Executive Assistant/Office Manager

Jennifer Zogott Levy

718-***-**** (cell)

*********@*****.***

Direct Care Professional-Dayhab Trainer, Ohel Family Services, Day Habilitation Facility, Brooklyn, NY

June 2015-May 2017

Work full-time with a population of 60 developmentally disabled adults

Supervise learning and recreational activities

Special care for clients with dietary restrictions or physical limitations

Write daily and monthly reports on individual client goals

Report any health or behavioral irregularities

Assist in planning events and activities with Jewish holiday themes

Trained in CPR and special restraint techniques (SCIP)

Office Administrator, Psychoanalytic Psychotherapy Study Center, New York, NY

April 2011 – March 2014

First contact for school and clinic (phone and email)

Coordinated admissions procedures and orientation for new students

Edited weekly newsletter

Assisted in developing, planning, and taking a leading role in special events

Took minutes for Board of Directors and Executive Committee

Served on Fundraising Committee

Maintained confidential student and patient files

Production Coordinator, Dweck Industries, Brooklyn, NY

October 2010 – January 2011

Consulted with jewelry designer about material requirements and quality

Calculated materials costs for new designs

Ordered materials for new production and reorders

Created order and status spreadsheets

Associate Publicist/Publicity Assistant, Tarcher/Penguin imprint of Penguin Group (USA), New York, NY

March 2006 – April 2008

Developed and implemented publicity campaigns

Solicited reviews and author interviews

Planned author tours and readings

Composed press releases, author bios and other promotional materials

Liaison with authors

Executive Assistant to the Senior Vice Dean, School of Business, Columbia University, New York, NY (temp)

December 2005 – March 2006

Liaison with high-level administration and faculty

Maintained confidential files

Kept calendar and scheduled meetings

Assisted foreign faculty with visa processing

Executive Assistant to the CEO, Abacus Associates, New York, NY

August 2004 – November 2005

Calendar and travel for CEO

Scheduled meetings

Composed correspondence

Legal Assistant, Connell & Wiener LLP, New York, NY

February 2001 – February 2003

Prepared documents and filings

Composed correspondence

Billing

Executive Assistant to the President, Amtronics, Inc., Brooklyn, NY

November 1998 – September 2000

Screened mail and phone calls, composed correspondence, maintained calendar

Scheduled all company travel

Performed all HR functions including staff reviews and recruiting clerical staff

Assisted with processing sales reports.

Freelance Journalist/Publicist

1990-present

Clients included an international market research firm and commercial realtor, and Library Tales Publishing. Writer for New York Times “Trends Magazine,” Blues Revue, Blues Access, Blue Suede News, Blues Music Magazine. Contributor, “Rolling Stones Jazz and Blues Album Guide” and “The Musichound Guide to the Blues.” Founder and editor, true blues magazine.

Software and computer skills: Microsoft Word and Excel. Online research. Website updating. Eventbrite (online ticketing), Constant Contact (mass emailing), ePly (online class registration). Great Plains inventory system. Light experience with SAP and CRM.

Social media: Facebook, Twitter

Education

New York University, Gallatin School of Individualized Studies

B.A., individualized studies

GPA: 3.93

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