Administrative Assistant Executive

Deb DeVarney

Experienced Administrative Professional

Office Operations; Outlook Coordinator; Travel Planner; Accounting; Human Resource Duties; Purchasing; Reception Duties; Event Planner; Company Newsletters; Expense Reporting; Data Entry; Vendor connections; Office equipment specialist; Receptionist/Manufacturing assistant.

Work Experience

Accounts Receivable Representative II

Keurig Dr Pepper (KDRP) – Waterbury, VT 05676

September 2016 to January 2019

Take ownership of not only entering payments and follow through to post in SAP but to also learn the coding of the deductions for the accounts that you own.

Maintain all documentation, word documents and Spreadsheets for backup for all your accounts.

Follow through with your cashapps duties each and every week. Back up anyone that is out and save all documentation for back up as well.

Research and resolve documentation for the Audit team

Research and resolve items that are coming in wrong and send off to the correct department to be reversed. Follow through to completion.

Construct process docs for all your accounts so that others can learn and post when you are out.

Miscellaneous Deposits processed through the bank machine, Add to Spreadsheets and save everything

Accounts Receivable Rep I

Green Mountain Coffee Roasters – South Burlington, VT

September 2013 to September 2016

Apply Check and Wire payments. Follow through with all emails and all other connections to post

Deposits for Miscellaneous items. Run through the bank machine, Keep track of all spreadsheets

Maintain all checklist and keep team up to date

Research, resolve deposit payment discrepancies, internal and external contacts

Support credit and collections and the Data Analyst to assure proper documentation for all coding payments

Legal Administrative Assistant

April 2013 to June 2013

SERINGETI INVOICE TRACKER - matter intake via spreadsheets

Outlook 2010 - process calendar meetings and invites

Web-ex – coordinate meetings

MS Office - process and maintain excel and word documents

PATTSY WAVE – scanning of all original Trademark certificates

Archive Room - maintain file room for contracts and the like

Order Supplies – order monthly coffee supplies, assist in all other administrative task when they arise

Iron Mountain Records – prepare file boxes for off-site records as well as maintain spread sheets for bar-coding

Confidentiality – follow all legal rules and regulations according to company policies

Inventory Transaction Analyst

April 2012 to March 2013

Purchase Orders – track all PO’s and DO’s, match critical criteria

Outlook 2010 - track emails for inventory department

PS (PeopleSoft) – data entries and adjustments

Finance- select paperwork, invoices, etc.

Inventory Filing System – monthly transactions

Share Point- enter data and track emails

Administrative Assistant – support department

2012-2019 total years for KDRP or Green Mountain Coffee

Executive Administrative Assistant

Burton Snowboards - Burlington, VT 05401 802-***-****

July 2010 to November 2010

Filled in for the Executive Assistant in the Sales Department while on maternity leave

Outlook 2010 Calendar – scheduled appointments and conference room’s

MS Office - maintain spreadsheets and word documents

Budgets – keep a monthly log of expenses

Event Planning – support sales staff for all events like catering, menu, etc.

Front desk - all duties of a receptionist

Travel – processed travel with the offsite travel company for all managers

Concur Expense Reporting System – process monthly expense data and submit to accounting

Administrative Assistant/Receptionist

Burton Snowboards - Burlington, VT

January 2001 to June 2010

Front Desk/Gatekeeper - Trained to operate the PBX and AVAYA phone system –control all traffic that comes through the front door with grace and swiftness, process letters, orders, warehouse assignments, data entry, mail distribution. Many hats of the organization.

BMC Monthly Newsletter - In charge of constructing our first ever-manufacturing monthly newsletter. The newsletter helps to improve the corporate culture

Kronos Timekeeper System- maintain all aspects of the hourly employees working hours and time off

Human Resources – assist in all projects, creating badges, check distribution bi-weekly and to maintain strict confidentiality.

New Hire Procedure – assist in maintaining all forms for new hire and scheduling appointments for offsite employee testing.

Recruiting – assist in making contact with potential candidate for interviewing as well as following through with checking on past work history

Purchasing Department - provide support with extensive knowledge of SAP

Office & Safety Supplies – maintain ordering log for office and keep track of safety supplies

Legal Assistant

Burton Snowboards - Burlington, VT

July 1999 to December 2000

SAP - Invoice processing and check request

Concur - expense reports

Outlook - Maintain the department schedules and meetings

proof-read agreements and other related documents

Legal Filing System – open and maintain files, up-to-date and in order, as well as all reports that come through on a daily basis. Searches for and investigates information contained in files when called upon

2001-2010 total years for Burton Snowboards

Education

Diploma

Milton High School

Additional Information

Qualifications

SAP, PeopleSoft, SharePoint

Mastering the Essentials of Human Resources

MM Hayes for the Kronos Timekeeper 5.1, 6.0

Kronos Security Systems

Avaya Phone System, PBX

MS Office 2010

Concur Expense System

Serengeti Tracker (invoice) for all legal matters

Pattsy Wave (Trademark and Patents)

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