Manager Document Control

MANISH SANATHRA

Doha - Qatar

MOBILE No. +974-********

Email : *********@*****.***

CAREER OBJECTIVE

To secure a position with potential for challenge and fulfillment where there is an increased opportunity for further advancement and responsibility

EMPLOYMENT HISTORY FROM 2000 TO TILL DATE

KEO INTERNATIONAL CONSULTANT (From 08th November 2009 to January 2018)

Senior Document Controller

Responsibilities

Design and Create database in eDMS for better Document controlling system. Every individual staff can get Access in searching, viewing and printing of all Incoming / Outgoing correspondence and submittals. All DC’s and Secretaries can make an entry of all incoming and outgoing documents. By using this database it is possible to print an important report, such as weekly outstanding submittals, correspondence, monthly and overall status etc.

Monitoring and maintaining network activities running in IBM server, configuring network printers, plotters, pc’s etc. Helping most of the employee’s to solve their computer problems. Communicating with Computer suppliers and get maintenance for warranty items. Create Reports and Forms whenever required for the Project, assist Project Director in regard to all kind of Documentation. Distribute documents as per Distribution matrix. Keep updating submittals and correspondences document in eDMS and document control numbering system

Knowledge of uploading and downloading of all kind of documents through Aconex and FTP server. Implementation of Document Control procedure and filing system in new projects according to the company protocols & procedures and liaise with Client, Consultant and Project Management agencies to meet their expected standards. Provide training to concerned persons. Receiving Drawings, Letters and other documents from various parties with proper acknowledgement stamps and distributing them among various departments and parties as per Project Managers Instruction. Establish and follow up of Preparation of Documents for submission (Letters, Material Submittal, Drawing Submittal, RFI, Engineer’s Instruction and etc…) and updating and maintaining Log.

Supervision of Documents Internal & External Distribution and ensuring proper delivery. Supervision / inspection and Archiving of Filing of all Documents including Drawings, follow up for Documents and informing the concerned department for re submission, if required.

Regularly checking and reviewing of all incoming letters from Client, PM, Design Consultant, Contractors etc… on Aconex and forwarding to the discipline in charge for their information, review and necessary action. Monitoring and maintaining Aconex system and creating user ID for the Internal Staff as required. Coordinate and follow-up with all the Contactors, Consultants and an internal site team for the latest / revised information. Independently handling operation and maintenance of office automation equipment. Maintaining a well organized document control system based on agreed procedure which meets the requirements of the entire project.

Dealing with Client, Project Management, Contractors and other outside parties in relation with documentation. Provide proper and timely information about documents as and when required to the concerned parties departments and outside agencies. Provide assistance to various departments in Preparation of various reports like Daily, Weekly & Monthly Reports and Submission of the same too concerned authority. Responding to routine correspondences.

Interview of DC and Secretaries staff to identify best performers; make recommendations to management for increased efficiency. Interface with Project Management, consultants, contractors to resolve problems and issues pertaining to document control.

Maintains a document distribution schedule based on project, client, and internal team requirements. Implements document/data management solutions with a primary focus on document control and records management. Works with and guides program management staff to define unique program requirements. Expedites review, signature approval, and release of contractor and internally produced documents. Ensure timely approvals and distribution of documents. Works at all levels to develop and improve services. Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary.

PROJECT HANDLED

QP DISTRICT – Doha - Qatar

NAKHEEL REAL ESTATE PJSC (From 14th May 2007 to August 2009)

Senior Document Controller

Responsibilities

Handling of documents – Actioning, distribution via emails to staff, Tracking responses & follow up, Retrieval of mails, transmittals, Acting as a focal point for Development Team, Designing new procedures, formats etc for Crescent & Trunk Dept, Updating Crescent & Trunk staff about General issues, Filing, Monthly Back ups, Labelling etc. Prepare Transmittal, Letter to the Consultant, Client, Design Group. Compose letters in response to incoming mail and calls.

Maintaining records related to queries and responses from Contractors, Consultants and informing to top Developer Management about the same. Conducts office internal meetings and prepares Minutes of the Meetings on weekly basis and submit the report to Managers. Reorganize the department's filing system to facilitate document retrieval and minimize time searching for files. Follow up with Internal top Management, Contractor, and Consultants & Suppliers for any issues.

Co-ordinate with to Developer Management / Officers / Sr.QS for the daily progress of the projects and accordingly compiles it and report to the top Development Director/Manager. Also Coordinating with Network Administrator for Network related problems, supervise, train and evaluate staff as assigned. Perform other related duties as assigned.Maintain Correspondence Log in BIW Technologies Software such as Letters, Invoice, Transmittal, and General Report etc.

