Defense Travel System (DTS) Support Specialist

TOMICA T. EDMOND

240-***-**** *********@*******.*** www.linkedin.com/in/mstedmond Current: Top Secret Security Clearance

Focus of interest: Defense Travel System (DTS) Travel Coordinator

Defense Travel System Travel Authorizations Travel Vouchers DoD Joint Travel Regulations

Customer-focus and detail-concerned travel professional with more than 21 years of travel management expertise customizing and adapting solutions that meet the ever-changing needs of the government client for budget, policy, and timeliness.

Using in-depth knowledge of the DoD Joint Travel Regulations (JTR) in administering official travel such as securing Passports, Visas, and Foreign Country Clearances to managing all aspects of Travel Preparation (air, rail, hotel and ground transportation) for CONUS, OCONUS, and Temporary Duty (TDY) assignments.

Recognized as a dependable team member with exceptional organization and analytical skills in setting up and conducting program support for complex travel arrangements, under tight deadlines to attain various Department of Defense (DoD), senior level executives (SES) and staff goals.

Genuinely engaged with proven ability to communicate well with all echelon of professionals with effectiveness to multitask within a high-pressure, fast-paced and deadline-driven environment; while simultaneously handling competing interest with sound judgment and minimal monitor.

PROFESSIONAL EXPERIENCE

ManTech International Corporation – Alexandria, VA October 2018 – Present

Senior Office Administrator

Supporting the Assistant Secretary of Defense for Special Operations/ Low-Intensity Conflict, Combating Terrorism Technical Support Office (CTTSO), Department of Navy

Perform administrative and logistic tasks in support of CTTSO staff including all travel and logistical arrangements

Responsible for processing travel requests, arranging accommodation and reimbursement of expenses in accordance with the Joint Travel Regulations (JTR)

In accordance with Defense Travel System (DTS) and the department of Navy guidelines, create and amend (as appropriate) authorizations (orders) and vouchers (local and non-local) in DTS

Maintain proficiency and serve as the department’s expert on information regulations and policies related to making travel arrangements, including the Joint Travel Regulations (JTR), foreign clearance guides, national and international visit requests, short and standard lead country clearance, Aircraft and Personnel Automated Clearance Systems (APACS), standard and short lead VISA’s, as well as fee and no-fee standard and short lead passports

Organizing, coordinating and assisting with conferences, meeting, seminars and other events

Managing front desk operations such as answering multiple phone lines, greeting visitors, performing check-in and check-out procedures for cleared individuals

PROFESSIONAL EXPERIENCE

Strategy and Management Services, Inc. (SAMS) – Washington, DC January 2018 – October 2018

Travel Auditor

Process Fact Witness Vouchers for the Executive Office for United States Attorney, Office of legal and victim program, Financial Activity Streamlining Team (FAST), Department of Justice.

Review, validate and process victims domestic and international travel expenses on the Fact Witness Vouchers for accuracy and appropriate documentation

Research and resolve payment issues or discrepancies

Ensuring expenditures are within appropriate, allowable cost standards and meet all Federal Travel Regulations (FTR) standards

Demonstrated ability to reach complex travel issues utilizing the organizations guiding principles

PROFESSIONAL EXPERIENCE

OBXTEX INC – Dunn Loring, VA April 2017 – January 2018

Training and Travel Coordinator

Manages students, instructors and analyst training and travel requirements for the Information Assurance Branch (IAB) of the Security the Security Engineering and Computer Security Training Division (SECD) of the Office of Training and Performance Support (TPS) of the Bureau of Diplomatic Security (DS), Department of State

Verify student enrollment in courses

Correspond with students to acquire travel information / arrangements

Develop and submit Authorizations of Allotments (AOA)

Submit recovery for unused funds

Manage enrollment and accreditation paperwork

Review completed vouchers

PROFESSIONAL EXPERIENCE

Medical Leave of Absence – Fort Washington, MD March 2016 – April 2017

Medical Leave of Absence to recover from injury

PROFESSIONAL EXPERIENCE

Schafer Corporation – Arlington, VA July 2014 – March 2016

Business System Analyst (Senior Defense Travel System Coordinator)

Provide travel program support to the Information Innovation Office (I2O), Defense Advanced Research Projects Agency (DARPA) to include the Assistant Director Program Management (ADPM), Program Managers (PM’s) and Invitational Travelers

Aid staff with I2O Principal Investigate (PI) meetings with areas of responsibilities to include location selection, agenda preparation, budget development, meeting execution and conclusion

Support various DARPA conferences which include gathering meeting material, registration, room set-up and attendee coordination

Serve as DARPA Director’s (DIRO) and Information Innovation (I2O) Offices, DARPATech Sidebar Coordinator by greeting conference attendees, discussing concerns and drawing them to scheduled meetings

Strategic Analysis Inc., - Arlington, VA January 2014 – July 2014

Functional Analyst III (Defense Travel System Support Specialist)

Provide travel program support to the Information Innovation Office (I2O), Defense Advanced Research Projects Agency (DARPA) to include the Office Director, Deputy Director, Assistant Director Program Management (ADPM), Program Managers (PM’s) and Invitational Travelers

