Manager Executive Assistant
Resume:
Susan Himelfarb
***********@*****.***
Skills and Qualifications:
Recruit, train, and onboard new employees
Sourcing, screening and interviewing potential candidates
Knowledgeable in corporate Gmail and google platforms
Problem solving and critical analysis skills for complex and sensitive issues
Exceptional rapport with the partners and senior leadership
Proactive and organized in fast paced environment
Advanced skills with excel (Microsoft and google)
CHRP Candidate
Work Experience:
Onica
Onica is an AWS Premier Consulting Partner providing migration and managed services helping companies succeed on the AWS cloud.
Recruitment/ HR functions
Report to Talent Director
Screen and interview for U.S and Canadian tech roles
Solicit feedback from internal and external interviews
Greenhouse, Docusign, and Bamboo HR
Help create recruitment policies, and job descriptions
Create employment letters/offer letter
Create internal transfer policy
Emphasis on candidate experience
Compile HR metrics: cost to hire, time to fill, candidate per stage
Extract data for analysis for HR and Talent VP’s
KPMG LLP Canada August 2011- January 2019
KPMG Canada is located in the Toronto Financial district. A leading accounting firm with Tax, Audit and Advisory Services. Awarded yearly as a top 100 employers award.
National Executive Sourcing Team
Senior Recruiter
Report to National Managing Director
In-take meetings with senior leadership and board members
Source and create pipeline
Screen and interview
Solicit feedback from internal and external interviews
Avature: CRM and ATS
Create new processes for candidate experience
Deal Advisory HR/ Administrative Lead
Report to GTA Manager of Client Administration
Supervise administrative assistants for Deal Advisory
Recruit, train and coach administrative assistants
Creating, updating and interpreting HR Policies and procedures for management and staff
Lead the Professional Development learning for FY18
Maintain exceptional rapport with senior leadership
Deal with sensitive and difficult conversations (feedback, performance gaps, and behavior)
Created and executed Performance Improvement Plans/Development Plans
Experience with scheduling, utilization and tracking vacation
Hold calibration meetings with other managers for interim and end of year review
Transaction Services Recruit Lead (concurrent with another position)
Report to HR Lead Partner
First point of contact for all new hires in the business unit
Review resumes and pre-screen
Assess group fit and career aspirations (looks like a short-term career move or long term stay)
Keep track of candidate status in pipeline and report status to partners for their weekly call
Debrief partner on candidate, strengths/gaps, and next steps.
Determine if and who the candidate should meet next (manager, senior manager or partner)
Executive Assistant (concurrent with another position)
Report to Global Partner, Business Unit Leader, Deal Advisory Americas
Calendar Management: Maintain calendar by arranging meetings and appointments between external or internal contacts
Arranges travel, hotel, and car reservations and prepare itinerary, both international and domestic to ensure time and cost effectiveness
Receive, screen, refer and redirect all inbound telephone calls, e-mails, and visitors as required
Track expenses; ensure paid on time and reconciled promptly
Coordinate national and international travel; conferences; board meetings
Dealt with emails and documents that were highly confidential
Organize client events; invites, tracking, set up, venue negotiation
Proactive approach in all aspects; understand corporate and partner strategic goals
Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary
Canadian Board of Diversity Council September 2010- September 2011
Is the leading Canadian organization advancing diversity on Canadian boards in order to drive increase shareholder value
Program Coordinator/Manager
Report to CEO and Executive Director
Research corporate governance on Canada’s FP500 companies
Note taking for advisory council meetings
Recruit directors for director education program
Draft letters, create PowerPoint presentations
Manage client database and client relationships
Create and execute events i.e. (Governance Awards, Launch of Annual Report Card)
Research potential board members for non-for profit organizations
Create training manual for my position and train for my position
Project manager for governance awards
Assisted marketing with fundraising
Running Room, Canada 2008- 2009
Canada’s number 1 retail company for running gear and running clinics
Manager
Report to Area Manager
HR and managerial duties
Planning, recruitment for clinic leaders every 10 weeks
Training staff, create staff policies
Budgeting, sales reports
General advocacy for the company to medical physicians and potential clients
Associations and Organizations:
Keeping the Faith 2017
Advisory committee member
GTA initiative for conservative Jews, supported and funded by UJA
Dress for Success 2012-2014
KPMG Chair: Help organize/coordinate Bay Street Suit Challenge main lead for budget and clothing drive
Toronto Region Immigrant Employment Council 2012-2015
Mentee/ Mentor relationship to immigrants looking to understand the Canadian workplace system
Human Resource Student Association (HRSA) 2008- 2009
Financial Officer, Seneca College
Created, prepared and implemented first Seneca College case competition (Dean Honors) and operated yearly financial budget
Interests: Avid Runner, Personal trainer (Can-fit Pro), Travelling, and Reading.
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