Assistant Administrative
Resume:
Charlotte L Spurr
*********@*******.*** **** Cherry Grove Rd, Knoxville TN 37931 865-***-****
Executive/Project Management Assistant
Business professional with a career reflecting strong leadership qualifications coupled with a diverse background in the areas of Project Management, Office Management, Publication, Promotion, and Event Coordination. Primary focus on helping others to be successful by managing special projects, coordinating successful events, building relationships with both inside and outside vendors, creating and managing electronic media. Budgeting / New Employee Training / Special Event Coordination / Human Resources / Project Management / Safety & Security / Vendor Relations Education
George Washington University, Washington DC George Washington University, Washington DC Master’s Certificate in Project Management Associate’s Certificate in Project Management University of Central Arkansas, Conway, AR University of Central Arkansas, Conway, AR Completed the Following Courses for Bachelors of Science in Psychology Master’s Degree in Psychology –
(Counseling Theories, Career Awareness,
Analysis of the Individual, Multicultural Studies, Group Counseling, Student Personnel Services, The College Student) Certifications
Project Management Institute
CAPM – Certified Associates in Project Management
Technical Skills
Microsoft Applications
MS Office Suite
SharePoint
Visio
Publisher
Outlook
Operating Systems
XP/7/10
Mac OS
Network Architecture
Client/Server
Web based
Professional Experience
TeamHealth, Knoxville, TN 1/16 – present
TeamHealth was founded in 1979 with a vision of developing the best teams of healthcare professionals, driven to advance patient care through leadership, innovation and teamwork. TeamHealth is a physician-led, patient-focused organization whose success stems from dedication to innovation, teamwork and integrity.
Executive Assistant to the CIO 4/18- present
Special Projects:
Assist Organizational Consultant with multiple aspects of the EIT Department reorganization.
Coordination of department wide meetings, round tables and Lunch and Learn presentations.
Serve as Project Assistant on various short term IT projects within the department.
Assistance with Audio/ Visual needs for meetings including WebEx, Click Share, Blue Jeans, Zoom and other presentation software.
Created process improvements for onboarding of new employees and contractors.
Responsible for departmental seating and space planning Administrative Responsibilities:
Providing executive level assistance to the CIO, multiple VPs and the CIO’s leadership team.
Scheduling of travel/training for all department personnel including travel, lodging, meals, entertainment and equipment.
Preparation of invoices for accounts payable including cost center and general ledger account.
Monthly expense reporting and budget tracking for the CIO and multiple VPs.
Outlook calendar organization including creation of meetings, scheduling of rooms, scheduling of participants, procurement of necessary equipment and materials and provision of meals.
Maintenance of confidential personnel records.
Greeting and receiving of visitors.
Serve as a liaison between the CIO, Vice Presidents, their leadership teams, department personnel and other departments within the business.
Assistant to the Enterprise IT Leadership Team 2/17 – 4/18 Special Projects:
Assist Organizational Consultant with multiple aspects of the EIT Department reorganization.
Coordination of department wide meetings, round tables and Lunch and Learn presentations.
Serve as Project Assistant on various short term IT projects within the department.
Assistance with Audio/ Visual needs for meetings including WebEx, Click Share, Blue Jeans and other presentation software.
Serve as coordinator in the development, implementation and administration of department programs, projects and activities.
Administrative Responsibilities:
Providing executive level assistance to seven Vice Presidents and the leadership team.
Scheduling of travel/training for all department personnel including travel, lodging, meals, entertainment and equipment.
Weekly preparation of invoices for accounts payable including cost center and general ledger account.
Monthly expense reporting and budget tracking for the CIO and multiple VPs.
Outlook calendar organization including creation of meetings, scheduling of rooms, scheduling of participants, procurement of necessary equipment and materials and provision of meals.
Maintenance of confidential personnel records.
Greeting and receiving of visitors.
Serve as a liaison between the Vice Presidents, their leadership teams and department personnel. Administrative Coordinator, EDM Operations 1/16-2/17 Special Projects:
Assist Project Coordinators with maintenance of EDM database.
Coordination of Peer Recognition Program within the EDM department.
Creation of reports for quarterly audits of the OnBase document management system.
Serve as Project Assistant on various short term IT projects within the department.
Serve as coordinator in the development, implementation and administration of department programs, projects and activities.
Administrative Responsibilities:
Providing executive level assistance to the Vice President and the leadership team.
Scheduling of travel/training for all department personnel including travel, lodging, meals, entertainment and equipment.
Weekly preparation of invoices for accounts payable including cost center and general ledger account.
Monthly expense reporting and budget tracking.
Outlook calendar organization including creation of meetings, scheduling of rooms, scheduling of participants, procurement of necessary equipment and materials and provision of meals.
Maintenance of confidential personnel records.
Greeting and receiving of visitors.
