice Inc. (Formerly Sobeys Canada/Oshawa Group Ltd.) 1990 - 2001

SERCA Foodservice Inc. is a national foodservice company that supplies food products to all major restaurants, hotels, variety stores and grocery stores all over North America.

A division of Oshawa Foods – Second Largest Retail Chain in Canada

National Sales Administrator to Vice President of SERCA (1998-2001)

Reported to the Vice President, National Sales division for the best quality food products/bottom line costing. Additional responsibilities included providing support to the President, creating spreadsheets for monthly sales analysis using the AS400 database.

Created brochures for annual Tradeshows, created format in PowerPoint and worked with a marketing company to coordinate the graphics. Assembled the brochures and organized shipment of materials to the Food and Beverage show venues.

Analyzed all materials thoroughly and proofread documents before distributing them to customers which significantly reduced the costs resulting from pricing errors.

Departmental Assistant/Deli Analyst, National Procurement Division (1990-1998)

Meat/Deli Department Administrative Assistant

Worked with the Departmental Managers to create weekly merchandisers for upcoming specials in the stores. Performed Meat/Deli Department price analysis. Dealt with customers on a daily basis and processing orders.

Created weekly merchandisers, ordered supplies, assisted the Deli Buyer and provided customer service by quickly and effectively handling customer complaints or inquiries.

Educational Qualifications

Certificate in Legal Assistant – Humber College of Applied Arts and Technology, 2002

Certificate in French - Humber College of Applied Arts and Technology, 1998

Ontario Fitness Counsel (OFC) Fitness Instructor - 1996 to Present – City Parks and Rec. Employee

Early Childhood Education Program, Honors Diploma - Humber College of Applied Arts and Technology, 1990

B.A. General Arts - York University, 1986-1990

Professional Development

Certificate of First Aid/CPR-St. John's Ambulance

Link to Life Certificate, Courses include:

Certificate in Assertiveness, Communications 1 & 2, Taking Charge Business

Writing Skills, Freelance Graphics and Design, MS Word, Excel, Edge

Diagrammer, MS Outlook, Word, PowerPoint,

The Exceptional Assistant, ONYX Systems, GoldMine Systems.

Conference Seminar for Professionals, 2001

International Association for Administrative Assistants (IAAP), 2000

Landmark Forum Certification, 1999

Ontario Fitness Leadership Certificate (O.F.C.), 1998

Fitness Leadership Instructors Certificate (F.O.L.P.), 1996

Technical Skills

AS400

Access/Visio

MS Word

Edge Diagrammer

Excel

MS Calendar/Contacts

PowerPoint

Lotus Notes

References Available Upon Request



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