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Assistant Executive

Vadodara, Gujarat, India
April 24, 2019

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Curriculum Vitae


Rao Jyoti Nirmalkumar

Date of Birth:


Languages Known:








Residential Addresses:



C- 404,

Sumeru Heights,

Near Cygnus World School,

Opp. Radhe Shyam Party Plot,

Motnath Mahadev Road.



M: 968-***-****


C- 404,

Sumeru Heights,

Near Cygnus World School,

Opp. Radhe Shyam Party Plot,

Motnath Mahadev Road.




Educational Qualifications:

Name of the Course

Name of the Institution


Baord/ University

Result 1. S. S. C

Shri Swaminarayan Public High School, Gandhinagar




2. H S. C

M. B. Patel High School, Gandhinagar




3. B. COM

Ashvinbhai Amrutlal Patel Commerce College,



Gujarat University





Hiramani Institute,



Gujarat University


Computer Knowledge:

Windows 98 / Windows XP

Office Software – Word, Excel, Power Point, Pivot table

Microsoft Visio

Internet Surfing


Lotus Notes

Professional Experience

Total Work Experience: 7 years

Company: Zydex Industries, Vadodara, Gujarat

Designation: Assistant Manager – MIS & Executive Assistant to EVP

Worked as Assistant Manager & Executive Assistant to EVP at Zydex Industries, Vadodara since April 2013 to 15th September 2014 in Corporate Strategy Dept. Zydex Industries is basically a Chemical Industry.

Company: Alstom India Ltd.,Vadodara, Gujarat Designation: Project Assistant to Project Director

Worked as Project Assistant to Project Director Alstom India Ltd., Vadodara since 1st October 2012 to 18th April 2013. Alstom in India's Hydro Business Manufacturing facility is located in Vadodara, Gujarat. Manufacturing facilities for machining new stationary components and repair / servicing of rotors and assembly of turbine / generators of medium and large size Hydro units.

Company: SEFORGE Ltd.,Vadodara, Gujarat Designation: Secretary to Unit Head

Period: From July 2010 to January 2011

Worked as Secretary to Unit Head in SEFORGE Ltd., Vadodara for 5 Months. Seforge is a Suzlon Groups one of the Division / Sister Concern it’s a Asia’s no. 1 Group in Wind Power Energy Sector. SEFORGE is the Global supplier of Castings and Forgings.

Company: AREVA T & D Ltd., Vadodara, Gujarat Designation: Assistant Executive to Unit Managing Director

Period: From December 2009 to July 2010.

Worked as Assistant Executive to Unit Managing Director in Areva T & D India Ltd., Vadodara for 8 months. AREVA T&D offers solutions to bring electricity from the source onto the power network. AREVA T & D build high- and medium-voltage substations and develop technologies to manage power grids worldwide. Areva T & D is a Power Transmission & Distribution Company, it’s a French based company.

Company: Roop Telsonic Ultrasonix Ltd, Gandhinagar, Gujarat Designation: P. A to General Manager Cum Office Assistant

Period: From October 2006 to April 2009.

Worked as P. A to General Manager Cum Office Assistant in Roop Telsonic Ultrasonix Ltd. Gandhinagar for 3yrs. & 6months & also played role of Admin In-charge of RTUL’s 2nd Unit taken on lease. RTUL is an ISO 9001-2000 Company, an Indo-Swiss Joint Venture, and an Organization has completed 25 Years. RTUL is one of India’s leading manufacturers Ultrasonic equipments having application in almost every industry. RTUL is the first to introduce microprocessor based flaw detector in the year 1986.

Job Responsibilities

Preparing Business Plans Action Tracker.

Preparing Business Plan Presentations for HODs & follow up with them for Committed Target Achievements

Preparation of Minutes of Meeting & constant follow up with Production Team for achieving Targeted Date.

Maintaining Yearly Management Committee Review meeting Calendar.

Meeting & Conference Arrangements.

Coordinator between all Top Executives.

Preparing Audio Script, Success Stories – Zydex is recognized for IRF (International Road Federation - 2013 Global Road Achievement Award for the report prepared by undersigned.

Preparing MIS Report as per the formats required by HODs.

International Research work.

Preparing Promotional Leaflets.

Filing & Documentation Management

Fixing Appointments

Visa Processing Documentation Work.

Travel & Accommodation Arrangement.

Preparing Expense Sheet, Travel request etc…

Preparing Data – Graphs, Charts regarding Sales, Order recd., Operating Income, Budget, Year to Date, Competitors etc….

Checking & Composing Mails, reminding regarding imp. Mails to EVP.

Involved in Tendering Job.

Involved in ISO Audit NCR Closing process with MR.

Organizing Seminars etc…

Taking care of Subscriptions & Unit Head Membership Cards.

Scheduling Interview with Unit Head as per his availability.

Sending Invitation Letters to Visitors from Abroad for VISA process.

Updating Unit Head’s Notice Board.

To keep the Director updated during his travel, sort out important tasks in the absence of the Director.

Maintaining all Unit Head’s Business Cards.

Maintaining Imp. Docs of Unit Head.

Arranging to forward Cards & Gift for the function where MD is invited.

Attending Calls (Indian as well Foreign) on behalf of MD.

Taking care of Security, House-keeping, Pantry Staff etc...

Forwarding necessary Circulars for Staff Members.

Visiting Shop Floor to keep an Eye on work in progress as per MD’s instruction. All feedbacks to MD.

Maintaining Confidential Datas’.

Arranging for New Year Diaries + Business Organizers, Reward Certificates, Gifts for Customers etc… visiting vendors place.

Responsible for all sending corporate greetings, Gifts to clients, associates & important vendors (as required).

Event Celebration Arrangements like New Year Celebration, Family Picnic, Inaugural Anniversary Party, Cricket Match etc…

Drafting Letters.

Drafting Offers for Customers, which includes Covering Letter, Quotation alongwith the Annexure.

Keen watch on the Production Activities.

Administration In-charge of RTUL Unit-II, taking care of Security, House-keeping, Garden, Admin. Stationery, Excise Inward Outward of Material from Unit-I to Unit-II / Unit-II to Unit-I. Admin. Management for Travels etc… Supervision of Production team’s work.

Arrangement and Documentation Distribution assuring the necessary action.

Forwarding Samples and Maintaining / Updating Sample Status.

Preparing Goods in Process Statement and forwarding the same to Head Office for Submission of the same to the Bank.

Preparation and distribution of Minutes of Management Review Meeting and the Meetings held with the Customer

Preparing Monthly Sales Report

Taking Photographs of Systems and Samples for further reference.

Key Strengths

1.Team Work

2.Resource Utilizations

3.Good Public Relation

4.Self –Confident, and Positive Thinking


6.Effective Management & Monitoring

Hobbies: Reading, Drawing, Music

Objective: Intend to build a career with leading corporate of hi-tech environment with committed and dedicated people who will help me to explore myself fully and realize my potential. I am willing to work as key player in the challenging and creative environment


I, the under signed, certify that to the best of my knowledge and belief, this data correctly describe my qualification and experience.

(Jyoti N. Rao)

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