PROJECTS HANDLED

THE PALM JEBEL ALI – DUBAI

DUBAI WATERFRONT - DUBAI

AL FURJAN - DUBAI

TURNER CONSTRUCTION INTERNATIONAL (From 4th April 2004 to 13th May 2007)

Senior Document Controller

Roles and Responsibilities

As the In charge for the Document Control Department for the prestigious fast track projects, my duties included setting up a well organized document control.

My duties consisted the supervision of distribution of all incoming and outgoing mails and submittals and logging the same. Recording all the correspondence related to the project and filing the same categorically.

Control of incoming and outgoing design documentation Filing and control of internal design and project documents and records. Maintain project correspondence and drawing files. Prepare drawing issues including arranging printing and dispatch. Prepare documents for storage/archiving as appropriate, Logging Transmittal/RFI etc. in Prolog Manager 7.20 software program.

Checking of Maintained logs for the files updated and on current use and follow up sub-contractors daily progress, closely dealing with the PCS team. Supervision of Routine Document Control job as mentioned below.

Handling Petty Cash amount accurately, responsible for all miscellaneous expenses related to Shoreline Project.Also took care of all problems related to IT and assisted with the help of Nakheel ITC Support Team.Communicating with Computer suppliers and get maintenance for warranty items.Create Reports and Forms whenever required for the Project. Assist Project Manager in regard to all kind of Documentation. Distribute documents as per Distribution matrix. Scanning, logging all Incoming Letter’s. Responsible for RFI and NCR issues. Dealing with Clients and get signed/approval outgoing letter’s, Document submittals, RFI, NCR etc.

Keep updating correspondence register and document control numbering system.

PROJECTS HANDLED

DUBAI MARITIME CITY PROJECT – DUBAI

SHORELINE APARTMENTS, PALM JUMEIRAH – DUBAI

JC MACLEAN INTERNATIONAL (From 14th May 2002 to 3rd April 2004)

Senior Document Controller

Responsibilities

As the Document Controller for the prestigious fast track projects, duties included setting up a well organized document control system based on the directives by the Project Manager and Consultants as it is a pre-requisite by the Project Manager. Consist distribution of all incoming and outgoing mails and submittals and logging the same. Record all the correspondence related to the project and filing the same categorically. Maintaining log for the files updated and on current use and follow up sub-contractors daily progress.

Responsibilities included keeping the contract documents under safe and key and make sure that all the documents and correspondence are generated through the system and recorded regularly and systematically. Submission of Materials, Shop drawings, As built drawings, Manufactures data and all other relevant requisites under the transmittal forms to the Project Manager and Consultant for necessary approvals and comments. And filing of all the transmittals based on the trades and shop drawings based on the location and type of activities.Preparation Log of ‘E-1 Log’, ‘Request for Information’, Site Work Instructions, ‘Request for Inspection and Approval’, snagging list, “issued for construction drawings” Daily construction reports, Weekly Progress reports and Monthly progress reports, ‘Advice of Defects’ I ‘Field Memorandums’ project close-out requirement etc…

PROJECTS HANDLED

Emirates Palace Hotel – Abu Dhabi / Ibn Battuta Shopping Mall – Dubai / Abu Dhabi Investment Authority Headquarters – Abu Dhabi / Gulf Library (Center for Advanced Documentation & Research) – Abu Dhabi / Mall of the Emirates – Dubai / Royal Air Wing In Dubai Airport – Dubai / Manhattan Hotel – Dubai

Hacco Engineering and Construction Company LLC. (From June 2000 to May 2002)

Document Controller At Rumavati Tower – Abu Dhabi

Distributing Mail.

Data Entry, Sending Fax and E-mail.

Day to Day running of the office.

Correspondence and Filing.

Routine Secretarial Duties like Typing, Quotation, Faxing and E-mail.

ACADEMIC QUALIFICATION

H.S.C Science College in Porbandar, India

Diploma In Computer Science (DCS)

TECHNICAL SKILLS

IATA Travel Course, Training from Al Faraj Global Services, Training Institute, Abu Dhabi

Programming Language C, C++

COMPUTER SKILLS

Aconex – Web Base Software

BIW Technology - Web Base Software

Primavera Expedition - Web Base Software

Prolog Manager 7.20

Internet and Email.

MS Office (Word, Excel, PowerPoint, Access)

PERSONAL DETAILS

Age : 38Yrs

Nationality : Indian

Religion : Hindu

Marital Status : Married

Visa Status : Visit Visa

Passport No. : J 5530968

Languages : English, Hindi, Gujarati

REFERENCES

Will be provided upon request

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