Serve as a liaison between the Vice President, leadership team and department personnel. CSL Plasma, Knoxville, TN 12/13 – 1/16
CSL Behring is a global leader in the plasma protein biotherapeutics industry. We research, develop, manufacture and market biotherapies that are used to treat serious and rare conditions. Assistant to the Director of Operations, CSL Plasma Laboratory Special Projects:
Coordinating of laboratory wide employee activities including week long Lab Worker Week.
Document retention and destruction along with maintenance of Archive Records.
Revamp of office supply purchasing process.
Creation and retention of weekly and monthly metrics and reports.
Creation and distribution of laboratory publications and promotions including weekly Power Point presentation.
Serve as point of contact for all external vendors, providing them with security access, building access, meeting space and other needs in order to make their on-site business successful. Administrative Responsibilities:
Providing executive level assistance to the Director and the leadership team.
Scheduling of travel/training for all department personnel including travel, lodging, meals, entertainment and equipment.
Weekly preparation of invoices for accounts payable including cost center and general ledger account.
Monthly expense reporting and budget tracking.
Outlook calendar organization including creation of meetings, scheduling of rooms, scheduling of participants, procurement of necessary equipment and materials and provision of meals.
Maintenance of confidential personnel records.
Greeting and receiving of visitors to laboratory site.
Serve as a liaison between the Director, leadership team and laboratory personnel.
Serve as point of contact for corporate HR/Benefits department at the laboratory. Scripps Networks, Knoxville, TN 8/05 – 10/13
Scripps Networks is the leading developer of high-profile, lifestyle-oriented content for many media platforms including television, digital, mobile and publishing. Their diverse portfolio of media includes HGTV, DIY Network, Food Network, Cooking Channel, Travel Channel and Great American Country. Executive Assistant to the CIO/Leadership Team, Technology Department 3/12 – 10/13 Administrative Assistant/Project Management Assistant, Enterprise IT Operations 8/05 – 3/12 Special Projects:
SharePoint Knowledge Transfer – following the Technology reorganization, assisted with the coordination and management of system engineering/administrative documents into SharePoint, creating a centralized, organized system for document retention.
Software Licensing – responsible for purchasing, tracking and auditing of all software licenses such as Windows XP/7, MS Office, Visio and other specialized applications for the entire department to stay on budget and in compliance.
Communication Devices – managed Verizon account for all departmental communications including cell phones, pagers, and wireless cards tracking monthly usage to stay on budget.
Cisco Video Conferencing – managed Cisco video project following installation by coordinating with vendor to insure training and marketing of new video equipment resulting in a reduction of travel dollars.
Departmental Safety Officer – responsible for ensuring that all employees had knowledge of proper evacuation routes, safe shelter locations and that employees were safely removed from building or located in shelter location following safety drills.
Yearly Security Conference - coordinated yearly security conference including travel, lodging, meals, entertainment and equipment for all participants.
External Vendor Management – served as point of contact for all external vendors, providing them with security access, building access, meeting space and other needs in order to make their presentations successful. Administrative Responsibilities:
Providing executive level assistance to the CIO and his leadership team.
Scheduling of travel/training for all department personnel including travel, lodging, meals, entertainment and equipment.
Monthly expense reporting, budget tracking and procurement of company credit card for new employees.
Outlook calendar organization including creation of meetings, scheduling of rooms, scheduling of participants, procurement of necessary equipment and materials and provision of meals.
Maintenance of confidential personnel records including time sheets, monthly expense reports and monthly time off calendars.
New Hire/Contractor on boarding and facility coordination for department at large. Grace Baptist Church, Knoxville, TN 4/04 – 8/05
Assistant to the Mission’s Pastor/Director of IT
Coordination of mission’s conferences. This includes scheduling of speakers, providing meals and accommodations, and recruiting and training in-house volunteers. Responsible for all aspects of purchasing for conference and creation of publicity and promotion materials.
Provide all administrative support to pastor and volunteers to include but not limited to correspondence, purchasing, calendar maintenance, facility and vehicle requests, scheduling of trips and appointments, quarterly budget reports and general office duties.
Scheduling of flights/transportation for overseas trips, included lodging and insurance.
Serve as the intake person for all community and church benevolence assistance. Verify needs and work with various parties to facilitate solutions.
Purchase all necessary computer hardware and software as determined by the Director of IT. Central Baptist Church of Bearden, Knoxville, TN 1/02 – 4/04 Administrative Assistant to the Associate Pastor of Single Adults/Assimilation
Posted attendance for Sunday School departments and various small groups. Creation of monthly newsletter mail-out and various special activities publicity.
Mailed information packets to all visitors and new members. Mailed visitor/new member information to deacon board and maintained the lists of information.
Planned and implemented community wide women’s events including scheduling speakers, coordinating meals and door prizes, recruiting and training of in-house volunteers to assist in the event.
Planning and implementation of various monthly and quarterly singles activities.
Created church-wide publication and promotional materials as needed.
Served as administrative support to pastor and office. References available upon request
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