Document Control Project

MARIA LEONORA G. BAGAGÑAN

DOHA QATAR

Mobile #: +974-********

Email add: *********@*****.***; ***.********@*****.***

DESIRED POSITION

I am seeking for DOCUMENT CONTROLLER/SECRETARY, RECRUITER OFFICER POSITION in your profound organization.

CAREER OBJECTIVES

To contribute acquired skills to a challenging position in an organization that offers opportunities for growth and advancement.

SKILLS

Secretarial function

oInterpersonal

oCommunication

oPlanning and Organizing

oConfidentiality

Computer Literate

Fully competent with MS Office (word, excel, access, power point & others)

QDMS – ACONEX SAP Program & MEZZOTEAM

Documentation and Filling.

oCoordinating

oPlanning

oEncoding

oOrganization

oTeam work

Good command of English Language, both oral and written

PROFESSIONAL STRENGTH

Team player with strong interpersonal skills

Access Programming Skill

Expert Project Correspondence

Software Computer Knowledge

Knowledge in Computerized Documentation

Excellent presentation and communication skills

Preparations of documents and Reports

Keen learner with short learning curve

PROFESSIONAL EXPERIENCES:

IMAR TRADING CONTRACTING

DOHA METRO REDLINE SOUTH PROJECT – FIT-OUT

SR. SITE DOCUMENT CONTROLLER/SECRETARY (14 August 2016 to 28 February 2019)

DUTIES & RESPONSIBILITIES

Follow the Project Documentation Management Plan is produced for the projects assigned.

Maintaining the proper log of document & drawing submissions to & fro.

Ensure that all controlled Drawings & documents related to the Project are maintained to the latest issue, and that these documents/drawings are made available wherever required.

Responsibilities include record keeping, all documents such as specification procedures, inspection schedule and records, surveillance report, inspection release notice and quality records book with numbering system according to project filing procedure. Handling of all engineering documents. Controlling all records and sub-contractors documents.

Maintaining all correspondence and other transmittals from the Clients and other contractor / suppliers / vendors etc. in a systematic way to facilitate an easy reference at all time.

Well aware of all types of documents like ITP, Checklist, RFI,RFIT, method statements, Non-conformance report, Technical queries, and other miscellaneous documents used in EPC project.

Well aware of different types of Drawings i.e. Design DWG/Shop DWG/IFC and As built.

Maintain electronics records for future references with ease of retrieval as and when required.

QATARI DIAR VINCCI CONSTRUCTION

RLS-JV QDVC-GS-AL DARWISH - DOHA METRO RED LINE SOUTH PROJECT

DOCUMENT CONTROLLER (19 September 2013 to 30 June 2016)

DUTIES & RESPONSIBILITIES

Maintain and examine files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments.

Ensure all documentation is controlled in accordance with the company & procedures for document control.

Process, control and administer incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc.).

Upload and distribute documents to relevant parties in accordance with the document distribution matrix workflow.

Maintain and update logs to ensure accurate status of submissions.

Prepare necessary data reports for various parties in a timely and accurate manner.

Follow up and expedite priority items with relevant managers, engineers, consultants and contractors.

Drive improvement to document control processes and procedures.

Manage and monitor the use of various form set ups among team members.

Coordinate with consultants and contractors to send and receive various reports, drawings, submittals and other outstanding

OHL International Qatar

OHL-Contrack JV

QATAR FOUNDATION EDUCATION CITY - SIDRA MEDICAL RESEARCH AND CENTER

DOCUMENTCONTROLLER/SECRETARY (1ST August 2009 – 13th September 2013)

DUTIES & RESPONSIBILITIES

Maintains administrative workflow by studying methods; developing reporting procedures.

Copy, scan and store documents, check for accuracy and edit files, like contracts, review and update technical documents (e.g. manuals and workflows)

Distribute project-related copies to internal teams

File documents in physical and digital records (filing system)

Create templates for future use

Manage the flow of documentation within the dept. & the group

Maintain confidentiality around sensitive information and terms of agreement

Resolves administrative problems by analyzing information; identifying and communication solutions.

Provides information by answering questions and requests, surveys design

Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.

Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines.

Make the needed secretarial tasks in assisting the dept. team

Controlling, organizing, & archiving work & projects documents according to quality standards

Make the needed coordination inside the dept. & within other dept. & co. inside the group

Coordinate the training process in the dept. through dealing with trainers, centres, organizing schedules, preparing materials, coordinate with trainees, prepare the needed equipment & all sessions details

Make all related data entry or data processing tasks or any needed IT help desk tasks

LEIGHTON CONTRACTING QATARDOHA, QATAR

QATAR FOUNDATION EDUCATION CITY – AL SHAQAB EQUESTRIAN CENTRE

DOCUMENT CONTROLLER

October 16, 2006 – 30 June 2009 (Demobilized)

GULF LEIGHTON LLC

P.O. BOX 123065 2ND FLR, AL GOOZE BLDG. SHEIKH ZAYED ROAD DUBAI U.A.E.

