Administrative Assistant

SALINA SAIMON

Tel : +821*********

Email : ************@*****.***

Kakao ID : selina9559

Date of Birth : September 5, 1990

Age : 28

Nationality : Malaysia

Experience

* ***** ** ***** **********

Jul 2015 - Jan 2018

(2 years 7 months)

Admin & Account Assistant

The Institution of Engineers, Malaysia Sabah, Malaysia Industry Non-Profit Organisation / Social Services / NGO Specialization Secretarial/Executive & Personal Assistant Role Secretary/Personal Assistant

Position Level Junior Executive

Monthly

Salary

MYR 2,200

Working as secretariat in one of reputable Non-Profit Organization in Malaysia. Responsible for day-to-day task, account and administrative duties of the office. Taking care of the members welfare and overlooking all aspects of professional engineering practice and development. Duties:

• attend phone calls, email and fax (daily basis)

• provide administrative and clerical support to Branch Chairman and main executive committees

• Schedule meetings and arrange venue and refreshments

• prepare agenda for meetings & taking minutes of meeting

• alert Branch Chairman / main executive committees about notice of meetings / cancellations of meetings

• circulating approved minutes & checking agreed actions are carried out

• arrange for outgoing mail and packages to be picked up

• coordinates office management activities; determine matters of top priority and handle accordingly

• maintaining effective records and administration

• keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committees and members of the organisation

• compiling list of names and addresses that are useful to the organisation, including those of appropriate government officials or officer

• keeping a diary of future activities

• in charge with book-keeping, accounts records, payment vouchers, receipts, tax invoice and GST (Goods & Services Tax) using Autocount software

• controlling credit and chasing debts; to collect outstanding payments from debtors and tenants

• arrange/assist lectures, exhibitions, seminars and courses

• liaising with local government agencies & NGO for courtesy calls/networking visits

• working closely with executive committees, liaising with hotel event managers to ensure this NGO's conference, seminars and annual/biennial dinner well organized

Mar 2013 - May 2015

(2 years 3 months)

Admin Assistant

S.E.S Construction Sdn Bhd Sabah, Malaysia

Industry Construction / Building / Engineering

Specialization Clerical/Administrative Support

Role Administrative Executive

Position Level Junior Executive

Monthly

Salary

MYR 1,600

Working as part of the sales team and office administration. Responsible for day-to-day task and administrative duties of the office. Project involved: 1. 58 Units 2 Storey Terrace Houses, Taman Makmur Ria, Jalan Pulutan Menggatal.

Duties:

• attend phone calls and fax

• entertain clients (walk-in or by appointment)

• ensure complete proper filing of documents and records

• in charge with stationery requisition and office refreshments

• manages workers passport/work pass renewed before due date

• manages company private cars/machineries road tax, Puspakom, insurance renewed before due date

• manages mailing of progress claims letter (copies to purchaser and solicitors)

• perform bookkeeping duties including invoicing, receipts and payment vouchers

• prepare weekly reports of progressive claims as needed by General Manager

• liaising with solicitors on issues with regards to the preparation of Sales & Purchase agreement, loan agreement and progressive claims.

• liaising with bank on issues with regards to the housing loan application, loan agreement and progressive claims.

• manages water supply application of 58 units houses for abovesaid housing project; filling out each form, arranges all copies of Sales & Purchase Agreement and land titles for certify true copy, also get the purchaser(s) to sign the application form, pay the water meter deposit and provides certified true copy of their National Identification

• assist in other ad-hoc tasks as needed by the company Feb 2012 - Dec 2012

(11 months)

QAQC SUPERVISOR

SABABINA SETIA SDN BHD Sabah, Malaysia

Industry Construction / Building / Engineering

Specialization Engineering - Civil/Construction/Structural Role Supervisor/Team Lead

Position Level Fresh / Entry Level

Monthly

Salary

MYR 1,300

Working as part of the supervisory team and supporting the project manager and also responsible for day-to-day task and administrative duties of the office.

Some project I was involved are:

1. Pacific Parade Likas; opposite Likas Square, Jalan Istiadat 2. Merekabentuk, Membina dan Menyiapkan 696 Unit Rumah Pangsa dan Kerja-Kerja yang Berkaitan Dengannya bagi Program Perumahan Rakyat (PPR) Di Kg. Ketiau, Putatan, Sabah, Malaysia

Duties:

• Typing documents and distributing memos

• Handling petty cash claim.

• in charge with preparation and distribution of Site Monthly Progress Report

• Maintain site activity record by daily basis

• Handling incoming / outgoing calls, correspondence and filing

• Faxing, printing, photocopying, filing and scanning (general office duties)

• Monitoring inventory, office stock and ordering supplies as necessary.

• Updating & maintain the holiday, absence, and wages advance records of staff and general workers

• Responsible for purchase orders issuance and follow up Delivery order in timely manners

• Updating and filing of all relevant site documents Education

2011 Politeknik Kota Kinabalu

Diploma in Engineering (Civil) Malaysia

CGPA 3.24 / 4.0

2007 SM Teknik Kudat

Primary/Secondary School/SPM/"O" Level in Civil Engineering Studies Malaysia

Major Sijil Pelajaran Malaysia

Skills

Intermediate Microsoft Excel 2007, Microsoft Word 2007, Microsoft PowerPoint 2007, AUTOCOUNT

Languages

Proficiency level: 0 - Poor, 10 - Excellent

Language Spoken Written

Bahasa Malaysia

(Primary)

10 10

English 9 9

Skill & Strength

• Willingness to learn; open to criticisms for self improvement.

• Good communication skills with extraordinary personality,

• Friendly and able to adapt in new office / work environment

• Ability to maintain company confidential.

• Good working knowledge of MS Powerpoint, MS Words and MS Excel.

• Ability to work even whilst under pressure and tight deadline.

• Ability to multi task and manage conflicting demands.

• English – Non Native Speaker: Writing (9/10), Speaking (9/10)

Contact this candidate