Sales Management

Mildred C. Shaw

**** ***** ***** *****, ******, VA 22079, (Day/Evening) 703-***-****, *********@*******.***

I am currently a Budget Formulation Specialist supporting Defense Health Agency (DHA) Portfolio and Resource Management Division (PRMD). I have over 32 years of experience supporting major DoD Budget Analysis and Formulation, Acquisition, and Contract Management projects at NAVAIRSYSCOM, as well as WidePoint External Certificate Authority (ECA) and Access Certificates for Electronic Service (ACES) programs. In support of PRMD, I review POM data in the MHS Portfolio Management System (MHS PfMT) to validate baseline funding and analyze requested adjustments. I interface with other DHA Program Offices and Divisions to resolve budgetary issues. I am responsible for validating funding and ensuring all DHA J-6 budgetary funds comply with PPB&E requirements. I am certified in the Fundamentals of Business Financial Management and Acquisition Management.

Demonstrated Work Experience

Budget Formulation Specialist 2017 - Present

IBA Corporation, Falls Church, VA – Supervisor Tracy Showman – 703-***-**** – 40 hrs wkly - $102,000.00 yrly

Provide budget analyst support for Defense Health Agency (DHA) Deputy Assistant Director Information Operations (DADIO/J-6), Portfolio and Resource Management Division (PRMD) portfolio and budget formulation development.

Support the preparation of all documents required for submission of PB, BES, POM

Review POM submissions for over 100 projects to ensure cost data submitted in MHS PfMT to validate baseline funding and analyze requested adjustments. Ensure all DHA J-6 budgetary funds comply with PPB&E requirements. Interface with Program Offices and Divisions to resolve any issues.

Prepare POM guidance to distribute to the program offices and components based upon and OMB Circulars and other internal guidance.

Coordinate with the portfolio support staff to resolve any issues with budget data in ProSight.

Responsible for reconciling the Service’s budgets with the funding agreed upon in the Memorandum of Agreement (MOA) for transition to DHA.

Review issue papers and change proposals to ensure the funding adjustments and documentation is accurate.

Provide advice on budget related matters such as types of funding available, effects of budgetary changes on related activities, resource managers, and other staff members.

Provide input in the discussion and implementation of Tasker directing action for divisional President Budget validation utilizing the MHS Portfolio Management Tool.

Assist in the preparation of the Tasker for divisional validation; which was approved submitted for action.

Prepare PRMD briefing materials for portfolio kickoff, deliberations and approval for presentational use at varies portfolio management board meetings.

Attend bi-weekly meetings with PRMD J-6 Budget Chief to review the status of budget and portfolio items and determine a strategy on current and upcoming tasks.

Director Cybersecurity 1997 - 2017

WidePoint, Inc., Fairfax, VA – Supervisor Jim Manchester, 703-***-**** – 40 hrs wkly s - $93,000.00 yrly

Provided contract management for customer contracts and purchase order purchases of ECA/ACES Certificates.

Reconciled sales records and transactions to submit monthly sales reports to the accounting office to accurately generate company invoices.

Developed and maintained strong relationships with customers including daily interfaces regarding ECA/ACES certificate quotes, contract proposals and immediate processing of certificate sales.

Responsible for analyzing and generating customers’ sales and status reports against the contracts/Purchase Orders (PO) providing detailed information of account expenditures.

Developed and submitted ECA/ACES Request for Proposal (RFP) responses and served as the direct point of contact to interface with the RFP requestor. Evaluated, developed and submitted responses and questions to requestors as related to the RFP.

Performed reviews and analysis of the Operational Safety Improvement Program (OSIP) requirements to formulate budget and cost estimates to support the H-60 modification program plans and budget allocations totaling over $5 million of Engineering Change Proposals (ECP’s) approved for future H-60 retrofit requirements.

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MILDRED C. SHAW – RESUME Con’t

Prepared the Life Cycle Cost Estimate (LCCE) for PMA-299 SH-60B Armed Helo Aircraft Modification program.

Coordinated with NAVAIR Cost Department personnel to determine the cost requirements for the program out-years.

Maintained daily H-60 Electronic Master Schedule (EMS) used to identify and track programmatic requirements on test and installation schedules, equipment deliveries and funding requirements.

Maintained an effective record of program schedules, monitored production, tracked progress, and identified deficiencies.

Evaluated budget requests from field activities to determine if the funding was available to support the requirements.

Monitored and tracked Armed Helicopter Government Furnished Equipment (GFE) procurement and budget requirements.