Pass security clearances to other agencies for classified meetings, symposiums, and conferences

Prepare foreign country clearances, renew passports, and process visas applications; affirm security training (Anti-Terrorism /SERE 100.1/ ISOPREP), briefings and debriefings are complete before and upon return from TDY

Manage invitational travel arrangements; generate DTS travel authorizations and submit DD Form 1351-2 / SF 1164 travel vouchers for reimbursement

Process special “circumstance” travel order (confirmatory, permissive (no-cost orders), and cross-organizational (x-org funding)

Handled program managers (PM’s) registration for conferences, symposiums, workshops and seminars

Obtain Actual Expense Allowance (AEA), Attendance at Non-Government (Non-DoD) Sponsor Conferences and Acceptance of Travel Benefits from Non-Federal Sources approval from I2O management, General Counsel (GC) and DARPA Director (DIRO) Offices

PROFESSIONAL EXPERIENCE

CACI International Inc., – Arlington, VA October 2001 – December 2013

Functional Analyst III (Defense Travel System Support Specialist)

Provide travel program support to the Information Processing Techniques Office (IPTO), Defense Advanced Research Projects Agency (DARPA) to include the Office Director, Deputy Director, Assistant Director Program Management (ADPM) Program Managers (PM’s) and Invitational Travelers

Support a staff of 25 program managers (PM’s) by researching, booking and ticketing all flights, car rentals, and hotels for local, domestic and international travel

Create, modify and review travel authorizations (order), travel vouchers and local travel vouchers through Defense Travel System (DTS); verify travel plans for conformance, accuracy, and completeness

Develop cost estimates to find the most advantageous, efficient and expeditious travel arrangements to accomplish mission requirements

Work in close collaboration with the comptroller office (COMP) to correct lines of accounting by fiscal year and budget ensuring it’s depicted accurately on the travel authorization (order)

Correlate with the onsite Travel Management Center (Commercial Travel Office - CTO) to confirm flight reservations, applicable revisions, refund airline tickets and invoice collection

Prepared comprehensive travel packets consisting of itineraries, airline tickets, and meeting materials

Gather receipts and invoices upon traveler return from TDY to ensure prompt submission of the travel voucher

Reconcile Citibank Government Travel Charge Card (GTCC) accounts to guarantee no delinquent or outstanding balances not paid in DTS

Advise program managers (PM’s) and staff on Joint Travel Regulations (JTR/FTR/GSA) and DARPA Business Rules, Policies and Procedures

Manage program managers (PM’s) and contractors (SETA) travel budgets; formulating trip cost analysis and asking for added funds as needed

Monthly submit I2O Intergovernmental Personnel Act (IPA) employees lodging and per diem legacy travel vouchers for reimbursement

Give desk side aid on the Defense Travel System (DTS) and other DARPA travel related programs

Thoroughly investigated complaints that's used as a tool for customer service enhancement

Establish office procedural guidance and instructions on the Joint Travel Regulations (JTR) in reference to temporary duty (TDY) travel

Act as a liaison between the traveler; DARPA Travel Services and Defense Finance Accounting Services (DFAS) to discuss travel question, correct errors and resolve unpaid and delinquent travel vouchers issues

Positions with CACI:

Functional Analyst III (Defense Travel System Support Specialist) 2009-2013

Functional Analyst II (Defense Travel System Analyst) 2004-2009

Functional Analyst I (Travel Analyst) 2001-2004

PROFESSIONAL EXPERIENCE

Digital System International Corporation (DSIC) – Arlington, VA April 1998 - October 2001

Travel Analyst

Provide travel program support to the Information Technology Office (ITO), Defense Advanced Research Projects Agency (DARPA) to include the Office Director, Deputy Director, Assistant Director Program Management (ADPM) Program Managers (PM’s) and Invitational Travelers

Manually created traditional (Legacy) temporary duty (TDY) travel orders (DD Form 1610) and travel vouchers (DD Form 1351-2)

Manage travel interest through FedRooms, FedTravel and GSA City Pair Airfares and other online federal government travel sites

Consistently researched price options, reward membership programs, and other cost saving measures to offer the traveler the best accommodations within DoD Joint Travel Regulations, policies and procedures

DISTINGUISH HONORS AND ACCOMPLISHMENTS

DARPA Director (DIRO) Office Travel Coordinator for VIP Guests

DARPATech Conferences DARPA 50TH Anniversary

DARPA Sidebar Meeting Coordinator

Schedule Meetings for DARPATech

IPTO DARPATech Onsite Sidebar Scheduler and Travel Coordinator for Program Managers

EDUCATION & PROFESSIONAL DEVELOPMENT

EDUCATION

Bachelor of Science in Business Administration

Trinity Washington University, Washington, DC

PROFESSIONAL TRAINING

Lead Defense Travel Administration (LDTA)

Defense Travel System (DTS)

Joint Travel Regulations (Temporary Duty Travel) – (JTR)

Federal Travel Regulation (FTR)

Conference Planning

COMPUTER APPLICATION

Microsoft Office & Google Applications

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