Administrative Assistant Data Entry

AKI MATSUZAKI

*** ****. ***., *********, ** ***** ***********@*****.*** 970-***-****

SUMMARY

A responsible and efficient coordinator with seven years of administrative experience, adept in:

Generating budget proposal, and ongoing maintain financial records and reports.

Overseeing public and commercial events from conception to finale.

Microsoft Office Suite, Outlook, Canvas, GoogleDocs, Dropbox, e-calendars, SurveyMonkey and other applications.

SELECT EXPERIENCE

Data Management and Filing Assistant, G4S Secure Solutions, Waltham, MA` Apr. 2019–ongoing

Filing and shredding documents in accordance with company procedures.

Maintaining computer-stored databases and documentation via scanning and data entry.

Assistant Administrator for Division of Education and Training, Fenway Institute Nov. 2018–Dec. 2018

Entered Survey Monkey data into Excel for the TransECHO Project (online healthcare course).

Contacted researchers and doctors attending meetings to confirm travel arrangements and accommodations.

Performed basic financial filing and accounting in Excel.

Part-Time Administrative Assistant for Professor Melissa McCormick, Harvard University Sept. 2018–Nov. 2018

Arranged travel and hotel accommodations for overnight class excursion involving 15 people to New York City.

Organized “Reconceptualizing Meisho Symposium”: ordered catering, reserved rooms, set up equipment, served as a point of contact for Japanese and American presenters, and made sure all costs were within budget.

Japanese-Language Translator for Website, Reischauer Institute of Japanese Studies Apr. 2018–Aug. 2018

Translated faculty profiles into Japanese, including academic jargon, for new Reischauer Institute website.

Japanese Language Teaching Assistant, East Asian Language Programs, Harvard University Feb. 2018–May 2018

Collaborated with Japanese language teacher in creation of a new unit: Drafted character lists and example sentences, refined cultural topics introduced into lessons.

Managed grading for student homework, exams, and quizzes for all second-year Japanese classes.

Oversaw the second-year class schedule to confirm timeliness of teaching progress.

Seika Town Hall Public Employee, Seika-chō, Kyoto Prefecture, Japan 2010–2017

JET Program Liaison for ALTs (Jul. 2016– Mar. 2017)

Advocated for non-Japanese-speaking Assistant Language Teachers (ALTs) and reported their problems and concerns to non-English-speaking supervisors.

Government “Lifelong Learning” Division, Physical Education Section (Apr. 2016–Mar. 2017)

Managed travel and incidental expenses for office of 30 employees.

Led and coordinated opening of elementary school pool to the public as head project manager. Responsibilities included coordinating with local school administration and fire department, hiring lifeguards, advertising, composing informational pamphlets, and monitoring area during open hours.

Government “Lifelong Learning” Division, Social Education Section (Apr. 2012–Mar. 2016)

Represented local government as sole supervisor of the Seika Town Girls and Boys Choir from 2012–2015. Responsibilities included on-site supervision of summer camps, planning and assisting monthly choir events, and advertising events.

Oversaw twelve youth volunteers and facilitated their planning of the Seika Town’s Coming-of-Age Ceremony for three years from 2012–2015.

Planned, organized, and executed town-related events such as Kids’ Congress, Seika Town Sports Awards Ceremony and Seika Town Cultural Awards Ceremony.

Organized groups up to 200 people, wrote and approved action plans, arrange and ran town hall meetings.

LANGUAGES

Japanese (Fluent); English (Advanced Conversational Level; Intermediate Business Level)

New England School of English Jul. 2017–Dec. 2017

Nova English School Oct. 2016–Dec. 2016

EDUCATION

Ryūkoku University, Kyoto, Japan 2003–2007

Vancouver Island University May–Aug. 2005

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