Executive Assistant Administrative

Naima Mapes

Phone 405-***-****

E-mail **********@*****.***

Objective

Join a company where I can utilize my administrative experience to achieve company goals. Efficient with google docs, Microsoft Word, Excel, PowerPoint and Outlook. Exceptional skills include heavy calendaring, sales/marketing reporting, resource allocation and implementation of procedures.

Professional Experience

Oak Creek Homes 2018-2018

Administrator

Accounts payable and receivable

Sales support for the general manager

HR and customer file maintenance

Month End and Inventory reporting

Notary working with loan documents and contractor files

Addison Group (working with Patterson-UTI) 2017 - 2018

Administration Support

Accounts payable reviewing and scanning

Adecco (working at ADT Security) 2013 - 2017

Receptionist, Customer Service and Administrative Support

Accounts payable processing for customers and vendors

File room management and e-file quality control

Maintain Government permit filing and licensing

Human Resources reporting and auditing

Heavy calendaring for managers and customers

Alan J. Blair Staffing 2010 -2014

Receptionist, Property Management Assistant and Administrative Assistant

Medical office receptionist signing in patience and scheduling appointments

Coordinate H.O.A., ARS and rental documents, lessee and owner correspondence

Schedule building maintenance with vendor, renters, home and businesses owners

Provide customer service via phone and web for media, marketing and real estate businesses

Paymap Inc. / Western Union Payment Services 2000 -2008

Executive Assistant to the V.P. of Operation and the V.P. of Facilities

Streamline employee training programs

Manage, edit, print, e-file financial contracts and training manuals

Facilitate large scale staff and office site relocation

Manage call center workflow

Coordinate large scale meetings, conferences and company events

Project management reducing new hire costs and inter office processing costs

Create and maintain multi department purchase orders, databases and e-forms

Golden Age Travel and Tours 1998 -2000

Travel Assistant to the V.P. of Cruises, V.P of Tours and Travel agents

Maintain postal, copy and ticket machines

Coordinate land, sea air travel arrangements for groups and individuals

Noterary in the State of Oaklahoma

Commission expiration September 2022

Education

Travel and Tourism Certificate, San Francisco City College

Business Management Certificate, San Francisco City College

Awards

Paymap Inc. 2004 Outstanding Project Management Award for seamless relocation of 2 sites

Paymap Inc. 2006 Certificate of Excellence Award for facilitating collaboration across multi departments

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