Office Administrator

JOBY MATHEW

**** ***** ***** **** *** # F-***

Elkridge, MD - 21075

Tel: +1-301-***-****

E-mail: ********@*****.***

ADMINISTRATION, OPERATIONS, HR, LIAISON,

SECRETARIAL, FACILITY MANAGEMENT, TRAVEL MANAGEMENT

Overview

Over two decades in various roles in Administration, HR, Operations, Public Relations and Liaison.

Well experienced in handling Office Administration and correspondence.

Proficient in IT applications for improving functioning of the company’s activities.

Proficient in liaison with various External Organizations, Ministries, Government Departments and with Foreign Dignitaries.

Launched startup ventures; established procedures, process and automations for efficient functioning and development.

Skilled in problem solving and decision making, with the ability to meet deadlines.

Professional Experience

Kunskapsskolan Eduventures, Gurgaon, India

Swedish Education Management Group

General Manager Operations - June 2018 to March 2019

Reporting to CEO

Role

Develop and implement non-instructional systems and procedures

Manage office administration and operations of corporate office

Ensure that all departments are working as per required standards

Procurement/Purchase of Furnitures/Stationery/Sports Goods/ Office Eqpts

Travel Management for Staff & Students

Safety & Security of the Students

Compliances

Logistics Support for movement of office equipments/furnitures

Financial Resource Management

Oversee construction of projects adhere to building regulations and codes.

Oversee Facility Management of Schools

Delhi Art Gallery, (DAG) New Delhi, India

India’s largest Paintings Collector with branches in USA & UK

Head-Administration & Facilities - April 2017 to May 2018

Reporting to CEO& MD

Role

General Administration & Facility Management of the Company

Vendor Management

Procurement/Purchase of new Art Works related materials/Packing Materials/Office Equipment etc

Travel Management

Organising Business and Internal Events (Exhibitions & Auctions)

Logistics Support – Movement of Art works & Auction materials

Finance Control

Art Support

Event Management (National & International)

Achievements in Kunskapsskolan

Served as a member of the schools’ Operations Management Team to support school/Organization initiatives.

Effectively managed Transport system of schools.

Ensured all operational activities meet safety, legal, environmental and general duty of care standards.

Streamlined Procurement process.

Participated in the development of the annual operational and capital budgets for all schools

Ensured specifications and compliances are in place for effective monitoring, measuring and reporting of Health & Safety Issues

Managed contracts related to custodial, maintenance, security and other services.

Achievements in DAG

Organised & Smoothly steered the conduct of Auction of Art works at Mumbai

Introduced new policies for cost cutting

Efficiently managed vendors.

Streamlined Procurement process.

Instrumental in conducting week long international exhibition and conference on India’s French Connection in New Delhi

Instrumental in Participation of DAG at India Art Fair.

Effectively managed the storage facilities of DAG

Reliance Infrastructure Limited, New Delhi, India

EA to CEO / Manager, Corporate Relations - Jan 2015 to April 2017

Reporting to CEO

Role

Strategic Corporate interface as trailblazer for programs.

Building the organizations reputation with the business fraternity.

Liaison with officials of various companies and regulatory bodies.

Assist CEO on his day to day jobs.

Facilitating business tie ups and collaborations.

Attending Phone calls & Scheduling calendar.

Develop and maintain good media relations.

Handling Operations.

Achievements in Reliance Infrastructure

Worked closely with different ministries to develop sustained relationships with key government officials.

Acted as liaison with different agencies ensuring proper and proactive communications.

Developed and executed a Corporate Relations strategy in support of commercial objectives.

Through efficient media relations, extracted / disseminated relevant information.

Proprus Biz Management Pvt Ltd, Noida, India

One-stop for all housing solutions

Chief Executive - Jul 2013 to Jan 2015

Role

Managing Administration and Operations.

Recruitment and induction of staff.

Monitoring and supervising planning and budgeting.

Establishing policies, procedures, and work schedules.

Arranging presentations for promotions with corporates in Noida.

Monitoring and analyzing the performance of managers and their teams

Jupiter Infrastructure (Bangalore) Pvt. Ltd, Noida, India

Integrated infrastructure development company with projects PAN India.

Head Sales & Administration (NCR) - Jun 2012 to Jul 2013

Reporting to Director

Role

Directing Administration & Operations in Delhi / NCR

Led a team of 25 people.

Policies, procedures and implementation.

Monitoring the firm’s day-to-day operations.

Achievements at Proprus Biz Management

Started the vertical Propiedads focused on rentals, legal support, vaastu advice and other advisory services.

Streamlined all administrative systems to improve office efficiency and improve customer handling.

Introduced a new method of outdoor and media promotion

Achievements at Jupiter Infrastructure

Oversaw all administration, customer handling, PR, and housekeeping systems.

Ensured that all follow ups relating to property sales were implemented in record time

Monitoring Sales

Arranging Product awareness campaigns at defense establishments.

Recruitment and induction of staff.

Monitoring staff activity for performance and efficiency

Airworth Travel & Tours Pvt Ltd, New Delhi

15 year old company providing complete solutions for travel management.

Head Administration & Facilities - Aug 2011 to May 2012

Role

Managing administration of Airworth Travel & Tours and its subsidiary One World Travel Solutions Ltd at Delhi, Bangalore, Chennai, Mumbai.

Overseeing all HR and payroll activities of the group companies.

Supervising the Finance department.

Networking with national & international branches of the company.

Directing the recruitment of staff and their training.

Negotiating with vendors on pricing of tour packages provided by them.

Supervising and monitoring staff activity, working conditions

Preparation of budget.

Liaison with Government Offices.

Transport Management

Achievements at Airworth

Introduced the Transport fleet at Bangalore for corporates.

Opened the new company One World Travel Solutions.

Established offices for One World in the Bangalore and Mumbai.

FOREX was implemented in One World.

Initiated credit control to effectively reduce outstandings in the market.

Set up systems for overseas remittances to vendors to avail of favorable exchange rates, ensuring major savings.

Recovered major outstanding debts from clients.

Courses Undergone

•General Administration

•Management in HR

•Airline Cargo & Courier Management Course (Transportation / Cargo / Courier / Warehouse Security) at Foundation for Aviation & Sustainable Tourism, Safadarjung Airport, New Delhi.

Education

Bachelor of Arts

Chhattisgarh University, India

Master of Business Administration (Operation Management)

Himalayan University, India

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