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Administrative Assistant Data Entry

Calgary, Alberta, Canada
May 02, 2019

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***** ** Ave SW, Calgary, AB T*T 1H1 C: 403-***-****


Highly qualified and motivated Business Administrator seeking professional position. Over ten years of experience in administration. Specializing in Oil and Gas Administration. Highly skilled in resolving administrative problems and inquiries.

Summary of Qualifications

Accomplished business administrator offering ten years of administrative experience in a variety of fields.

Highly proficient & trained in Microsoft applications (Outlook, Word, Excel, PowerPoint, Visio and Access), Adobe Pro and Unifier.

Very experienced in and familiar with document control processes, uploading documents to SharePoint. Verifying that project documents and engineering documents submitted by contractors meet QA criteria.

Highly adaptable & fast learner.

Managing and maintaining governing projects documents library using SharePoint and Enterprise Connect. Bulk loading documents using SharePoint.

Excellent ability to communicate effectively, both orally and in writing, with fluency in English and French.

Excellent ability to prioritize and adapt to deliver results, on time.

Keen attention to detail.

Professional Experience

Alberta Construction Training Institute

August 2018 – April 2019

Office Administrator

General reception duties, answering telephones, assisting students/visitors, registering students, tidying reception area, printing, maintenance, and other services. Resolving and referring a range of administrative problems and inquiries for locations in Edmonton and Calgary.

Generation & distribution of daily class lists. Submitting paper work to course providers and Trades Unions. Updating class lists. Preparing paperwork for class instructors.

Assisting with Accounts Payable and Accounts Receivable.

Creating tracking spreadsheets for tracking of certification numbers. Preparation of course certificates.

North West Redwater Partnership, Calgary, AB.

October 2011 – October 2016

Engineering Administrator (2011 – 2014)

Document Management Administrator (2014 – 2016)

Organize meetings, calendars, lunches etc. General administrative inquiries for Document Management, CIE & Engineering teams. Setting up Webex and teleconferences. Coordinate office moves.

Booking flights, hotels, etc. and other travel arrangements.

Work with HR, SCM and IT to on-board and off-board team members and consultants. Initiate and update PRs for contracts for consultants.

Assisting with procurement activities.

Reconcile manager’s corporate credit card statements. Budget tracking.

Providing record management services such as indexing, cross-referencing, filing, retrieving, retention, archiving and destroying data.

Manage/develop Reference Library of governing documents in SharePoint. Distributing document control related documents company wide and to EPCs.

Transmitting engineering documents and correspondence to EPCs.

Coordinate engineering reviews during construction phase of refinery by bulk loading documents into SharePoint and distributing documents, using distribution matrix.

Pulling Engineering Management reports from Unifier and entering into data spreadsheet Distributing reports to management, periodically.

Edit, format and distribute engineering specifications per NWR Document Control standards.

Creating, updating and maintaining tracking spreadsheets for engineering group, Data Entry for Organization Charts and Contact Lists.

Phoenix Technology Services, Calgary, AB.

May, 2008 – April, 2011, Sales/Planning Assistant

Compose, draft and edit ‘End of Well’ reports for drilling clientele by converting data from a spreadsheet into ‘PDF ‘ format. Duplicate, bind and create cd’s for all ‘End of Well’ reports, all in a timely manner.

Corresponds with clientele, to ensure their “End of Well” documentation needs are met, as well as ensuring Directional Survey information is up to date, ensuring all information meets provincial standards.

Provide day to day support for Sales team & Planning team.

Updating, entering data and record keeping of well file information, using Job Tracker/Microsoft Access data entry system.

Initiate contact with field personnel to ensure that the needs of clientele are met.

Assisting well planners with morning updates, using ‘Compass’ program. Prepares morning surveys and distributes to client representatives, marketing representatives and operation coordinators.

NORTEP (Northern Teacher Education Program), La Ronge, SK.

April/05 – August/06, Receptionist/Administrative Assistant

Provide administrative/secretarial support, such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries.

Assisting Executive Secretary in scheduling and coordinating meetings, interviews, appointments, events and other similar activities for supervisors, which coordinating travel as well as lodging arrangements.

Establish, maintain, and update files, databases, records, and other documents; develop and maintain data.

Sort, review, screen and distribute incoming and outgoing mail; prepare, compose and ensure timely responses to a variety of routine written inquiries.

Printing, maintenance, and other services.

NRCC (Northern Recreation Coordinating Committee), La Ronge, SK.

February/04 – April/05, Administrative Assistant

Provide administrative support to Executive Director and three staff members, as well as support to 4 regional divisions.

Act as main switchboard operator, by greeting and directing callers and taking detailed messages.

Prepare, transcribe, compose, type, edit, and distribute agendas and minutes of meetings.

Establish, maintain, and update files, databases, records, and other documents; develop and maintain data.

Assisting with accounts payable and financial records.

Typing, creating, editing, copying and printing a variety of documents.

Printing, maintenance, and other services.


SAIT - College of Business, Calgary AB.

BCMP 225, FNCE 390-****-****

Lethbridge College, Lethbridge, AB.

Business Management Diploma, 2017

Northlands College, La Ronge, SK.

Adult 12 Pre Technologies, 2001


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