Executive Assistant /Office Manager

Yvette M. Dunmore

Ph: 408-***-****

********@*****.***

Operations Manager & Executive Administrative Assistant

** ***** ** *-***** Executive Administrator support professional offering versatile Operations management skills. Highly organized, efficient and skilled in a variety of office support tasks. Strong planner and problem solver, who readily adapts to change, works independently and exceeds expectations in a team environment. Confidently multi-task, prioritize and meet tight deadlines without compromising quality.

Key Skills:

Office Skills:

C-Level Executive Administrator

5-yrs Start-up Exp.

Records Management

Database Administration

Staffing Assistant

HR Benefits Coordinator

Operation/Office Management

Certified Events Management

Communication, organization and planning

Finance & Budget Management

Mailroom/Receptionist Supervisor

Travel Coordinator

Spreadsheets/Reports

Extensive Calendaring

Project & Assignment Management

Computer Skills:

MS Office Suit

MS Publisher/Project/Access

SalesForce, CRM

Concur Travel

Expensify

Google Suite: Calendar, Cloud, Docs, Slides, Sheets & Gmail & Slack

Internet Research

Zoom and WebEx

PeopleSoft HRMS/HRIS

Oracle Systems & Lever

SharePoint, Dropbox

Thunderbird, FileMaker Pro

Dropbox & DocuSign

Declara, Inc. 12/2013 – 2/2019 Operations Manager & C-Staff Executive Administrator

Successfully managed all aspects of multiple, executive C-level appointments, meetings, travel requirements, conference and emails

Organized and maintained highly confidential company and employee information

Organized and coordinate office operations and procedures

Prepared and manage all Board meetings and logistics

Successfully managed domestic/international travel logistics as well as passport and visa processing

Managed all Corporate credit cards, prepared T/E reports and reconciliation

Onboarded new employees and processed terminations

Manage accounts receivable and payable reconciliation via Bill.com and Quickbooks

Process Payroll & Reports via Paychex

Successfully organized all company and employee events within budget

Successfully negotiated and managed all facilities and maintenance contracts

University of California Experience:

UC Berkeley 08/2012-12/2013

Executive Assistant to the L+OD Director

HR Project Coordinator of all logistical support for the Senior Leadership Program for Managers and the UC Management Development Program.

Project Manager and successfully created an operating plan, business process and tools to effectively coordinate all logistic needs, from design phase through implementation and under budget requirements for the remodeling of student classroom.

Worked collaboratively with trainers and consultants to assess program needs and provide recommendations for improvements.

Reviewed participant position data to prepare preliminary reports, list of attendees for restricted courses, utilizing LMS.

Collaborated with trainers, consultants and other organization personnel to create budgets for Events. Responsible for all vendors and outside contractors.

Managed trainers and facilitator's equipment, room set-up, and security of training rooms (L+OD).

Draft, review, and/or negotiate a variety of commercial documents, including vendor contracts, NDAs, vendor registration forms, amendments, upsell agreements, and change orders.

Yvette M. Dunmore

Lawrence Berkeley National Laboratory 12/2008 – 04/2012

Executive Assistant to Director, DOE Berkeley Site Office (Full-time)

Assistant to the Deputy and Assistant Director of (SSRL), a division of SLAC

FVA Sensitive Country Project Coordinator/Administrator

Independently provided complex administrative support, as well as project and event coordination for executives, visiting scholars, and dignitaries

Managed complex and multiple electronic calendars with strong knowledge of business requirements and coordination

Coordinated board meetings, agendas, presentations and logistics

Managed inquiries: In person, phones and emails based on operation/function knowledge

Managed executive domestic and international travel arrangements; managed expenses, reconciling monthly corporate cards, authorize billing and payments

Proactively tracked finances and budget of departmental spending

Proactively analyzed current processes and procedures and recommended program and/or administrative improvements; resolved issues of moderate scope and complexity

Supervised various departments including Mailroom, Receptionist, On-site Travel Agent

Benchmarked and Implemented vendors, i.e., Car/Hotel Contracts; Implemented Travel Policy and

Procedures reducing travel budget of $20K annually

Identified billing errors and recovered $5,500 in vendor overpayments.

Provided liaison activities to the DOE Counterintelligence office staff in the form of background checks, building access, badging reports, database queries and reports, visitor access records, or other information as requested

Produced and maintained HRIS reports: HRIS Facts Term Hires by date for sensitive countries; Monthly Headcount Report, Weekly Timesheets for Regular and Temp/Contractors Employees

Establish/maintain and update financial records for user accounts, grants, work for others projects and purchase orders using Excel and SLAC software Business Information System

Other Employers

Advanced Micro Devices 06/2007 – 12/2008

Executive Assistant support to the Corporate Vice President

WW Sales & Marketing & Accelerated Computing

Stanford Linear Accelerator Center 03/2004 – 06/2007

Assistant to SLAC Safeguards and Security Director (Full-time)

Assistant to User Support & Asst. Records Manager

Executive Assistant to Deputy Director and Asst. Director 01/1990 – 11/1993

Lehman Brothers, Inc 07/2001 – 12/2002

Executive Assistant to the Managing Director – Venture Capital (Contractor)

Siebel Systems 12/2000 – 05/2001

Executive Administrator to the CFO (Full-time)

BigVine.com 03/2000 – 11/2000

Executive Administrator to the President & COO (Full-time)

E*TRADE Group, Inc 09/1997 – 03/2000

Executive Assistant to the President & Chief Technology Officer (Full-time)

- Assisted with the company IPO

Education

Berkeley City College – Pace Program, (AA Program) in Liberal Arts

San Jose Hillview Vocational Center – Graduate – 1979 – 1981 (IBM Scholarship)

Yerba Buena High School – San Jose – (Graduate)

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