DOCUMENT CONTROLLER

June 2005 – October 2006

DUTIES AND RESPONSIBILITIES

To coordinate the receipt, distribution and tracking of design drawings in order to facilitate the smooth running of projects in compliance with project procedures.

Take possession of all incoming documents, check the accuracy of the transmittal notice and then record the information in the document register.

Identify the respective internal and external recipients for all incoming documentation, make clear and legible copies and issue as required with the requisite transmittal notice.

For all outgoing documents, record transmittal notice information in the relevant document register.

To track Design Change Requests (DCR), Document Review Forms (DRF), and Requests for Information (RFI) and “As Built” drawings in order to ensure all such requests are resolved.

Formulate the necessary administrative requirements of the document control for the project, formulate procedures to suit and thereafter fully implement using the document control software system.

To prepare various weekly and monthly reports in order to highlight status to Engineering Manager.

Generate monthly and weekly reports

SUMMA KUMAGAI INC.-FIRST BALFOUR JOINT VENTURE ROCKWELL

CENTER, MAKATI CITY PHILIPPINES

THE MANANSALA TOWER PROJECT42 STOREY CONDOMINIUM BUILDING

DOCUMENT CONTROLLER

04 MARCH 2004 – 15 JUNE 2005

PROCTER & GAMBLE PHILIPPINES, INC.

CABUYAO, LAGUNA PHILIPPINES

DRY LAUNDRY PRODUCT (DLP) PROJECT

TECHNICAL DOCUMENT CONTROLLER

01 August 2002 – 15 JANUARY 2004

JOB DESCRIPTION:

Controlling documents, correspondences, revisions of documents, distribution, making file lists.

Prepare transmittals, upload soft copies of the documents and some correspondences to the DMTS (Document Management and Tracking System).

To ensure efficient and effective control of all project documentation from any source, either generated internally or externally;

To establish and maintain controlled internal and external distribution systems;

To establish and utilize the Document Management Tracking System (DMTS) for the identification, recording and tracking of documents.

To establish and maintain a safe and secure storage and archive;

To monitor the status of all technical documentation;

To control and monitor the compilation of final project documentation and mange the agreed handover schedule;

To establish and maintain a Database to control the development of all incoming and outgoing communications, such as letters, faxes, and memos;

To establish and maintain the efficient circulation and distribution of the procedures;

To expedite timely return from internal departments of reviewed documents;

Input of all controlled documents into the computer, Drawing and Document Control Registers

Ensuring all superseded documents and retrieved and archived.

Ensure that all documents issued to site personnel are approved, controlled and are transmitted through a controlled Matrix.

Types and / or word processes letters, forms, reports, schedules, lists, cards, labels, envelopes and other related materials according to detailed instructions or specific guidelines.

Transcribes memoranda, letters, reports or other materials.

Sorts, alphabetizes, codes, file and retrieves correspondence, forms card, memoranda, documents and other related materials.

Encoding of files and translated documents.

Data encoding of various records.

PHIL-DATA BUSINESS SYSTEMS, INC.

4/F KING’S COURT II BLDG.# 2129 PASONG TAMO ST., MAKATI CITY

Junior Recruiter Officer

16 February 2000 – 30 January 2002

JOB DESCRIPTION:

Sourcing, qualifying, networking, compliance, reporting, and relationship management.

Excellent Command of the English Language.

Effective negotiation skills.

Client facing experience interacting with Hiring Managers throughout the recruitment process

Proven work experience as an HR Recruiter or similar role Advanced Excel is preferred including Sound Judgment Solid verbal and written communication skills.

Sourcing potential candidates from various online channels (e.g. social media and professional platforms).

Develop effective recruiting plans and strategies partnering with hiring managers to determine staffing needs screening resumes Performing in-person and phone interviews with candidates.

Following up on the interview process status

EDUCATIONAL ATTAINMENT:

BACHELOR OF SCIENCE MAJOR IN INDUSTRIAL ENGINEERING

COLEGIO DE SAN JUAN DE LETRAN – CALAMBA

BUCAL CALAMBA CITY OF LAGUNA PHILIPPINES

TRAININGS

ESSENTIALS OF DOCUMENT CONTROL MANAGEMENT (22ND JANUARY 2016)

CAREER DEVELOPMENT

EFFECTIVE BUSINESS REPORT WRITING (1ST -2ND JULY 2015)

SPREADHEAD TRAINING

MS EXCEL 2010 (17TH TO 18TH FEBRUARY)

APTECH COMPUTER EDUCATION

INTRODUCTION TO PROJECT MAIL & DOCUMENTS (15TH DECEMBER 2011)

ACONEX TRAINING

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