Administrative Assistant Office

Patricia Most

Calgary, Alberta

Phone: 587-***-**** E-Mail: ************@*****.***

Motivated and focused Administrative Assistant with over 8 years of experience who goes beyond at prioritizing and completing multiple tasks to achieve project goals. Serve as primary point of contact for and liaison between management, personnel, and external stakeholders. Maintains distinctive verbal and oral communication skills, problem resolution abilities, and a high level of confidentiality. Bilingual (English-Spanish).

Notable:

Report writing for: Annual Professional Association, Annual Company Report, Monthly Performance Report

Processes monthly expense reports reflecting supporting documents

Ability to plan, prioritize and coordinate multiple projects

Computer Skills: MS Office, OpenKM Document Storage and Management System, Publisher, familiarity with QuickBooks and MS Project

Excellent interpersonal, facilitating, and team skills

Business Management University of Calgary Completed

Bachelor of Science University of Arizona Completed

Administrative Assistant Calgary Public Library in Progress

MS Office Foundations CCIS Completed

MS Office Advanced CCIS Completed

Strategic Funding Course Strategic Timelines Inc. Completed

Document Management APEGA Completed

Planning and Operations Coordinator PC-CUPS Ltd. Calgary, AB February 2016 - Present

Provides administrative support to the C.E.O and other members of the Board of Directors with demonstrated ability to improvise, improve procedures and meet demanding deadlines.

Manages all administrative functions, such as calendar management, meeting scheduling and agendas, detailed meeting minutes of projects ‘progress, internal and external correspondence, phone coverage, and develops presentations.

Manages local office requirements including ordering of office supplies, initiating internal I. T requests and working with I. T to resolve equipment issues (computer, photocopier, and regular phone issues).

Responsible for data entry of the confidential information in the company’s Document Management and Storage System Software (OpenKM).

Report writing for: Annual Professional Association, Annual Company Report, Monthly Performance Report

Familiarity with SharePoint software.

Processes monthly expense reports reflecting supporting documents.

Company’s corporate meetings and events planner (lunches, Holidays gatherings) Organized international conferences and trade shows.

In charge of operational processes and policies, specifically, better information flow and management, business process and organizational planning

Engineering Project Assistant PC-CUPS Ltd. Calgary, AB June 2014 – February 2016

Established a portfolio of main corporations, foundations and government prospects as sources of funding for the company

Secured the CAJG (Canada-Alberta Job Grant) for two (2) employees corporate training

Developed and updated the Business Plan and Business Model for the company

Lead and facilitated the planning meetings for completing the company’s Business Plan

Assisted in the Planning/Following/Tracking of Financial Support for the company

Responsible for the company’s document control

Liaison of company with third parties: W.C.B., Corporate Registry, professional association (APEGA)

Company’s corporate meetings and events planner

NPPE Facilitator Bow Valley College Calgary, AB September 2013 – Present

Professional Adults’ facilitation for APEGA National Professional Practice Exam

Additional Career History:

Laboratory Assistant – Summer Employment Core Laboratories Calgary, AB June 2013 – August 2013 Sales Associate Home Sense Calgary, AB November 2012 – February 2014

Available upon request.

EMPLOYMENT SUMMARY

EDUCATION & PROFESSIONAL DEVELOPMENT COURSES

REFERENCES

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