Executive Administrative Assistant / Office manager

PENNY GAY

Cobourg, ON linkedin.com/in/penny-gay

289-***-**** *********@*****.***

PROFILE

A dedicated, detail-oriented Administrator with 15+ years of progressive experience in information management, logistics coordination, business communications, invoice/expense processing, and program administration. A highly-motivated team player whose commitment to continuous learning and organizational improvement results in streamlined corporate procedures; able to manage multiple projects while implementing work solutions that ultimately contribute to positive outcomes, increased morale, and bottom line profitability.

Key Competencies Include:

SAP – Finance & HR • Proficiency in MS Office Suite • Kronos • Google Docs Lotus Notes & Outlook • AS400

PROFESSIONAL EXPERIENCE

PETERBOROUGH PUBLIC HEALTH, Peterborough, ON Jan 2019 - Present Administrative Assistant

*Provides high-level confidential administrative support to the Familiy & Community Health Group

• Calendar Management

• Tobacco Cessation Program Registrations

• Purchase Requisition, Payment Request and Petty Cash processing and tracking

• Member of the Social Committee

• School Mail distributions

• Back up support to other administrators and call directory GENERAL ELECTRIC CANADA, Peterborough, ON 2014 – Sept 2018 EXECUTIVE SITE ADMINISTRATOR

*Provides high-level confidential administrative support to Site Leader, Leadership Team, and Human Resources department

• Processes & submits wage-employee workflow changes: salary, management, job change, termination, etc.

• Drafts and transmits site communications to appropriate groups

• Plans, coordinates Wonderland Company Picnic with 400+ attendees, as well as departmental and company functions - both on and off-site, such as Take Your Kids to Work Day, Employee Final Appreciation Event and Job Fair

• Manages travel and expenses for senior-level leaders

• Coordinates and participates in Employee Advisory Committee functions

• Serves as employee change advocate, assisting with internal communication channels between employees & management, fostering better relations regarding work-related issues, concerns Key Accomplishments:

2016 – United Way Committee Member – helped aised $101,000+ through special events and payroll donations / 2017 Co-Chairs GE Peterborough United Way

Member of Donations Committee; manages annual budget of $30,000+ P ENNY G AY P AGE 2

Organizes company catering, implements detailed guidelines for internal meetings, resulting in savings of

$5,000+ annually

Orders, inventories office supplies, implements standard stock with approval process for additional items, effectively cost-saving $5,000+ per year

COCA COLA, LTD., Toronto, ON 2002 - 2013

ADMINISTRATIVE ASSISTANT (2011 – 2013)

*Provided high-level confidential administrative support to Directors of Human Resources, Finance & Quality, Technical Services departments, as well as back-up Administrative Support to the President

• Established, maintained, supported the creation, revision of information on internal (employee) website

• Provided expat relocation assistance; residential leases, OHIP, drivers’ licensing, identification credentials, personal banking directives, etc.

• Co-ordinated interdepartmentally with administrators; shared knowledge, expertise on company systems

• Eliminated redundancies in processes, responsibilities, work flow

• Planned events such as Senior Executive retirement parties, holiday celebrations, with 250+ guests

• Guided new hire orientations; provided mentorship, information

• Served as Joint Health & Safety / United Way Committee member Key Accomplishments:

Held responsibilities from previous positions in office services: o Assisted program administration for Amex, company cars, Xerox & Canon copier leases o Oversaw the return/purchase of all company-leased vehicles, resulting in savings of $170,000+ o Coordinated lease renewals on company copiers for a cost reduction of 75% annually FOODSERVICE OPERATIONS SPECIALIST (2010 – 2011)

*Managed inventory of 400+ juice dispensers across Canada

• Provided dedicated customer services support for newly-installed and replacement dispensers

• Processed, prepared contracts, commission reports, rebates, and payments

• Maintained responsibilities from previous position in office services and administration

• Served as Joint Health & Safety / United Way Committee member OFFICE SERVICES COORDINATOR (2005 – 2010)

*Oversaw daily operations between 2 office locations with approx. 150 associates

• Managed Corporate Amex Program, company car leases, copier leases, office procedures, policies, and stock of required office supplies

• Coordinated & participated in meetings for the Joint Health & Safety Committee

• Completed successful move of 50+ associates from one office location to another, thus improving office structure and internal department workflows

• Serviced internal 1-year assignment as Administrative Assistant to VP of Retail sales & VP New Business Development and their respective departments – while still assisting Office Services RECEPTIONIST (2002 – 2005)

EDUCATION/PROFESSIONAL DEVELOPMENT

Office Administration Certificate Present

Sir Sanford Fleming College – On-Line (working on remaining 2 credits) Professional Assistant Summit, with Sue France 2018 P ENNY G AY P AGE 3

Durham College of Applied Arts & Technology 1992

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