Administrative Assistant Data Entry

Terry L. Arrington

**** *********, ***. ***

San Antonio, Texas 78240

Cell Phone: 210-***-****

Objective: To provide knowledgeable experience in various administrative duties.

Education: 2015 – Present 1994 – 1994

Brown College of Court Reporting Palo Alto College (USAA Campus)

Online Courses San Antonio, Texas

Court Reporting 3 hrs; no degree

1981 – 1983 1976 – 1979

Capital City Junior College Herbert Hoover High School

Little Rock, AR Des Moines, IA

Secretarial Studies High School Diploma

12 hours; no degree

Various training courses through USAA and Port San Antonio

Experience:

11/11 – 2/18

Administrative Assistant

Port San Antonio

Supervisor: Adrienne Cox, Vice President, Asset Management

distributed utility invoices

sent out announcements to tenants regarding issues property

prepared and distributed delinquency letters to tenants

scheduled employee and tenant events

prepared procurement documents to be routed for signatures

7/05 – 11/11

Contracting Administrative Assistant

Port San Antonio

Supervisor: Wyndie Applewhite, Contracting Manager

Coordinated with project team members to ensure that all advertisement requisitions received and associated project information is readily available

coordinate with other contracting staff when necessary to provide proper coverage to ensure that the associate customers are addressed timely

when assigned, conduct bid opening meetings with other project team members

post scores submitted by selection panel members accurately and timely and prepare final scoring information for review by panel

verified information submitted on certified payrolls from contractors per the Davis Bacon Wage Determination Rates

maintained a continuous distribution log of all contract documents that required management approval,

11/04 – 7/05

Administrative Assistant

Today’s Staffing

Assigned to KellyUSA Greater Kelly Development Authority (now Port San Antonio) as Administrative Assistant in the Fiscal Division.

answered phones,

filing

data entry

prepared project specification books

prepared and distributed advertisements for new projects to which was sent to various contractors

Assisted to HEB Employment Center under JoAnna Van Brandt.

accepted and screened applications from potential employees

passed application to the appropriate recruiter for review

called and set up interviews

some data entry into Access spreadsheet

Assigned to HEB Environmental Affairs & Quality Assurance under Susan Ghertner.

processed check requests for donations requested

processed travel arrangements

filing environmental reports.

9/03 – 5/04

Administrative Assistant

Adecco Temporary Services

Supervisor: June Vasquez

Assigned to Citibank in the Client Activation Department under Tresa Suhler.

processed applications for new and existing clients for various accounts (checking, savings, Checking Plus, etc.)

verified employment, business and residence through Metronet system, internet, and directory assistance

made follow up calls for documents that were needed along with a missing information letter

transferred funds when client requested

set up loan closings

5/00 – 9/03 – Stay at home mom

2/90 – 5/00

Staff Support Specialist/Secretary (United Services Automobile Association (USAA)

Supervisor: Jack Hamley (retired)/ Dave Crow

Processed paperwork for a cash advance with the appropriate signatures required

Also organized receipts retrieved money owed to the company and processed paperwork for signature upon their return

Sent a weekly report to the Vice President of employees traveling

Scheduled meetings with the direct reports through Office Automation, then later through Outlook Email

Collected employees PETE time sheets and entered their time

Staff Support Specialist:

processed new employee requisitions

requested authorizations for managers to access employees personal and personnel information

created and maintained an organizational chart

process paperwork for pay increases unit transfers, and time sheet changes

help organize an employee recognition program that included ordering of merchandise to be given to employees who received “kudos” from people that they helped

also organized a quarterly party for the department

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