Administrative Assistant Property Manager

GLORIA DELGADILLO

ac834e@r.postjobfree.com / 818-***-****

LeFrak, Beverly Hills, CA Oct./

**** ** ***./****

Administrative Assistant/Commercial Bookkeeper

• Oversee day-to-day bank account cash balance for five CA properties;

• Oversee day-to-day vendor draft invoices, match amount due against P/M/s proposal;

• Receive invoices from NY, roughly 160 to 200 invoices monthly;

• Commit pay every Friday (Yardi) for all invoices due for each of the five properties;

• Monthly, get check number and record mortgages from Yardi for each property;

• NY staff sends emails to record disbursements and receipts from excel spreadsheet;

• Oversee processing of accounts payable and receivable;

• Communicate with property managers and vendors on invoices, due or past due;

• Follow up with vendors on statements received;

• Once a week check Yardi and keep track of commit pay on excel spreadsheet;

• Monthly, enter in Yardi, all CA property Utilities;

• Enter staff expenses;

Kennedy Wilson, Beverly Hills, CA

Administrative Assistant/Assistant Property Manager (Commercial properties) Nov./2015 to Oct./2017

• Receptionist;

• Managed 3 properties as Administrative Assistant; ( approximately 7 months);

• Promoted to Assistant Property Manager (1yr/3months);

• Processing daily invoices; tenant bill-backs and preparation of check requests;

• Log, date stamp, code all invoices in Yardi, print out spreadsheet list of property’s invoices;

• Review and ensure the accuracy of accounts payables and receivables;

• Email tenants notifications for property activities, fire drills, notices;

• Receive rent checks from tenants, kept track on Yardi Aging Detail spreadsheet, xerox, scan/deposit;/bank deposits;

• Respond to tenant emails; give tenant lease statements, notify tenants when rent is due;

• Assisted Property Manager with vendor bidding, monitoring vendor PO.s and service agreements;

• Keep up to date on COI,s insurance coverage from tenants and vendors from excel tracking spreadsheet;

• Send Security, daily pass down information for weekly activity in the building;

• Answer incoming calls; Fed X, certified mail; contacted vendors on invoices due; pending/scheduling work;

• Order offices supplies;

• Use hand held radio to inform Day porter, Security, or Engineer of any tenant needs, or other duties;

• Self managed office when Property Manager is out; Assisted Property Managers at 4 locations; one in Beverly Hills, 2 Sherman Oaks and one in Hollywood; UPC DISTRIBUTION (Wholesale Company), Los Angeles, CA Dec./2012 to Sept./2015 Office Manager/Sales

Incoming calls from customers to place orders;

Follow up with customers on re-ordering, East Coast, to Pacific Coast;

Charge customers; via, credit card, COD Secured Funds; and/or net 30;

Edit invoice orders, then finalize invoices, give to warehouse for shipping;

Receive customer checks, log; email customers received checks; and/or balance due;

Call various freight companies for quotes, pick up, lift gates, fill out BOL;

Manage office when CEO on vacation or out-of-town shows;

Enter and distribute checks in Quick Books for vendors and staff payroll;

File all correspondences, invoices, vendor bills, etc;

Average bi-weekly sales $20,000.

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