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Administrative Assistant Document Control

Location:
Fereej Ibn Dirhem, Qatar
Salary:
3500
Posted:
April 23, 2019

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Resume:

ALVIN G. BLANCIA

Bldg *, *** Al Oraiq Street, Al Wakra, Doha Qatar

+974********

ac86se@r.postjobfree.com

Transferrable working visa with NOC

I want to succeed in a stimulating and challenging environment using hard work, perseverance and dedication, building the success of the company while I experience advancement opportunities.

WORK EXPERIENCE

1.Document Coordinator/ Document Controller

(DECEMBER 2016 – Present)

Danway Electrical and Mechanical Engineering LLC, Qatar

Process invoices for suppliers’ payments and company’s expenses with proper documentation as per the company’s computer system and follow-ups for settlement

Control all aspects of project documentation on multiple simultaneous projects, utilizing control methods/systems.

Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Typing of site documents, and follow up of all the site needs

Issuing and distributing controlled copies of information to the appropriate staff, subcontractors and suppliers as applicable and accurate.

Maintain updated records of all approved documents and drawings and their distribution clearly

Maintain the documents and drawings hard copy in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Respond to routine inquires and correspondence, and send emails, faxes, mails

Create reports, memos, spreadsheets and presentations

Checking quality of documents and monitoring processes

Maintain contact lists

2.Administrative Assistant/ Document Controller

(FEB 2013-JUNE 2016)

Municipal Engineering Office

Libagon Municipality,Libagon Southern Leyte, Philippines

Schedule meetings, organize engineer’s calendar

Maintain contact lists

Assist in the preparation of regularly scheduled reports

Respond to routine inquires and correspondence, and send emails, faxes, mails

Sort incoming mail, faxes, and courier deliveries for distribution

Create reports, memos, spreadsheets and presentations

Assist with the public bidding process for construction projects, by gathering necessary bidding documents

Assist in making program of works (drafting work required for projects)

Assist in survey preparation, project the survey and assist survey crews

Assist in processing and issuance of building permits

Keep records and documentations of all the projects made and assist in providing information to the public

Update and ensure the accuracy of the department's databases

Control all aspects of project documentation on multiple simultaneous projects, utilizing control methods/systems.

Prepare, operate and update Document Control Procedures in line with the Municipality’s Document Management System.

Checking quality of documents and monitoring processes.

3.Administrative Assistant/ HR Personnel

(JUNE 2010 – JANUARY 2013)

J’NER CEPADA CONSTRUCTION, Maasin Southern Leyte Philippines

Answer and direct phone calls

Organize and schedule meetings and appointments

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Procure office supplies

Submit and reconcile expense reports

Develop, implement and monitor processes related to document control and management.

Checking quality of documents.

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Typing of site documents, and follow up of all the site needs.

Issuing and distributing controlled copies of information to the appropriate staff, subcontractors and suppliers as applicable and accurate.

Maintain updated records of all approved documents and drawings and their distribution clearly

Maintain the documents and drawings hard copy in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Communicate with employees regarding their inquiries about salary, workloads, work problem, company rules, and other concerns.

Preparing staff handbooks;

Administering payroll and maintaining employee records

Welcomes new employees to the organization by conducting orientation.

KEY SKILLS

Proven admin or assistance experience

Excellent time management skills and ability to multi-task and prioritize work

Strong organizational and planning skills

Effective presentation skills and communication skills both verbal and in writing

Accuracy and attention to details

Effective analytical and problem solving skills

Good numeracy skills

Proficient in Microsoft Office (Word, Excel, Outlook, etc.)

Proficient in English, both written and speaking

Work efficiently as part of a team

EDUCATION

Tertiary University of the Visayas

Cebu City, Philippines

BS Nursing, S.Y. 2005-2009

Secondary Saint Thomas Aquinas College

Sogod Southern Leyte

S.Y. 2001-2005

PROFILE

Age: 30years old

Religion: UCCP- Protestant

Civil Status: Married

Wife: Grace F. Iligan

Occupation: Staff Nurse (Kims Qatar Medical Center)

AREAS OF EXPERTISE

Document management

Data entry

Secretarial tasks

Office IT skills

Archiving

Document Control

LANGUANGE SPOKEN

English (Proficient)

Arabic ( Basic)

Tagalog(Mother Tongue)

SPECIAL ABILITY

Knows how to perform FIRST AID and Basic LIFE SUPPORT

REFERRENCES:

Available upon request



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