Executive Assistant Personal

OLUFUNMI ODETUNDE

House ***, Prince Ademola Oniru Street, Victoria Island, Lagos •+234(0)802-***-**** •*********@*****.***

SUMMARY OF QUALIFICATION

A Proactive Administrative Executive with 10+ years diverse and progressive experience planning and directing c-level administrative affairs and Board support. Skilled in all aspects of executive administration including liaising with senior corporate and government representatives. Correspondence preparation and distribution; meeting preparation and documentation of minutes.

Strong organizational and communication skills with the ability to independently plan and manage diverse business relationships. Proven record of success increasing efficiency whilst reducing expenses. Accustomed to fast-paced, high pressure positions; demonstrated ability to prioritize multiple tasks, meet deadlines and provide quality service.

Core competencies include:

Board Relations & Governance

Event & Presentation Coordination

Time Management & Prioritization

Purchasing & Inventory

Confidentiality

Strong written & oral communication

Administrative Staff supervision

Travel & Itinerary arrangement

Calendar Management

Personal Interests

Reading, Writing, Communicating, Keeping Fit as well as exploring New Things and Ideas

PROFESSIONAL EXPERIENCE

Davisther Brokers Limited, Victoria Island, Lagos March 2017 till date

Executive Assistant to the Chairman

Provide a full range of support services for the Chairman & other office administrators as may be required. In charge of document preparation, confidential file management, mail handling, supply ordering and record maintenance. Coordinate and carry out special events, projects and communication plans.

Administration & Organization:

Created highly effective organizational and filing system including quick and thorough indexing, filing and offsite storage resulting in easy access to critical information and streamlined office functioning

Coordinated and set up high-level conference calls, board and management meetings, special events and travel arrangements for top executives

Updated and maintained the Chairman’s calendar; completely reorganized the executives and finance libraries; and assisted managers with special projects as needed, including renovation and office move

Communication & Client Relations:

Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals

Acted as a liaison and maintained open lines of communication among senior executives, board members, shareholders & middle management administrative staff

Coordinated preparation and timely dissemination of company reports and slide preparations for board meetings

Davisther Brokers Limited, Victoria Island, Lagos Jan. 2012 – Feb. 2017

Head, Corporate Services Department/Office Manager

An insurance brokerage firm specializing in life & non-life insurance products

Effectively managed all operations, and supervised a team of ad-hoc staff. Formulated and implemented office policies and procedures. Recruited, screened and interviewed applicants for clerical positions.

Key accomplishments:

Coordinated team events and town hall activities at the best yet economical locations – saved expenses by 40%

Collaborated with other departments of company to centralize the customer database for easy retrieval of information

Decreased office expenditures by 15% by implementing needed controls on stocks/supplies and standardizing office procedures

Primewaterview Limited, Lagos, Nigeria April 2007 – Oct. 2011

Executive Assistant to the Chief Executive Officer

A real estate development company

Supporting the Executive Director in leading a global property management firm; liaising with clients, internal staff and external property professionals in the management of over 500 investors.

Key accomplishments:

Researched and recovered some overpayment from the travel expert been used by the company after implementing a detailed travel program that placed limitation on air & hotel accommodation.

Corresponded with lawyers to finalize sale agreements on behalf of the CEO; and also arranged high-profile meetings and events for upwards of 130 attendees comprising of brokers, vendors and government officials.

Coordinated the Business Development team in organizing both broker open houses and public open houses.

New Africa Business Development & Inv. Co. Ltd., Lagos, Nigeria Oct. 2003 – Feb. 2007

Personal Assistant to the Managing Partner

Financial and Management Consultants

Served as Personal Assistant to the Managing Partner and three other Foreign Partners as necessary; also handling correspondence and enquiries from more than 5 partner companies. Prepared bi-weekly expense and travel reports.

Key achievements;

Prepared, organized and stocked residential properties prior to arrival of high net worth clients and partners; also organized personal tours around Lagos and its environs during their stay.

Assisted in compiling and submitting travel documents for clients for business travels to partner countries.

Managed perfectly the personal security portfolio of the Managing Partner and prepared regulatory filings as needed.

Legacy Consults Limited, Lagos 2002 – 2003

Front Desk Officer

Telecommunication Company

Majorly performed customer relations tasks which includes answering phone calls, following up on every customer related issues whilst ensuring complete satisfaction and maximum utilization of the product or services sold to customers.

Citizens International Bank, Lagos 2001 – 2002

Front Desk Officer

Assisting the Customer Service Desk with customer relations and performing other office administration as may be assigned. Involved in the bi-monthly outdoor campaign initiative to foster the marketing drive.

EDUCATION

Lagos State Polytechnic, Isolo 2004 - 2006

Higher National Diploma (HND.)

Lagos State Polytechnic, Isolo 2000 - 2002

Ordinary National Diploma(OND.)

TRAINING, CERTIFICATION & VOLUNTEER SERVICES

Strategic HRM for Middle Managers 2015

-A comprehensive overview of the HR Unit and its associate functions with other departments

Lagos State Fire Service 2014

-A national training workshop on Strategic Fire, Risk and Safety Management system

Nigerian Institute of Safety professionals 2013

-HSE Competence Development Training ( Level 2)

IFRS Conversion Training Programme 2014

-A global overview of the International reporting standard IFRS and its application to all spheres of an establishment

Sage Pastel Training 2010

-Comprehensive training on the rudiments and operation of the Sage Financial software

Poise Finishing School 2004

Alliance Francaise, Ikoyi 2002

Reference Available On Request

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