Assisted the PMA-299 program office with H-60 series helicopter yearly cost estimates, and obligation and expenditure plan for budgeted programs.

Assisted in the preparation and research to develop the President’s Budget and Program Objective Memorandum (POM) submissions, utilizing current and historical budget allocations and obligations to derive at a consolidated budget for future program funding appropriations.

Assisted with the preparation of responses to questions from the President’s Budget and POM submissions providing information and reclamas to defend funding requirements.

Periodically performed budget reconciliation utilizing budget submission data, contract obligations and DFAS accounting postings to maintain an accurate account of program funding requirements and status.

Prepared and provided Cost Performance reports detailing information on Contractor's cost, production schedules and contract progress reports as related to Earned Value Management reporting.

Senior Program Analyst 1987 - 1997

National Systems Management Corp., Alexandria, VA – 40 hrs wkly - $70,000.00 yrly

Provided acquisition and production management support to PMA-299 H-60 series helicopters.

Participated in program financial reviews and analysis of Helicopter acquisition plans, contractor cost performance reports and developed related documents in accordance with FAR and NAVAIR budgetary policies and practices, acquisition directives, procedures and regulations.

Developed several 200 million dollar Procurement Initiation Documents (PIDs) submitted to NAVAIR contracts for contractual approval and obligation.

Monitored contract requirements and worked with NAVAIR contract personnel to initiate the appropriate requirements to modify and resolve contractual, programmatic and cost requirement issues by modifying the Statement of Work, Acquisition Plans, Justifications and Approvals statements, Contract Data Requirements List (CDRLs), procurement documentation and funding documentation.

Developed and monitored field activities funding documents (WR, MIPR, MILSTRIP).

Tracked the delivery requirements and contract orders requested by field activities contract offices.

Worked with NAVAIR budget analyst evaluating cost requirements and contract management reports, facilitated contract obligations, and resolved expenditure discrepancies.

Analyzed, researched, collected information in order to formulate documents for H-60 series helicopter acquisition planning requirements with IBM/Loral and Sikorsky, contractors, NAVAIR contracts and program office personnel.

Developed the milestones and production program schedules, which were used to modify the acquisition plans and production contract schedules.

Reviewed prime contractor and field activities GFE deliveries, production progress reports and cost performance reports to verify equipment availability to meet H-60 avionics installation lead times.

Participated in the review and analysis of acquisition and production documentation including: Mission Need Statement (MNS), Acquisition Plans, Test and Evaluation Master Plans, Production Plans, ILSP, Configuration Management Plans, etc.

Provided and prepared Cost Performance reports to generate information on Contractor's cost, production schedules and contract progress reports as related to Earned Value Management reporting.

Participated in In-Process Reviews, Preliminary Design Reviews and Critical Design Reviews to plan future budget appropriations, engineering and production requirements for the program.

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MILDRED C. SHAW – RESUME Con’t

Budget Analyst 1986 - 1987

Technologies Applications, Inc. (now DynCorp), Alexandria, VA – 40 hrs wkly

Provided budgetary and financial analysis/management support for multi-year program appropriations for the H-60 Helicopter program office.

Reviewed funding data to develop a consolidated budget.

Participated in the preparation of the President’s Budget Submission and POM.

Assisted the PMA-299 program office with H-60 series helicopter yearly cost estimates, and obligation and expenditure plans for budgeted programs.

Assisted with the development of the President’s Budget Submissions and Program Objective Memorandum (POM) documentation utilizing current and historical budget allocations and obligations to derive at a consolidated budget for future program funding appropriations.

Assisted and prepared responses to questions from the President’s Budget Submissions and POM providing information and reclamas to defend funding requirements.

Executed, reviewed and maintained accounting spreadsheets for the H-60 budget plan by tracking allocations, commitments, obligations and expenditures.

Utilized the official accounting reports to query posted accounting transactions and reconcile reports to in-house reporting systems to ensure that funding was utilized for authorized programs and obligations and expenditures were within prescribed limits. Initiated remedial action to resolve discrepancies.

Provided NAVAIR contract personnel with required funding appropriation data for contract obligations.

Worked with NAVAIR comptroller to resolve discrepancies and issues with contract information, funding data, and expenditures posted in the accounting system.

Performed daily budget reconciliation’s utilizing budget submission data, contract obligations, and DFAS accounting postings of obligations and expenditures to maintain an accurate balance of program funding requirements.

Education

B.S., Behavioral Science, National-Louis University

Certifications, Training, Professional Affiliations

Certificate, Fundamentals of Business Financial Management

DAU ACQ 101 Certificate

Security Clearance

ADP II Public Trust

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