Executive Assistant, Office Manager, Admin, travel experience
Resume:
Lisa Tomlinson
*************@******.***
Summary
Dynamic and energetic individual with experience in office management and full cycle bookkeeping. Adept at coordinating international travel, organizing large scale meetings, events and promotions. Proven strengths in building and leading organizations to maximize profitability with special interest in improving efficiency. Recognized and praised for a high attention to detail and integrity with excellent communication, time management and interpersonal skills. Highly reliable and always willing to help out. Can easily multitask and enjoy a challenging, fast-paced environment.
Highlights
Meeting and travel support
Event oversight
Strong written and verbal communication skills
Business correspondence
Office management
Time management
Full cycle bookkeeping
Professional Experience
The Court Group of Companies Inc.
March 2016 - May 2018
Coordinate meetings for high level executives. Prepare and distribute company wide notices, reports, minutes and agendas.
Conduct research and prepare reports.
Maintain company minute books.
Track and submit medical expenses for reimbursement.
Luxury travel arrangements.
High level gate keeping.
Distributed season tickets for Leafs/Raptors/Ticats.
Acting GM for a high level junior hockey team. Responsibilities included event planning, marketing, website design and updates, weekly game day programs. Also coordinating all game day and practice ice for the season, travel arrangements for the team, all compliance documents and correspondence with the OJHL and OHA.
Full cycle bookkeeping.
Dr. Fink Optometry
Feb 2015 - February 2016
Preparation of monthly financial statements using QuickBooks including Income
Statements, Balance Sheets, Cash Flow Statements and Associates Fee reports for 3 companies generating over 2 million in annual sales. Posting intercompany reallocations monthly as required.
Importing all data from ODPro into QuickBooks.
Government remittances including Source Deductions, HST, Corporate Tax installments, WSIB and EHT.
Analysis of expense reports. Reviewed all contracts and renegotiated the terms when possible to reduce monthly expenses. This has saved over $1500.00 monthly.
Implemented a new payroll procedure that saved the company over $40,000.00 annually.
Prepare and post journal entries to the general ledger. Liaised often with the accountant and posted journals entries as directed.
Reconcile bank statements, credit card statements and petty cash.
Accounts Receivable and Accounts Payable.
Reconcile associates fees and prepare monthly statements to include all OHIP payments.
Assume all banking responsibilities, foreign currency accounts and monitoring, maintaining bank relationships. Manage all transfers and deposits.
Negotiating better interest rates and money management to help maximize cash flow.
Office management responsibilities including managing a team of professionals with various pay structures and administrating the benefits program, book and track corporate travel, cater and help plan corporate events.
Payroll, ROE’s as needed, Labour Board and WSIB claims.
My role in HR involves dealing with employee conflict resolution and implementing new policy to improve overall employee satisfaction.
Office supplies, equipment repairs as needed to ensure the office run smoothly and efficiently at all times.
Co-lead weekly meetings to discuss sales figures and encourage open dialogue on how to improve the company as a whole. Personally make recommendations for improvements of all office systems.
Town Optical and Eye Care
July 2014 - Feb 2015
Pretest – involves checking patients in and administering tests prior to seeing the doctor.
Online Insurance claims.
Reconciling A/P – on average I found $2000 - $3000 in discrepancies monthly which were removed from our consolidated invoice.
Dispensary sales.
Condello Travel March 2002 - 2005 (Bookkeeping)
Condello Travel March 2002 - Current (Travel Consultant)
Entering sales data into GBO (travel based software). Preparing monthly financial statements for the accountant.
Reconcile bank statements.
Accounts Payable and Accounts Receivable.
Due to the distance I removed myself from the bookkeeping side in 2005 but maintained my IATA status with Condello Travel. I currently am a part time travel consultant and book corporate/leisure travel.
Carlson Wagonlit Travel
1997 – 2001
Preparation of monthly financial and month end/year end reports for a corporate division, leisure division and a wholesale division where we sold airline tickets to non-ticketing travel agencies.
Responsible for BSP (Billing and Settlement Plan) for all airline tickets, change fee tickets and MCO’s issued onsite for global travel submitted weekly with strict deadlines.
Commission statements and payroll for over 20 employees with various pay structures.
All banking responsibilities including managing multiple currency accounts and credit cards.
Communicate with vendors and tour operators to ensure accuracy of all bookings and to ensure billing was accurate.
All government remittances.
Attended marketing seminars offered through Carlson Wagonlit Corporate to gain knowledge and applied that knowledge to improve our sales revenue.
Prior to working at Town Optical I maintained my private bookkeeping business on a part time basis while raising my 3 children. I have a small catering company as well and have had the opportunity to cater corporate events, small weddings/engagements, BBQs and thoroughly enjoy the social side of the business. In addition I continue with some travel consulting as it is a passion of mine.
Education
Thornlea S.S. – OSSGD 1989
York University – 1992 (part time studies)
Seneca College – 1993 (part time studies)
Galileo Canada – 1998 (Sabre /GBO course)
Athabasca University (online part time)
Mohawk College – 2017 Business Studies online
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