Administration Officer

Flat **, Building **, Al Arab Street, Najma, Doha, Qatar

Resident Visa / QID No.282********

M. +974-******** E. **************@*****.***

MR. ROSS IAN C. TAEZA

HR ADMINISTRATIVE / DOCUMENT CONTROLLER POSITIONS

Equipped to continue serve excellence and professionalism in Administration and Management field, while Seeking growth with open insights towards new challenges where my skills and efforts are fully utilize and empowerment is encouraged.

Exceptional attention to detail, result-focused, customer-driven, very passionate, self-confident, self-motivated, enjoy stretching performance beyond comfort zones, able to work under pressure, fast learner, adaptive, well- organized, strive to meet deadlines, adores public speech, race to lead, decision maker, know-how to fix priorities, initiative, pro-active and extremely dedicated. Possess high sense of commitment and responsibility, strong communication and interpersonal skills blended with a professional friendly approach and a touch of humor. PROFESSIONAL EXPERIENCE

ADMIN / HR ADMINISTARTOR

KHALIJ SWAN GROUP, Doha Qatar November 2016 – Present

Handled all personnel related matter including recruitment, monthly payroll, organized and maintained personnel files, passport and immigration formalities.

Provides administrative support to Human Resources Department

Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements implementing changes.

Resolves administrative problems by preparation of reports, analyzing data, and identifying solutions.

Update internal database, prepare HR documents like contracts for new hire and guidelines.

Assist Payroll Department by providing information like leaves of Absence, sick days and work schedules.

Answer employee’s inquiry about HR-related issues

Preparing quotation and Invoices, Collecting payments from the clients.

Maintains supplies inventory by checking stock, anticipating needed supplies, verifying receipt of supplies.

Making Daily schedule and monitor daily operation for the smooth flow process of the company.

Develop and enforce company policies and structures for the growth of the business.

Ensure client data is protected from the public and secured against fraud by enforcing access rights and verification.

Keeping good relation between the clients, suppliers, and vehicle workshop

Collaborate with heads and group operations to develop best practices for successful business operation

Manage operation that includes reviewing and authorizing payment, monitor and control range of similar corporate business, regulation and delivery of high quality customer service.

Prepare statistical and management report such as Quarterly report, Monthly Report according to prescribed schedules so that all relevant parties are assured of integrity of transactions and facilitate decision making.

Handling the labors at the duty and keeping in touch with the camp boss for the departure of staff from accommodation to project site.

Handling projects smoothly and considering the required needs of the project. PROJECT HANDLE

• Ezdan Compound and Villages

• NAAAS ( American Academy, Ministry of Finance )

• Qatar Mall (Cleaning Services)

• G.A.M.A. ( General Authority for Minor Affairs )

• QNCC- ( Qatar National Convention Center )

• Abdul Jaleel Abdul Ghani Nasser Sons Trading Co.W.L.L.

• Shangri-La Hotel Doha

• The Westin Hotel and Spa

• Doha Marriot Hotel

• La Cigale Hotel

• Rotana Hotel and Resort

WAREHOUSE SUPERVISOR

PANALPINA LOGISTICS, Doha Qatar March 2016 - August 2016

Supervise day-to-day operations in a warehouse.

Supervise loading and unloading operations.

Prepare shipping documentation and other related paperwork.

Operator of forklift license by QISC and pallet jack operations.

Order, receive and maintain equipment, materials and tools.

Supervise counting, weighing and identifying of materials meant for shipment.

Check materials against customer orders, picking lists and billings.

Certified as Basic Fire Fighting personnel by QISC

Check and verify materials in warehouse periodically.

Maintain records of equipment, materials and products ADMIN ASSISTANT cum DOCUMENT CONTROLLER

KUWAIT FRANCHISING COMPANY, Kuwait City March 2012 - January 2015

Supports technical projects and departments.

Receives, catalogues and stores hard copies and electronic copies of all technical drawings, reports and related information in an orderly manner, in line with policies and procedures.

Allocates and controls the document numbering system for the project work.

Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable.

Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.

Accurately updates information as required.

ADMIN ASSISTANT cum DOCUMENT CONTROLLER

KOUT FOOD GROUP COMPANY, Kuwait City June 2008 - December 2011

Maintained all hard copy files and submitted all documents access requests to management

Restricted access to critical documents based on company policies and digital access procedures

Developed a document access log that was submitted to management each day

Reported any document issues or irregularities to management immediately

Processes and distributes documentation

Responsible for all invoicing to and from clients and vendors

Responsible for maintaining the manual checkout procedure for all hard copy documents

Handles all work related matters to ensure the daily smooth operation

Proved myself of being a hard worker and efficient team member by extending help to various aspects of Operations

EDUCATION & TRAININGS:

• Bachelor of Science in Civil Engineering, Saint Mary’s University, Philippines, 1999 - 2000

• Bachelor of Science in Secondary Education, Wesleyan University, Philippines, 2000 - 2001

• Bachelor of Science in Secondary Education (Major in Mathematics) Saint Mary’s University, Philippines, 2001 – 2005

• On the Job Training (OJT) – Teacher 1 (Practice Teaching: Mathematics), Saint Mary’s University, Philippines, Jul 2005 – Nov 2005

SKILLS:

• Fluent in spoken and written English & Tagalog, Basic in Arabic. PC literate: Internet Browser, E-mail, MS office (Word, Excel, Power point) and Outlook Application

• Good command of conversation, presentation and reporting skills, active on social media and familiar with E-commerce.

DECLARATION:

I solemnly declare that all the above information is correct to best of my knowledge and belief.

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