Administrative & Accounting Assistant

ZACARIAS CAYETANO

Calgary, AB Mobile :403-***-**** Email: ***********@*****.***

PROFILE:

Administrative & Accounting Professional with a track record of providing comprehensive support in office administration, accounting, and client service roles; Strong skills in MS Office Suite, accounting, technical and client management software; And, ability to build positive relationships with stakeholders, in all levels of organization and diverse backgrounds

SKILLS & ABILITIES:

•Experience in administrative, reception, customer service, and project management

•Experience in review, encoding, disbursement, reconciliation and filing of vendor invoices

• Familiarity of QuickBooks, Xero, Yardi-Voyager, FreeBalance, Shoeboxed, Asana, Harvest, Dropbox, Insightly, UFile and Tax Cycle software

•Utilization of MS Office Word, Excel, PowerPoint & Outlook including Google Applications

•Dynamic, detailed-oriented, and deadline-driven with strong organizational skills

•Ability to work independently and in a team environment

•Customer-focused, communicate effectively, with strong work ethics

EMPLOYMENT HISTORY:

Accounting Clerk - Temporary February 2019 to March, 2019

National Energy Board Calgary, AB

Received incoming vendor invoices and other expenditure documents

Reviewed invoice approvals, financial coding and business unit budgets and tolerance

Verified commitments, purchase orders and contract numbers

Issued invoice returned memo and communicated issues for resolution

Encoded goods receipt and returned notes

Encoded expense vendor invoices with and without purchase order vouchers

Posted invoices and submitted to finance department for payment approval

Received invoiced approved for payment and maintain electronic and paper file

Journalized month-end adjusting entries for allocation of expenses and depreciation

Revenue Accounting Assistant - Contract September 2018 to December 2018

Triovest Realty Advisors Inc Calgary, AB

Encoded weekly intercompany Accounts Receivable charge backs

Present for review and posted intercompany Accounts Receivable charge backs

Sent accounts receivable chargeback invoices to various regional properties

Reconciled intercompany Accounts Receivable charge backs at month-end

Managed correspondence to resolve accounts receivable chargeback issues

Reviewed, encoded and posted various types of intercompany property revenues

Administrative & Accounting Assistant November 2016 to June 2018

Chrysalis Accounting Solutions Calgary, AB

Welcome visitors or clients and process correspondence via email, phone and in person

Process service applications, consent forms, proposals, memos and letters

Assignment and monitoring of tasks or projects

Compilation of statistics and sustenance of clients' and service providers' information

Route appointments, support in events, presentations, meetings and travel arrangements

Provided support in document search, photocopying/scanning, mailings, courier and fax

Ordered office supplies, vendor management and coordination of equipment repair

On boarding of new hires and coordinate company policies and procedures

Participate in resolving operational issues and handle ad-hoc needs

Collate, review and match bills against purchase orders and packing slips

Encode bills and submit bills for approval to supervisor

Assists in check runs, pay/mail and post bill payments

Filing of bills and statements and update vendors' & clients' information

Reconciliation of accounts payable balances vs. statements and resolve discrepancies

Receive service orders, invoicing and posting of accounting services

Produce Accounts Receivable reports and convey outstanding invoices to overdue clients

Accept, post and deposit checks, credit cards, and e-transfer payments from clients

Provide support in simple bookkeeping and uncomplicated individual tax return

Administrative Assistant November 2016 to May 2018

Catalyst Condo Management- Chrysalis affiliate Calgary, AB

•Assisted in encoding and mail payment processing of large number of invoices

•Maintained condo documents such as landlords‘ and tenants‘ emergency contact information, lease and pre-authorized agreements and audit files

•Corresponded with tenants on matters such as parking, condo fee payments, estoppels certificates, building maintenance, Move-in & Move-out, letter of undertaking etc.,

•Custody and maintenance of keys for various condo properties

•File maintenance of huge number of invoices and property management records

Administrative Assistant September 2010 - April 2015

IHS Global Canada Limited – Calgary, AB

•Data entry of clients' service orders

•Disseminated tasks and schedules to various project leaders

•Extracted and created land information from public sources and technical software

•Drafted results of land data and submitted outcome to Project Managers for review

•Produced project reports for group deliberation and maintenance of special projects

•Updated clients' database and organized venture calendar management

•Provided support in events, presentations, meetings and travel arrangements

•Managed phone, email and letter correspondence from clients, staff and government

•Provided support in document search, photocopying/scanning, mailings, courier and fax

EDUCATION & PROFESSIONAL DEVELOPMENT:

Reeves College, Calgary - AB August 2009

•Diploma in Accounting & Payroll Administration

National College of Business & Arts - Philippines

•Degree in Business Management - IQAS Canada Certified

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