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Executive Assistant Customer Service

Chapel Hill, North Carolina, United States
April 25, 2019

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Eileen Ferrarie cell: 973-***-****


Desire the position of Executive Assistant in a fast-paced work environment, bringing a wealth of experience in performing general administrative duties, including Outlook calendars, expense reports, budgets, travel and organizing large and small events. (I am currently working remotely, in NJ, every other week.) SPECIALIZED SKILLS

SAP, Microsoft Office Suite, Outlook, People Soft, Cayuse, RAMSES PROFESSIONAL EXPERIENCE

University of North Carolina, Chapel Hill, NC February 2015 - Present Business Services Coordinator /Executive Assistant (November 2016)

Prepare grant applications and annual reports.

Advise ten professors and six students on grant submissions.

Maintain and process all aspects of department funding accounts; including faculty spending.

Reconcile main account and 15 subaccounts monthly.

Process purchase orders for the department, create and insure all payments are made to vendors.

Organize department meetings and provide administrative support to the Director and the Associate Dean, including calendar management and travel arrangements. University of North Carolina, Chapel Hill, NC February 2015 - Present Office Manager / Executive Assistant

Maintain and order office supplies.

Maintain communication with vendors regarding orders and bills.

Coordinate monthly seminars and meetings.

Process and review grant submissions to internal organization for ten professors and four students.

Maintain calendars for Associate Dean of Research and Director of the Research Support Center. Doosan Infracore America, Pine Brook, NJ April 2010 - July 2014 Engineering Administrator

Create purchase orders for all necessary equipment for engineers as well as maintain and order office supplies.

Create and process expense reports for four managers, eight engineers and multiple clients.

Supervise and train three employees on the use of SAP and department functions. Wayne School System, Wayne, NJ September 2006 - March 2010 Substitute Teacher

Substitute teacher for grades 6-12 in all subject areas. Alcatraz Security Systems, Wayne, NJ April 2000 - August 2006 Office Manager

Responsible for the daily functions of the office, including billing, filing, and generating company reports.

Vendor and customer point of contact for scheduling, ordering, and customer service.

JFL Consultants, Aetna, BC/BS, Kwasha Lipton, New Jersey July 1987 - March 2000 Supervisor, Underwriter

Supervise six team members; verify team’s reports and underwriter quotes.

Test and implement new underwriting system and software, and train employees throughout the regional office.

Investigate, analyze, and reconcile budgets on a monthly basis.

Transpose monthly financial reports into Excel spreadsheets. EDUCATION

Rutgers University, New Brunswick, NJ

Bachelor of Science, Statistics, 1987

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