Administrative Assistant Document Control
Resume:
ALVIN G. BLANCIA
Bldg *, *** Al Oraiq Street, Al Wakra, Doha Qatar
*****.*.*******@*****.***
Transferrable working visa with NOC
I want to succeed in a stimulating and challenging environment using hard work, perseverance and dedication, building the success of the company while I experience advancement opportunities.
WORK EXPERIENCE
1.Document Coordinator/ Document Controller
(DECEMBER 2016 – Present)
Danway Electrical and Mechanical Engineering LLC, Qatar
Process invoices for suppliers’ payments and company’s expenses with proper documentation as per the company’s computer system and follow-ups for settlement
Control all aspects of project documentation on multiple simultaneous projects, utilizing control methods/systems.
Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required.
Typing of site documents, and follow up of all the site needs
Issuing and distributing controlled copies of information to the appropriate staff, subcontractors and suppliers as applicable and accurate.
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings hard copy in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Respond to routine inquires and correspondence, and send emails, faxes, mails
Create reports, memos, spreadsheets and presentations
Checking quality of documents and monitoring processes
Maintain contact lists
2.Administrative Assistant/ Document Controller
(FEB 2013-JUNE 2016)
Municipal Engineering Office
Libagon Municipality,Libagon Southern Leyte, Philippines
Schedule meetings, organize engineer’s calendar
Maintain contact lists
Assist in the preparation of regularly scheduled reports
Respond to routine inquires and correspondence, and send emails, faxes, mails
Sort incoming mail, faxes, and courier deliveries for distribution
Create reports, memos, spreadsheets and presentations
Assist with the public bidding process for construction projects, by gathering necessary bidding documents
Assist in making program of works (drafting work required for projects)
Assist in survey preparation, project the survey and assist survey crews
Assist in processing and issuance of building permits
Keep records and documentations of all the projects made and assist in providing information to the public
Update and ensure the accuracy of the department's databases
Control all aspects of project documentation on multiple simultaneous projects, utilizing control methods/systems.
Prepare, operate and update Document Control Procedures in line with the Municipality’s Document Management System.
Checking quality of documents and monitoring processes.
3.Administrative Assistant/ HR Personnel
(JUNE 2010 – JANUARY 2013)
J’NER CEPADA CONSTRUCTION, Maasin Southern Leyte Philippines
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Procure office supplies
Submit and reconcile expense reports
Develop, implement and monitor processes related to document control and management.
Checking quality of documents.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required.
Typing of site documents, and follow up of all the site needs.
Issuing and distributing controlled copies of information to the appropriate staff, subcontractors and suppliers as applicable and accurate.
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings hard copy in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Communicate with employees regarding their inquiries about salary, workloads, work problem, company rules, and other concerns.
Preparing staff handbooks;
Administering payroll and maintaining employee records
Welcomes new employees to the organization by conducting orientation.
KEY SKILLS
Proven admin or assistance experience
Excellent time management skills and ability to multi-task and prioritize work
Strong organizational and planning skills
Effective presentation skills and communication skills both verbal and in writing
Accuracy and attention to details
Effective analytical and problem solving skills
Good numeracy skills
Proficient in Microsoft Office (Word, Excel, Outlook, etc.)
Proficient in English, both written and speaking
Work efficiently as part of a team
EDUCATION
Tertiary University of the Visayas
Cebu City, Philippines
BS Nursing, S.Y. 2005-2009
Secondary Saint Thomas Aquinas College
Sogod Southern Leyte
S.Y. 2001-2005
PROFILE
Age: 30years old
Religion: UCCP- Protestant
Civil Status: Married
Wife: Grace F. Iligan
Occupation: Staff Nurse (Kims Qatar Medical Center)
AREAS OF EXPERTISE
Document management
Data entry
Secretarial tasks
Office IT skills
Archiving
Document Control
LANGUANGE SPOKEN
English (Proficient)
Arabic ( Basic)
Tagalog(Mother Tongue)
SPECIAL ABILITY
Knows how to perform FIRST AID and Basic LIFE SUPPORT
REFERRENCES:
Available upon request
Contact this candidate